Executive Assistant to Executive Director & Directors

• Full-timeContinuing position

• A competitive Remunerationwill17% Superannuation and Flexible Working Arrangements

• Based at theMelbourne CBDcampusand hybrid ways of working

About You

We are seeking an experienced Executive Support professional who thrives in a dynamic strategically focused environment. You will bring exceptionalorganisationalskills sound judgment and the ability to manage complex diaries communications and priorities for senior leaders.You will beconfident inhandling confidentialandcomplexmattersandexcel in supporting governance activities coordinating reporting and contributing to strategic initiatives across a busy portfolio.

You will also play a key role in ensuring the smooth daytoday operation of the unitoverseeing office administration finance processes eventlogistics and actingas a key liaising and escalation point forcomplex matters.This role engages regularly with senior staff internal stakeholders and external partners where you will contribute to continuous improvement across systems processes and supporting the delivery of high-quality research services.

To be successful in this positionyoullhave:

• A degree withsubsequentrelevant experience or an equivalent combination of extensive experience and specialistexpertise in providing high-level executive and administrative support within a university or similarly large and complexorganisation.

• Demonstrated experience in supporting project delivery and operational activities in complex environments including project administration communications action tracking report development and progressing issues to resolution.

• Highly developed interpersonal verbal and written communication skills with a proven ability to draft high-quality correspondence and liaise effectively with internal and external stakeholders on complex sensitive and confidential matters.

• Proven ability to manage competing priorities exercise sound judgment meet deadlines in high pressure environments andmaintaina strong attention to detail while working independently and collaboratively.

• Demonstrated initiative and capability in researching andanalysingissues andindependentlyidentifyingand solving problems within broad guidelines.

• Demonstrated capacity to build constructive working relationships and contribute effectivelyina team environment including within matrix structures and across functional boundaries.

• High levelof computer literacy and experience with digital tools and systems including word processing presentation software (e.g.PowerPoint) email internet and electronic document management systems such as TRIM.

• Proven ability to exercise discretionmaintainconfidentiality and respond flexibly and professionally in a dynamic environment with a high volume of work and shifting priorities.

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

About thePortfolio

RMITs Research and Innovation Portfolio supports researchers to help shape the world. The portfolio has an engaged energetictalentedand collaborative team focused on enabling excellent research and innovation outcomes. With a global presencecommunityand industry connections we supportcutting-edgeresearch and careers that make a positive impact on communities.

The Research and Innovation Portfoliosupportsresearchers and graduate researchers with research partnerships grants and research contracts funding opportunities capability development research training ethics and integrity intellectual propertycommercialisation internshipscommunicationand profile.

Research Strategy and Services

Research Strategy and Servicessupportsresearchers to achieve excellent research outcomes. Research Strategy and Servicessupportsstrategy development portfolio planning and implementation and continuous improvement in servicessystemsand processes. The team providesexpertiseand services in grants and research contracts; research integrityethicsand governance; and national assessment and reporting.

Find out more about research and innovation at RMIT University and the Research and Innovation Portfolio at: further information about this position please see the Position Description hyperlinked below or contactEmily Kaye (Talent Acquisition Advisor)via email.

Position Description - Executive Assistant

Please note if you are viewing this advert from an external site please click apply and you will be redirected to RMITs Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades position description links may not work on LinkedIn advertisements.

#LI-Hybrid

RMIT is an equal opportunity employer committed tobeinga child safe organisation. We are dedicated to attracting retaining and developing our people regardless of gender identity ethnicity sexual orientation disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

At RMIT we are committed to supporting adjustments throughout the recruitment and selection process as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements please contact Dani via or visit our Careers page for more contact information - are a Circle Back Initiative Employer we commit to respond to every applicant.