Executive Assistant

Vancouver - Canada

Monthly Salary: Not Disclosed

Posted on: 19 hours ago

Vacancies: 1 Vacancy

Job Summary

Be part of something incredible. Metals are necessary for our world but mining historically faced issues with waste sustainability and inefficiencies. MineSense is changing that. Our solutions reduce mining waste and environmental impacts while increasing profits and efficiencies. Backed by the best in venture capital and government funds and recognized by tech industry and sustainability programs MineSense is doing what many said could not be done: improving mining for people and planet.

We are looking to add an experienced Executive Assistant to our G&A team in Vancouver British Columbia. Reporting to the CEO this role is responsible for ensuring the CEO is organized and well prepared for all manner of business. An ideal candidate will be a detail-oriented self-starter who enjoys a fast-paced environment and working directly with a senior leadership team.

Job Responsibilities:

Calendar and Email:Managethe CEOs coordinates meetings. Prioritize and handle any conflicting priorities. Support the management of the CEOs email inbox prioritizing and flagging upcoming items.
Business Documents:Preparebusiness documents and edit/proofread PowerPoint and analyze information/required materialsto be shared with the executive team.
BoardContactInteract with Board members and their Executive Assistants to organize meetings schedules and travel arrangements for the CEO and other executives.
Communications:Build a strong working relationship with the CEO to understand their communication style and toanticipatetheir requests sent directly to the CEO/Executive team members when needed.
Media:As requiredassistwith coordinatingmedia relations and interviews forthe Senior Leadership team.
Meetings: Attend applicable management meetings and take minutes by documenting all key updatesissuesand action items. Organize other regular meetings (including booking rooms catering etc.) as needed.
Travel Arrangements: Coordinate and book travel arrangements for both domestic and international tripsfor the CEO and other executives as needed. Prepare all itineraries and ensure calendars for these arrangements are up to date.
ELT support: supports members of the Executive Team with administrative functions such as meeting planning travel etc.
Leads and delegatesplanning of key company eventsthat have executive involvement.
Culture Champion- promotesa positive office cultureby living our mission vision and values in all interactions with internal and external stakeholders.
Administrative Duties: Prepare and reconcile expense reports when needed. anticipate officeneeds andexpediteorders.
Collaborates closely with other team membersoncompany communications and ongoing monthly meetings (leadership / all team).
Additionalduties as occasionallyrequired.

Qualifications:

Generally5-10yearsworkingas an Executive Assistant forthe C-Suite level/CEO.
Strong working knowledge of MS Office products. Expert-level PowerPoint and familiarity withAdobean asset.
Excellentverbal and written communication skills.
Proficient with Microsoft Office Suite.
Proven ability to develop strong working relationships withthe executiveteamin order toanticipateneeds. Ability to work independently and prioritize work activities.
Highly professional and ability to work with confidential matters:maintaina high levelof confidence when managing sensitive information including documents.
Energetic and enthusiastic with a can do attitude. Willing to jump in and help when situations arise. Be approachable to develop relationships with all employees.
Ability to prioritize multi-task and work independently in a fast-paced and constantly changing environment and understand the sense of urgency.
Ability to work flexible hours with an understanding that occasionally the Executive Team may have time-sensitive matters outside of general office hours.
Legally able to work in Canada / the United States.

$90000 - $110000 a year

The salary offered to the successful candidate will be based on their experience knowledge and skills they bring to MineSense market data based on their location as well as internal equity. Keeping this mind the salary offered can be outside of the range posted.

Our total rewards package offers market-researched benefits promotes internal equity and supports team members at all levels of our organization and includes the following:

Our total rewards package includes:

A competitive salary and bonus.

Matching RRSP or 401K program (for Canadian and US employees)

A comprehensive benefit program including an employee assistance program.

Learning and career development programs and resources (live sessions and on-demand)

Transit Subsidy (for roles based in Vancouver BC)

Hybrid work (for roles that do not require to be onsite)

3 weeks vacation or more depending on the position

Global and local company organized social events and celebrations to connect with your team

Heres what you can expect as a part of the MineSense Team:

When you join MineSense a trailblazing Canadian mining technology company you become a part of our purpose to maximize global metals and minimize global impacts. Were not just a company; were a Community of Innovators who forge a path toward a sustainable future. Heres why we want you to be excited:

Purpose-Driven: At MineSense we dont just clock inwe live our purpose. Were on a mission to revolutionize the mining industry and every day were one step closer to a cleaner greener world.

Values That Resonate: Our core valuesInnovation Belonging Resilience and Adding Valuearent just buzzwords. Theyre the bedrock of our culture. When you step into our team youre not just an employee; youre a steward of these values.

Impactful Work: Imagine contributing to a cleaner more sustainable planet. At MineSense youre shaping the future of cleantech and developing cutting-edge technology that literally hasnt been developed before. Your work matters and it echoes beyond our walls.

People-Centric: Were not just about profits; were about people. Our organization cares deeply about its employees. When you join us you become part of a community that supports growth well-being and success.

Ready to make your mark Join MineSense and be part of something bigger than yourself.

MineSense is an equal opportunity employer and is committed to providing accommodation to individuals with disabilities. Should you require accommodation during the recruitment or hiring process please feel free to indicate your needs while applying. Information received related to accommodation needs of applicants will be addressed confidentially.

All applications are welcome even if you dont meet all the requirements so please do not hesitate to apply.

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

Be part of something incredible. Metals are necessary for our world but mining historically faced issues with waste sustainability and inefficiencies. MineSense is changing that. Our solutions reduce mining waste and environmental impacts while increasing profits and efficiencies. Backed by the best...