Corporate Hospitality and Events Co-ordinator

Corporate Hospitality and Events Co-ordinator

Salary: 39467.90 per annum plus company benefits

Location: London EC2N 4AG

Contract: Full Time Permanent

Shifts: 40 hours per week Monday Friday 9am until 6pm with 1-hour unpaid lunch break (flexibility required during early morning and late evening events)

Work model: Fully onsite

Williams Lea seeks a Corporate Hospitality and Events Co-ordinator to join our team!

Williams Lea is the leading global provider of skilled technology-enabled business-critical support services with long-term trusted relationships with blue-chip clients across investment banks law firms and professional services firms. Williams Lea employees nearly 7000 people worldwide who provide efficient business services at client sites in often complex and highly regulated environments from centralised Williams Lea onshore facilities and through best cost company offshore locations.

Purpose of role

The Corporate Events and Hospitality Co-ordinator is responsible for supporting the planning coordination and delivery of corporate meetings events and VIP hospitality experiences. This role ensures smooth operational execution across catering room set-ups AV/IT requirements and concierge services while maintaining high standards of client service. The Co-ordinator works closely with Front of House Hospitality Facilities Business Development and other client stakeholders to deliver a seamless one team experience.

Key responsibilities

Events & Hospitality Support

• Assist in planning and executing on-site meetings corporate events and VIP engagements in collaboration with Concierge and Hospitality teams.
• Support all event logistics including room bookings IT/AV set-ups catering attendee registration transportation and on-site coordination.
• Help curate visually appealing and client-aligned event layouts and experiences.
• Act as a point of contact for internal teams client stakeholders and vendors during events.
• Maintain event calendars to ensure accurate scheduling and resource allocation.
• Communicate client-specific needs to relevant Williams Lea contacts before and during events.

Catering & Guest Experience

• Support catering arrangements including placing orders monitoring dietary requirements and assisting with menu planning.
• Help ensure food safety allergen management and chain-of-custody compliance.
• Assist with arranging first aid/fire warden cover as required for events.
• Monitor hospitality stock levels and support stock control processes.

Vendor & Operational Support

• Assist with managing vendor delivery and service quality in line with event requirements.
• Support risk assessment permit raising landlord liaison and compliance activities as directed by senior staff.
• Help monitor timelines deadlines and regulatory requirements during events.

Feedback & Continuous Improvement

• Collect feedback from attendees and internal stakeholders post-event to support continuous improvement.
• Contribute ideas to improve operational efficiency and client satisfaction.
• Maintain accurate records of events catering and related administrative tasks.

Personal attributes

• Minimum 12 years experience in corporate events hospitality or operational support in a professional services environment.
• Hands-on experience coordinating meetings events or VIP hospitality.
• Basic knowledge of catering operations dietary requirements and food safety.
• Experience liaising with vendors and internal stakeholders.
• Organised detail-oriented and able to manage multiple tasks simultaneously.
• Strong problem-solving skills and ability to adapt quickly to changing priorities.
• Excellent communication and client service skills.
• Proficiency with Microsoft Office (Outlook Excel PowerPoint); familiarity with booking or event management systems desirable.
• Professional discreet and able to handle confidential information appropriately.
• Flexible and willing to support events outside core business hours including evenings or occasional weekends.

Rewards and Benefits

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being we offer a comprehensive benefits package including but not limited to:

• 25 days holiday plus bank holidays(pro-rata for part time roles)
• Salary sacrifice schemes retail vouchers including our TechScheme which can be used on a range of gadgets such as Smart TVs laptops and computers or household appliances.
• Life Assurance
• Private Medical Insurance
• Dental Insurance
• Health Assessments
• Cycle-to-work scheme
• Discounted gym memberships
• Referral Scheme

You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable challenging and rewarding career with future career development prospects!

Equality and Diversity

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age disability gender reassignment marriage and civil partnership pregnancy and maternity race (which includes colour nationality and ethnic or national origins) religion or belief sex or sexual orientation (each of these being a protected characteristic in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness fairness and transparency.

If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at (we do not accept applications to this email address).

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