Office ManagerController
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Job Location:
Newark, DE - USA
Yearly Salary:
$ 50000 - 70000
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
- 401(k)
- Competitive salary
- Dental insurance
- Free uniforms
- Health insurance
- Profit sharing
Location: Newark (Ironbound) NJ
Company: Paul Davis Restoration of East Essex County NJ
Position Summary
This position requires a high level of accountability exceptional attention to detail and strong organizational skills.
You will work directly with the General Manager and play a pivotal role in ensuring profitability operational efficiency and brand excellence.
Financial & Job Cost Leadership
Ensure accurate WIP reporting AR/AP management and margin tracking
Maintain all accounting and financial records in coordination with CPA
Process payroll and manage timesheet entry
Monitor job profitability and identify discrepancies
Operational Oversight
Maintain subcontractor compliance (COIs Workers Comp Safety Certificates)
Improve systems processes and workflow efficiency
Support insurance billing documentation and carrier requirements
Communication & Brand Representation
Communicate with empathy and urgency during stressful client situations
Represent the Paul Davis brand with professionalism and integrity
Monthly financial reports delivered by the 4th business day
Zero missed payroll cycles
AR aging maintained within company targets
100% current subcontractor compliance documentation
Profitability & Margin Oversight
Weekly margin variance review
Cost overruns reported within 48 hours
Accurate monthly WIP reporting
Operational Excellence
Compliance documents updated prior to expiration
Minimum one documented process improvement per quarter
Complete and accurate insurance billing submissions
60 Days: Manage job costing independently deliver financial reporting monitor AR/AP proactively
90 Days: Operate office independently when GM unavailable produce accurate monthly financial package protect job margins proactively
Proficient in QuickBooks (RMS preferred)
Highly organized with strong attention to detail
Able to perform in fast-paced high-pressure environments
Strong professional communication skills
Self-starter with leadership mentality
Compensation & Benefits
Profit sharing based on performance
Leadership development opportunities
Monthly cross-training
Paid training
Health dental and vision insurance
Strong team culture
- Have pride in what you do - Practice continuous improvement.
Mission: To provide opportunities for great people to deliver Best in Class results.
We proudly hire Veterans and are an Equal Opportunity Employer.
Since 1966 Paul Davis has been an industry leader in the areas of property damage mitigation reconstruction and remodeling. With more than 370 offices in our franchise network the company serves residential institutional and commercial customers and clients across the United States and Canada.
We have built our heritage one project at a time establishing a reputation for performance integrity and responsibility among customers and carriers alike. Whether property damage is caused by water fire smoke storms or other disasters we deliver on our promise to deliver excellence expertise and a customer experience that is second to none. At Paul Davis our passion for quality drives everything we do.
Our Vision:
To Provide Extraordinary Care While Serving People In Their Time Of Need.
Our Values:
Deliver What You Promise
Respect The Individual
Have Pride In What You Do
Practice Continuous Improvement
Our Mission:
To provide opportunities for great people to deliver Best in Class results
Required Experience:
IC
Key Skills
About Company
Are you Looking for an exciting opportunity? A problem solver who likes being in control of your own destiny? A person with a ravenous sense of urgency? An opt...
