Executive Assistant

Cork - Ireland

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Little Island Cork Ireland

Job Description:

Johnson & Johnson is currently seeking an Executive Assistant to join our Innovative Medicine Principal Operations (IMPO) team located in Little Island Cork Ireland.

J&J IMPO is a Global Organisation with teams based in US Switzerland Belgium the Netherlands Ireland and Singapore working in close collaboration with R&D Supply Chain Commercial Tax and Treasury.

Our greatest asset is our people and we foster an environment where collaboration success passion and diversity are celebrated. We are committed to developing the talents of our team members and providing opportunities for growth and advancement. By joining us you become part of a community recognized for its reliability trustworthiness and expertise.

Inclusion Statement

The Vision of the Johnson & Johnson Office of Inclusion is to unlock the potential of every individual empowering them to use their unique experiences abilities backgrounds and perspectives to drive meaningful change for employees communities and our businesses around the world.

About the Role

We are seeking a highly organised proactive and discreet Executive Assistant to provide exceptional support to our leadership team. This role is ideal for someone who thrives in a fastpaced environment demonstrates strong attention to detail and brings a positive solutionsfocused mindset to their work.

As the Executive Administrative Assistant you will play a key role in enabling our leaders to operate effectively by managing priorities coordinating meetings supporting communications and ensuring seamless daytoday operations.

Key Responsibilities:

Provide comprehensive administrative support to senior leaders including calendar management meeting coordination and preparation of agendas and materials.
Coordinate domestic and international travel arrangements including schedules accommodations and itineraries.
Prepare and submit Travel & Entertainment (T&E) expense claims for directors in accordance with J&J policies.
Design highquality visually engaging slide decks for leadership meetings reviews and communications when capacity allows.
Support the preparation of reports and correspondence with accuracy and professionalism.
Manage confidential information with the highest degree of discretion and integrity.
Track and follow up on key actions deadlines and priorities to ensure smooth execution.
Liaise with internal and external stakeholders on behalf of leadership.
Organise team meetings events and workshops including logistics communications and documentation.
Process expenses and maintain accurate records in line with company policies.
Support onboarding equipment setup and administrative needs for new team members.
Maintain uptodate departmental organisational charts.
Act as holder of the department Meetings & Events (M&E) credit card.
Serve as Program Administrator for organisational Citibank credit cards.
Process purchase orders and invoices and resolve payment issues efficiently.
Continuously look for opportunities to streamline processes and improve team efficiency.

Qualifications & Experience:

Proven experience as an Executive Assistant Administrative Assistant or in a similar role supporting senior leaders.
Strong organisational skills with the ability to manage multiple priorities effectively with exceptional attention to detail.
Excellent written and verbal communication skills.
Demonstrated professionalism discretion and sound judgement.
Proficiency in MS PowerPoint with strong working knowledge of Excel Word and Teams.
Experience creating highquality professional presentations for senior leaders or crossfunctional teams.
Ability to work independently anticipate needs and proactively identify and resolve issues.
Experience thriving in a fastpaced dynamic environment.
Strong interpersonal skills with the ability to build effective positive relationships across the organisation.

This is what awaits YOU at J&J:

Flexible work arrangements / Hybrid working / Career opportunities

Employment Type: Parttime

Required Skills:

Administrative Support Business Behavior Microsoft Office Organizing Teamwork

Preferred Skills:

Business Writing Detail-Oriented Execution Focus Presentation Development Travel Planning

Required Experience: