CBE Program Manager, Registrar Services
Share
Job Location:
Lawrence, KS - USA
Monthly Salary:
Not Disclosed
Posted on:
19 hours ago
Vacancies:
1 Vacancy
Job Summary
65% - Enrollment and Degree Services:
10% - Course Scheduling Management:
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for the Office of Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
8:00 AM - 5:00 PM
Monday - Friday with occasional Saturdays or evenings
Contact Information to Applicants
Matt Skirven
Position Overview
The Office of the University Registrar reports to the Vice Provost for Enrollment Management which includes the following functional units: Office of Undergraduate Admissions Financial Aid and Scholarships Student Information Systems and the Office of the University Registrar.
The Office of the University Registrar (OUR) is responsible for catalog and course scheduling room reservations student enrollment tuition and fee assessment production and maintenance of the academic record including the official academic transcript enrollment certification graduation and diploma production.
The CBE Program Manager Registrar Services manages Office of the University Registrar functions that are critical to the enrollment progression and completion of students in Competency Based Education (CBE) programs. This role provides program-level oversight of CBE enrollment academic records degree planning and course scheduling while ensuring compliance with institutional state and federal requirements. The position serves as a central point of coordination between academic units student service partners and registrar operations using data process improvement and cross-campus collaboration to support student success and program effectiveness.
In addition to a competitive salary KU offers great benefits to employees with up to 176 hours of paid vacation per year 96 hours of sick leave earned per year 9 paid holidays plus one discretionary day a great retirement program medical and dental insurance life and disability insurance other benefit plan options and state of Kansas discounts offered by various vendors. KU also offers educational opportunities for employees.
Due to complex state employment laws the University of Kansas may be unable to hire fully remote workers for this position outside of Kansas. Specifically we cannot currently offer employment to candidates residing in the following states: California Delaware Idaho & Minnesota. We appreciate your understanding and invite interested individuals from eligible states to apply.
Additional Candidate Instruction
In addition to the online application the following documents are required to be considered for this position:
Only complete applications will be considered.
Application review begins Monday February 23 2026. and will continue until a qualified pool of applicants are identified.
- Coordinates enrollment degree planning and academic records overseeing service delivery and resolution of complex issues for CBE students.
- Provides guidance training and problem-solving for campus teams responsible for supporting CBE students.
- Serves as a primary point of contact for CBE student enrollment and records inquiries.
- Triages escalates and/and resolves complex enrollment records and tuition/fee issues for CBE students ensuring consistent application of policy and timely resolution.
- Represents CBE registrar services with campus departments including Student Accounts & Receivables Admissions Graduate Studies Student Affairs Academic Advising and Student Life Cycle Technology to coordinate services and resources.
- Collaborates with academic units and advising partners to support recruitment enrollment retention progression and completion initiative.
- Ensures enrollment and records services align with CBE program design and support timely student progression and program completion.
- Ensures CBE enrollment and records processes align with established university policies and procedures
- Collects analyzes and reports data related to CBE registrar functions for reporting and operational review.
- Prepares routine reports to support program assessment and service planning.
- Identifies operational challenges and opportunities for process improvement and shares recommendations with supervisors and campus partners.
- Evaluates enrollment records and tuition/fee policies and procedures affecting CBE programs; recommends improvements to enhance compliance efficiency and the student experience.
- Develops and delivers training for staff and campus partners on CBE enrollment records tuition and fee processes.
- Helps ensure CBE-related information on registrar and student-facing websites and communications is accurate clear and current.
- Engages in professional development to remain current with practices related to student services and competency-based education.
10% - Course Scheduling Management:
- Provides proactive high-quality customer service while guiding academic units and campus partners through CBE course scheduling processes.
- Guides academic units in aligning CBE course schedules with university policies and academic calendar standards.
- Monitors and maintains accuracy of the CBE Schedule of Classes through regular reporting and collaboration with scheduling officers.
- Maintains and manages CBE scheduling documentation using ImageNow in accordance with established protocols.
- Serves as a subject matter expert on CBE-related course scheduling policies and procedures.
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for the Office of Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
8:00 AM - 5:00 PM
Monday - Friday with occasional Saturdays or evenings
Contact Information to Applicants
Matt Skirven
- Bachelors degree plus two (2) years of related experience or a Masters degree.
- Experience working in student services or enrollment-related functions within a higher education or similarly complex organization as evidenced in application materials.
- Experience in coordinatingprograms projects or services and working collaboratively with internal and external partners as evidenced in application materials.
- Experience using enterprise systems or databases (e.g. student information systems or comparable platforms) as evidenced in application materials.
- Strong written communication skills as demonstrated by application materials.
- Experience working with adult transfer online or competency-based education (CBE) students in a higher education setting as evidenced in application materials.
- Prior experience with student records FERPA compliance registrar functions or enrollment operationsas evidenced in application materials.
- Experience in higher education student services or enrollment managementas evidenced in application materials.
- Experience working in a fast-paced high-volume or highly regulated environmentas evidenced in application materials.
- Experience documenting business processes procedures or training materials.
Position Overview
The Office of the University Registrar reports to the Vice Provost for Enrollment Management which includes the following functional units: Office of Undergraduate Admissions Financial Aid and Scholarships Student Information Systems and the Office of the University Registrar.
The Office of the University Registrar (OUR) is responsible for catalog and course scheduling room reservations student enrollment tuition and fee assessment production and maintenance of the academic record including the official academic transcript enrollment certification graduation and diploma production.
The CBE Program Manager Registrar Services manages Office of the University Registrar functions that are critical to the enrollment progression and completion of students in Competency Based Education (CBE) programs. This role provides program-level oversight of CBE enrollment academic records degree planning and course scheduling while ensuring compliance with institutional state and federal requirements. The position serves as a central point of coordination between academic units student service partners and registrar operations using data process improvement and cross-campus collaboration to support student success and program effectiveness.
In addition to a competitive salary KU offers great benefits to employees with up to 176 hours of paid vacation per year 96 hours of sick leave earned per year 9 paid holidays plus one discretionary day a great retirement program medical and dental insurance life and disability insurance other benefit plan options and state of Kansas discounts offered by various vendors. KU also offers educational opportunities for employees.
Due to complex state employment laws the University of Kansas may be unable to hire fully remote workers for this position outside of Kansas. Specifically we cannot currently offer employment to candidates residing in the following states: California Delaware Idaho & Minnesota. We appreciate your understanding and invite interested individuals from eligible states to apply.
Additional Candidate Instruction
In addition to the online application the following documents are required to be considered for this position:
- Cover letter describing how you meet the required and preferred qualifications.
- Resume
- List of three (3) professional references
Only complete applications will be considered.
Application review begins Monday February 23 2026. and will continue until a qualified pool of applicants are identified.
Required Experience:
Manager
Key Skills
- Project Management Methodology
- Project / Program Management
- Program Management
- Management Experience
- Microsoft Powerpoint
- Project Management
- Microsoft Project
- Budgeting
- DoD Experience
- Leadership Experience
- Supervising Experience
- Contracts
About Company
Thank you for your interest in employment with the University of Kansas. If you need assistance with the application process please contact Human Resources at [email protected] or 785-864-4946.
