Office Manager & Executive Assistant

Department: Information Services
Appointment Type and Duration: Regular Ongoing
Salary: $68000 - $76000 per year
Compensation Band: OS-OA07-Fiscal Year 2025-2026
FTE: 1.0

Application Review Begins

March 2 2026

Special Instructions to Applicants

To be considered for this position applicants must submit a complete application. Complete applications must include a cover letter and a resume that address how you meet the minimum and preferred qualifications.

We are interested in finding the best candidate for the position. We encourage you to apply even if you dont think you meet every one of our preferred qualifications--use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.

Department Summary

Information Services (IS) is the University of Oregons information technology organization delivering a comprehensive portfolio of technology services that support teaching research learning and administration across the institution. IS partners closely with academic research and administrative units to enable innovation operational excellence and a secure reliable digital environment.

Information Services is organized into four primary functional areas each led by a senior leader reporting to the Vice President for Information Services and Chief Information Officer (VP-CIO): Customer Experience and Artificial Intelligence which serves as the primary point of contact for campus partners and advances user-centered services and applied AI initiatives; Enterprise Solutions which manages and supports enterprise applications integrations and data platforms; Information Security which safeguards the universitys information systems and digital assets; and Technology Infrastructure which provides engineering and operational support for research and enterprise compute and storage platforms network and voice services data centers and classroom technologies.

Position Summary

The Office Manager and Executive Assistant plays a pivotal role at the center of Information Services providing high-level executive administrative and operational leadership in direct support of the Vice President for Information Services and Chief Information Officer (CIO). As the primary organizational hub for the CIOs office this role ensures seamless executive support effective office operations and strong coordination across Information Services and the broader University of Oregon community.

This position is ideal for a highly organized proactive professional who thrives in a fast-paced mission-driven environment and enjoys being a trusted partner to senior leadership. The role requires sound judgment discretion and the ability to anticipate needs balance competing priorities and translate strategy into action. Flexibility is essential including a willingness and ability to work occasional hours outside the traditional workweek to support executive priorities events and time-sensitive issues.

The Office Manager and Executive Assistant balances strategic awareness with hands-on operational execution enabling the CIO to focus on institutional priorities while ensuring the CIOs office operates with professionalism efficiency and consistency. The role also provides day-to-day oversight and support for administrative staff and student employees contributing to a high-functioning service-oriented office culture.

Minimum Requirements

Bachelors degree OR equivalent education and experience.
Three (3) years of experience providing executive-level administrative support or equivalent professional experience.
Demonstrated experience managing complex calendars for senior-level executives.
Professional experience using common office productivity tools including calendaring email word PowerPoint and spreadsheets.

Professional Competencies

Demonstrated ability to work effectively with individuals from diverse backgrounds roles and perspectives
Strong organizational time-management and prioritization skills with exceptional attention to detail and the ability to manage multiple priorities and deadlines in a fast-paced environment.
Excellent written and verbal communication skills including the ability to tailor messages for varied audiences and executive contexts.
Ability to adapt and remain effective in a dynamic technology-enabled environment.
Sound judgment problem-solving skills and a collaborative mindset with the ability to work effectively across teams while also operating independently with minimal supervision.
High level of professionalism discretion and confidentiality in a highly visible executive setting.
Anticipates the needs of the CIO and the CIOs office independently identifying work that needs to be done and takes action with sound judgment and discretion to ensure timely high-quality outcomes.

Preferred Qualifications

Experience working in a higher education environment.
Experience planning and coordinating events travel meetings and retreats.
One (1) year of experience supervising staff including primary responsibility for hiring coaching and performance management.
Experience that provided familiarity with University of Oregon or Oregon public university policies and administrative systems.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please email us or call .

UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancy-related conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and/or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information related policies and complaint procedures are listed here.

In compliance with federal law the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.