Lien & Compliance Manager

Lien & Compliance Manager
Position Overview
The Lien & Compliance Manager oversees the full mechanics lien program for the organization ensuring the companys financial interests are protected through accurate timely and compliant execution of lien rights. This senior role establishes policies manages risk leads lienrelated strategy and provides guidance to project teams accounting and leadership. The Manager ensures adherence to state statutes oversees complex or highvalue lien cases and drives continuous improvement in documentation collections and legal compliance.

Key Responsibilities
1. Program Leadership & Strategy
Develop implement and maintain the companys mechanics lien policies procedures and best practices.
Evaluate lien risk across all active projects and advise leadership on exposure trends and mitigation strategies.
Lead training for project managers estimators and administrative staff on lien rights and documentation requirements.
Ensure the company maintains strong defensible lien positions across all applicable states.
2. Oversight of Lien Lifecycle
Supervise the preparation filing service and release of mechanics liens.
Review and approve lien documents for accuracy statutory compliance and strategic value.
Manage complex disputed or highdollar lien cases including multiparty or multistate projects.
Maintain a master calendar of statutory deadlines and ensure all team members adhere to them.
3. Legal & Regulatory Compliance
Stay current on statespecific lien laws statutory changes and case law affecting lien rights.
Ensure all notices filings and releases meet legal requirements for each jurisdiction.
Coordinate with internal or external legal counsel on enforcement actions lien contests or foreclosure proceedings.
Maintain auditready documentation for all lien files.
4. CrossDepartment Collaboration
Partner with accounting to validate balances owed payment histories and AR risk.
Work with project managers to confirm last dates of labor scope of work and job documentation.
Support collections efforts by providing lien leverage strategies and documentation.
Communicate professionally with property owners GCs adjusters attorneys and other stakeholders.
5. Risk Management & Escalation
Identify projects at risk of nonpayment and recommend proactive lien or notice actions.
Oversee enforcement timelines and determine when to escalate to legal action.
Prepare Notices of Intent to Foreclose and coordinate with counsel on next steps.
Evaluate settlement offers payment plans and lien release conditions.
6. Reporting & Continuous Improvement
Provide weekly and monthly lien status reports to executive leadership.
Track KPIs such as liens filed payments collected enforcement actions and cycle times.
Analyze trends to identify process gaps training needs or systemic issues.
Implement improvements to strengthen compliance reduce risk and accelerate collections.

Required Skills & Qualifications
35 years of experience in mechanics lien management construction law or credit/collections.
Strong understanding of lien statutes notice requirements and enforcement timelines.
Experience leading or mentoring staff. Will be working in a team environment.
Exceptional attention to detail and accuracy.
Ability to interpret legal documents and communicate complex requirements clearly.
Strong organizational and deadlinedriven mindset.
Proficiency with project management accounting and documentation systems (e.g. QuickBooks Xactimate DASH).
Professional communication skills especially in highstakes or conflict situations.

Preferred Experience
Background in construction restoration property services or related industries.
Experience working with attorneys or legal teams.
Multistate lien experience (e.g. GA SC NC FL).
Prior leadership or processimprovement experience.

Hours

40 hours/week flexible to work overtime when required

Vary between 7 a.m. and 7 p.m.