City Town Clerk Services Bilingual Specialist

• Assists the public with general information; specifically assisting Spanish-speaking populations with general and concentrated information.
• Prepares distributes and maintains absentee ballots.
• Serves as a Notary when needed including administering oaths of office notarizing documents and certifying all election related documents.
• Aides in Spanish English translations for patrons requiring assistance.
• Assigns sorts records/time-stamps and distributes general mail and correspondence.
• Assist in processing and recording various records.
• Prepares issues and translates general office correspondence.
• Prepares issues and maintains dog license files and reports.
• Assists and participates in City or department-sponsored community activities some of which might occur outside of normal business hours. When such or other needs arise (i.e. elections etc.) works outside of normal business hours arranged through a flex schedule.
• Performs other related duties and responsibilities as required.

• Graduation from High School:
• A minimum of one year of experience in general clerical work;
• A minimum of one year experience in customer service;
• Proficiency in both English and Spanish including the ability to translate documents between the two languages.

• Working knowledge of all functions of the City Town Clerks Office.
• Familiarity with local state and federal laws and regulations relevant to the responsibilities of the City Town Clerks Office including election laws and procedures.
• Ability to comprehend and analyze State Statues as necessary.
• Ability to provide exceptional customer service including active listening empathy and problem-solving skills in both English and Spanish.
• Knowledge of modern office systems practices and procedures.
• Considerable computer software skills and ability to learn new programs.
• Ability to learn methods and techniques of municipal record systems.
• Ability to understand basic land record information deeds and title and the ability to interpret those documents.
• Skill in prioritizing tasks managing multiple responsibilities and meeting deadlines while remaining detail-oriented in a fast-paced environment.
• Ability to handle sensitive information and maintain a high level of confidentiality and ethical standards.
• Ability to adapt to changing priorities tasks and responsibilities and work effectively in a dynamic environment.
• Ability to deal effectively and courteously with the general public as well as with fellow employees.

• Must be fluently Spanish-English bilingual orally and in writing.
• Must obtain a Notary Public license within 6 months of hire and maintain throughout course of employment.
• Must have ability to work a flexible schedule (Outside of standard 9:00 am 5:00 pm business hours)

Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate within their submission that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification. Applicants meeting minimum requirements may be invited to participate in a Civil Service exam process at a later date.

It is critical that you complete the application thoroughly as the information you provide will be used to ascertain if you are eligible to move forward in the selection process. Your application and resume should indicate that you meet the minimum requirements as listed. This information may be used to determine the eligibility list. As such this job announcement should be considered the exam announcement and submissions may be evaluated prior to the posted closing date.

Information regarding the employment and selection process can be found HERE.