Office ManagerController

Newark, DE - USA

Yearly Salary: $ 50000 - 70000

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

Benefits:

Veteran-operated
401(k)
Competitive salary
Dental insurance
Free uniforms
Health insurance
Profit sharing

Office Manager / Controller

Reports To: General Manager

Location: Newark (Ironbound) NJ

Company: Paul Davis Restoration of East Essex County NJ

Position Summary

The Office Manager / Controller is the financial and operational backbone of Paul Davis Restoration of East Essex County. This role owns job costing accuracy accounting integrity payroll processing subcontractor compliance and office oversight.

This position requires a high level of accountability exceptional attention to detail and strong organizational skills.

You will work directly with General Manager and play a pivotal role in ensuring profitability operational efficiency and brand excellence.

Core Responsibilities

Financial & Job Cost Leadership

Manage all phases of job costing in RMS and QuickBooks

Ensure accurate WIP reporting AR/AP management and margin tracking

Maintain all accounting and financial records in coordination with CPA

Process payroll and manage timesheet entry

Monitor job profitability and identify discrepancies

Operational Oversight

Manage daily office operations when the General Manager is unavailable

Maintain subcontractor compliance (COIs Workers Comp Safety Certificates)

Improve systems processes and workflow efficiency

Support insurance billing documentation and carrier requirements

Communication & Brand Representation

Build professional rapport with carriers adjusters vendors subcontractors and customers

Communicate with empathy and urgency during stressful client situations

Represent the Paul Davis brand with professionalism and integrity

Performance Expectations & Key Performance Indicators (KPIs)

Financial Accuracy & Control

98% job costing accuracy

Monthly financial reports delivered by the 4th business day

Zero missed payroll cycles

AR aging maintained within company targets

100% current subcontractor compliance documentation

Profitability & Margin Oversight

Jobs closed within 5 business days of completion

Weekly margin variance review

Cost overruns reported within 48 hours

Accurate monthly WIP reporting

Operational Excellence

Accurate and timely payroll processing

Compliance documents updated prior to expiration

Minimum one documented process improvement per quarter

Complete and accurate insurance billing submissions

90-Day Success Benchmarks

First 30 Days: RMS training completed understand job lifecycle process payroll independently

60 Days: Manage job costing independently deliver financial reporting monitor AR/AP proactively

90 Days: Operate office independently when GM unavailable produce accurate monthly financial package protect job margins proactively

Qualifications

Strong understanding of accounting fundamentals (debits and credits required)

Proficient in QuickBooks (RMS preferred)

Highly organized with strong attention to detail

Able to perform in fast-paced high-pressure environments

Strong professional communication skills

Self-starter with leadership mentality

Compensation & Benefits

Base Salary: $45000 $70000 based on experience. Profit sharing based on performance

Profit sharing based on performance

Leadership development opportunities

Monthly cross-training

Paid training

Health dental and vision insurance

Strong team culture

Company Values

Deliver what you promise. Respect the individual. Have pride in what you do. Practice continuous improvement.

Vision: To provide extraordinary care while serving people in their time of need.

Mission: To provide opportunities for great people to deliver Best in Class results.

We proudly hire Veterans and are an Equal Opportunity Employer.

Compensation: $50000.00 - $70000.00 per year

Since 1966 Paul Davis has been an industry leader in the areas of property damage mitigation reconstruction and remodeling. With more than 370 offices in our franchise network the company serves residential institutional and commercial customers and clients across the United States and Canada.

We have built our heritage one project at a time establishing a reputation for performance integrity and responsibility among customers and carriers alike. Whether property damage is caused by water fire smoke storms or other disasters we deliver on our promise to deliver excellence expertise and a customer experience that is second to none. At Paul Davis our passion for quality drives everything we do.

Our Vision:

To Provide Extraordinary Care While Serving People In Their Time Of Need.

Our Values:

Deliver What You Promise

Respect The Individual

Have Pride In What You Do

Practice Continuous Improvement

Our Mission:

To provide opportunities for great people to deliver Best in Class results

Required Experience:

Benefits:Veteran-operated401(k)Competitive salaryDental insuranceFree uniformsHealth insuranceProfit sharingOffice Manager / ControllerReports To: General ManagerLocation: Newark (Ironbound) NJCompany: Paul Davis Restoration of East Essex County NJPosition SummaryThe Office Manager / Controller is t...

Benefits:

Veteran-operated
401(k)
Competitive salary
Dental insurance
Free uniforms
Health insurance
Profit sharing

Office Manager / Controller

Reports To: General Manager

Location: Newark (Ironbound) NJ

Company: Paul Davis Restoration of East Essex County NJ

Position Summary

Core Responsibilities

Financial & Job Cost Leadership

Manage all phases of job costing in RMS and QuickBooks

Ensure accurate WIP reporting AR/AP management and margin tracking

Maintain all accounting and financial records in coordination with CPA

Process payroll and manage timesheet entry

Monitor job profitability and identify discrepancies

Operational Oversight

Manage daily office operations when the General Manager is unavailable

Maintain subcontractor compliance (COIs Workers Comp Safety Certificates)

Improve systems processes and workflow efficiency

Support insurance billing documentation and carrier requirements

Communication & Brand Representation

Build professional rapport with carriers adjusters vendors subcontractors and customers

Communicate with empathy and urgency during stressful client situations

Represent the Paul Davis brand with professionalism and integrity

Performance Expectations & Key Performance Indicators (KPIs)

Financial Accuracy & Control

98% job costing accuracy

Monthly financial reports delivered by the 4th business day

Zero missed payroll cycles

AR aging maintained within company targets

100% current subcontractor compliance documentation

Profitability & Margin Oversight

Jobs closed within 5 business days of completion

Weekly margin variance review

Cost overruns reported within 48 hours

Accurate monthly WIP reporting

Operational Excellence

Accurate and timely payroll processing

Compliance documents updated prior to expiration

Minimum one documented process improvement per quarter

Complete and accurate insurance billing submissions

90-Day Success Benchmarks

First 30 Days: RMS training completed understand job lifecycle process payroll independently

60 Days: Manage job costing independently deliver financial reporting monitor AR/AP proactively

90 Days: Operate office independently when GM unavailable produce accurate monthly financial package protect job margins proactively

Qualifications

Strong understanding of accounting fundamentals (debits and credits required)

Proficient in QuickBooks (RMS preferred)

Highly organized with strong attention to detail

Able to perform in fast-paced high-pressure environments

Strong professional communication skills

Self-starter with leadership mentality

Compensation & Benefits

Base Salary: $45000 $70000 based on experience. Profit sharing based on performance

Profit sharing based on performance

Leadership development opportunities

Monthly cross-training

Paid training

Health dental and vision insurance

Strong team culture

Company Values

Deliver what you promise. Respect the individual. Have pride in what you do. Practice continuous improvement.

Vision: To provide extraordinary care while serving people in their time of need.

Mission: To provide opportunities for great people to deliver Best in Class results.

We proudly hire Veterans and are an Equal Opportunity Employer.

Compensation: $50000.00 - $70000.00 per year

Our Vision:

To Provide Extraordinary Care While Serving People In Their Time Of Need.

Our Values:

Deliver What You Promise

Respect The Individual

Have Pride In What You Do

Practice Continuous Improvement

Our Mission:

To provide opportunities for great people to deliver Best in Class results

Required Experience:

Key Skills

Office Manager Experience
Microsoft Office
Management Experience
QuickBooks
Accounting
Office Experience
Dental Office Experience
Payroll
Administrative Experience
Eaglesoft
Human Resources
Bookkeeping

Apply Now

About Company

Paul Davis Restoration

Are you Looking for an exciting opportunity? A problem solver who likes being in control of your own destiny? A person with a ravenous sense of urgency? An opt...

View Profile View Profile

AI AutoApply

Apply to 100+ jobs with one click

AI Resume Builder

Create an ATS-ready CV in minutes

AI Cover Letter

Write a personalized letter instantly

Office ManagerController

Newark, DE - USA

Job Summary

Our Vision:

Our Values:

Our Mission:

Our Vision:

Our Values:

Our Mission:

Key Skills

About Company

Related Jobs