Highway Deputy Chief Administrative Officer (Administrator VIII)

Position Summary

The Deputy Chief Administrative Officer assists the Chief Administrative Officer in directing coordinating and administering the policies programs and operations of the Highway Division. This position supports the development and implementation of division-wide strategies policies and procedures that ensure effective management of administrative financial and operational functions.

The Deputy CAO plays a central role in organizing and overseeing portfolios programs and cross-functional initiatives to ensure alignment with divisional goals and statutory and regulatory partnership with the Chief Administrative Officer the Deputy CAO supports performance oversight process improvement and legislative and policy implementation activities to strengthen accountability operational efficiency and service delivery.

The position is also responsible for analyzing and interpreting financial and operational data to support strategic planning and decision-making. This includes assessing budgetary and programmatic needs coordinating with section and program heads and preparing reports metrics and analytical materials to support executive leadership policy development and resource allocation.

Duties and Responsibilities

• Provide strategic financial and operational leadership for the Highway Division by aligning operating budgets Capital Investment Plan (CIP) expenditures and funding sources with divisional priorities statutory requirements and long-term program objectives. Conduct in-depth financial analysis and forecasting to identify trends risks and opportunities and to support executive-level decision-making and policy development.

• Establish and maintain financial oversight performance measures and reporting systems that ensure the effective efficient and transparent use of public resources promote accountability and compliance and support sound financial management across the Division.

• Serve as a principal advisor to the Chief Administrative Officer and Highway Administrator supporting strategic planning business process modernization and major initiatives by setting priorities allocating resources and providing oversight of complex and sensitive projects.

• Lead the prioritization and execution of cross-divisional initiatives by ensuring appropriate staffing training tools and technology are in place and by monitoring progress risks and outcomes through regular reporting to senior leadership.

• Act as a liaison among the CAO Highway Administrator and other MassDOT ensuring the Divisions needs and priorities are fully represented.

• Support continuous improvement and the Highway PMO by advancing best practices strengthening project delivery capabilities and ensuring the availability of appropriate technical procurement and consulting resources to support projects from planning through implementation.

• Maintain strong working relationships with internal and external stakeholders including government agencies consultants and professional organizations and perform other related duties as assigned by the CAO and Highway Administrator.

• Oversee the alignment of operating budgets and Capital Investment Plan (CIP) expenditures with divisional priorities program objectives and statutory requirements; evaluate trade-offs funding constraints and investment impacts to ensure resources are deployed in support of strategic outcomes.

• Conduct in-depth analysis of Highway Division revenues operating expenditures and funding sources to identify trends risks and opportunities; develop forecasts and financial models that inform executive decision-making long-range planning and policy direction.

• Ensure the effective efficient and transparent use of public resources by establishing financial oversight practices performance measures and reporting mechanisms that promote accountability compliance and sound financial management across the Highway Division.

Preferred Qualifications

• Demonstrated experience leading or executing enterprise-level operational financial or administrative transformation initiatives within a large complex organization preferably in the public sector or a highly regulated environment.
• Strong background in business process modernization continuous improvement and the development of standardized processes SOPs and performance reporting frameworks that improve accountability transparency and service delivery.
• Proven ability to analyze and interpret financial operational and performance data to support strategic planning resource allocation and executive-level decision-making.
• Exceptional organizational communication and stakeholder management skills with a demonstrated ability to influence align and drive execution across divisions and functions without direct authority.
• Project Management Professional (PMP) Prosci Lean Six Sigma or similar project process improvement or change management certification.

Pre-Hire Process

A finalist for this position must be able to pass a comprehensive background check including a criminal record check Department of Revenue (DOR) check and employment references.

About MassDOT

The 4000 employees ofMassachusetts Department of Transportation (MassDOT)take great pride in connecting the Commonwealths residents and communities. MassDOT is responsible for developing implementing and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan design construct and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOTs culture and career opportunities can be found at divisions include Highway Registry of Motor Vehicles Aeronautics and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.

Apply for a Job
Apply for a Job for JAWS Users
Create a Profile
Create a Profile for JAWS Users
System Requirements

Minimum Entrance Requirements

This requisition will remain open until filled; however first consideration will be given to those applicants that apply within the first 14 days.

Current MassDOT employees should use their internal MassCareers account to apply.

All job applications must be submitted online through MassCareers to be considered.

Please provide a complete accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.

Applicants must have at least (A) six (6) years of full-time or equivalent part-time professional administrative supervisory or managerial experience in business administration business management public administration public management clinical administration or clinical management of which (B) at least two (2) years must have been in a supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.

Substitutions

I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.

II. A Bachelors degree in a related field may be substituted for two (2) years of the required (A) experience.

III. A Graduate degree in a related field may be substituted for three (3) years of the required (A) experience.

IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience

Comprehensive Benefits

When you embark on a career with the Commonwealth you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you your loved ones and your future.

Want the specificsExplore our Employee Benefits and Rewards!

• For questions regarding the job posting please email the MassDOT Talent Acquisition Team at
• For general questions regarding MassDOT call the Human Resources Service Center at .
• For disability-related reasonable accommodation or alternative application method call ADA Coordinator Lucy Bayard at .

An Equal Opportunity / Affirmative Action minorities veterans and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race religion color sex gender identity or expression sexual orientation age disability national origin veteran status or any other basis covered by appropriate law. Research suggests that qualified women Black Indigenous and Persons of Color (BIPOC)may self-select out of opportunities if they dont meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Tell us about a friend who might be interested in this job.All privacy rights will be protected.