Office Manager

Miami, FL - USA

Monthly Salary: Not Disclosed

Posted on: 2 hours ago

Vacancies: 1 Vacancy

Job Summary

Office Manager

Be the Heart of a Fast-Paced People-First High-Performing Workplace!

Are you an organized customer-oriented professional who enjoys keeping office operations running smoothlyWere seeking an outstanding Office Manager to be the heart of a dynamic supportive family-owned organization based in Miami.

Job Details

Location: Fully on-site Doral FL

Industry: Technology Security

About the Company
Our client is a leading security technology integrator serving top-tier clients across the United States Canada and Latin America. They specialize in delivering advanced security solutions to ultra-high-end luxury retailers Fortune 500 companies government buildings and educational institutions. They blend cutting-edge innovation with a people-first culture that values relationships professionalism and teamwork. As a proud family-owned business they treat employees like family and foster a supportive environment built on trust and collaboration combining hard work with a bit of fun along the way.

About the Role
In this critical role you will be the first point of contact for visitors and clients delivering exceptional customer service while ensuring smooth administrative operations and supporting the leadership team. Reporting to the VP and General Manager you will independently oversee office activities with no direct reports.

Why Youll Love This Opportunity

Enjoy a friendly professional office environment with fun team celebrations and events.
Work with industry-leading clients across luxury government and corporate sectors.
Competitive salary and benefits.
Be part of a family-oriented supportive company culture.
Work-life balance supported through paid time off and a respectful office culture.

What Youll Be Doing
As the Office Manager you will:

Handle customers emails and inquiries delivering a high-end customer service experience to all clients and vendors.
Manage office operations fostering a positive professional and efficient environment while maintaining compliance with established policies and procedures.
Onboard new sub-contractors and update and manage related contracts and documentation.
Administer and maintain company contracts and insurance policies including auto general liability and Workers Compensation ensuring timely renewals and compliance.
Organize and maintain filing systems (physical and digital) and office supplies.
Lead the organization of office events company functions and trade shows.
Provide administrative support to the operations and leadership teams.
Arrange and coordinate travel arrangements for the leadership team.
Maintain confidentiality while handling sensitive client information.

What Youll Bring to the Team
We are looking for a detail-oriented and customer-focused professional with the following qualifications:

Diploma or Associate Degree in Administration Human Resources or a related field.
Three years of experience in office administration customer service or HR roles.
High proficiency in Microsoft Office Suite (Outlook Dropbox Teams Excel PowerPoint SharePoint) andexperience working with Quickbooks Online.
Professional and courteous demeanor focused on fostering positive client interactions.
Outstanding customer service and relationship-building skills with strong written and verbal communication proficiencies.
Exceptional organizational decision-making and time management abilities.
Problem-solving capabilities with a proactive mindset.
Ability to excel independently with little supervision.
Bilingual (Spanish) essential for serving our diverse client base.
Experience in the Electronic Security industry is a plus.

Additional Requirements

Background and credit checks are required prior to employment.
Must be comfortable working in a fast-paced dynamic environment where priorities may shift.
Ability to attend off-site events if needed.

Work Environment & Physical Requirements

This role requires prolonged periods of sitting at a desk and working on a computer.
Ability to lift up to 20 lbs occasionally.

Benefits Youll Receive

$50000 - $60000 per year. Basedon experience/qualifications.
Comprehensive benefits package (including health insurance and paid time off).
Opportunities for professional growth and development within the company.
Discounted home security monitoring services.
Fun office events and celebrations.

Search Process
This search is being conducted in partnership with ezHIRE. Qualified candidates with relevant high-end restaurant construction experience are encouraged to apply through the ezHIRE process.

Office ManagerBe the Heart of a Fast-Paced People-First High-Performing Workplace!Are you an organized customer-oriented professional who enjoys keeping office operations running smoothlyWere seeking an outstanding Office Manager to be the heart of a dynamic supportive family-owned organization base...