Executive Assistance for CMO
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Job Location:
Austin, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
Role: Executive Assistance for CMO/Project Management
Location: Austin TX
Duration: Contract
Job Description:
Position Overview
The Project Manager Administration will serve as a critical support function within the Chief Marketing Officers (CMO) office working alongside the Senior Executive Assistant to ensure seamless operations and exceptional executive support. This role is designed to accelerate administrative operations while fostering a collaborative partnership with key stakeholders who support the CMO including the CMOs Executive Communications Leader and Chief of Staff. This role reports to the CMOs Chief of Staff. This position offers an exceptional opportunity to develop expertise in executive support within a Fortune 100 environment.
Key Responsibilities
Email & Communication Management
Actively monitor triage and draft responses to the CMOs incoming email prioritizing by urgency and strategic importance
Develop institutional knowledge of key stakeholders communication preferences and recurring topics to anticipate needs
Maintain email templates and standard response protocols in collaboration with the Senior EA
Flag critical or sensitive communications requiring Senior EA or CMO attention
Manage email escalation protocols to ensure nothing falls through the cracks
Calendar & Travel Logistics Support
Coordinate scheduling across multiple stakeholders and time zones focusing on critical external meetings requiring the CMOs attention
Support calendar optimization block management and recurring meeting administration in concert with the Senior EA
Assist the Senior EA with travel arrangements including flights accommodations ground transportation and expense management
Assist the Senior EA and Chief of Staff with preparation of pre-meeting materials agendas and executive summaries for travel days
Coordinate logistics for offsite events conferences and executive forums
Cross-Functional Collaboration & Partnership
Proactively identify bottlenecks and propose process improvements to streamline operations
Maintain transparent communication about workload distribution and support needs
Support Senior EA during high-demand periods while maintaining professional boundaries around role expectations
Administrative Operations
Support meeting preparation note-taking and follow-up action items
Manage office supplies vendor relationships and facility coordination needs
Assist with special projects and ad-hoc initiatives as assigned by the Chief of Staff
Required Qualifications
2-4 years of administrative experience in a corporate legal consulting or similarly fast-paced environment
Exceptional organizational and project management skills with ability to juggle competing priorities
Advanced proficiency in Microsoft Office Suite (Outlook Excel Word PowerPoint) and calendar management systems
Superior written and verbal communication with discretion and diplomacy
Strong attention to detail with high accuracy standards and ability to catch errors/inconsistencies
Proactive problem-solving mindset with ability to anticipate needs before being asked
Emotional intelligence and ability to work collaboratively in a high-pressure environment
Willingness to learn executive-level operations and business acumen
Demonstrated ability of ensuring confidentiality
Preferred Qualifications
Experience supporting executive leadership (C-level or senior management) in a Fortune 500/100 company
Familiarity with marketing industry terminology metrics and stakeholder landscapes
Experience with enterprise project management or CRM tools
Background in travel coordination and expense management
Certification in executive administration or business management
Knowledge of external communications strategy and executive branding
