Admin. Advisor Comp, Awards & Grads

Royal Melbourne Institute Of Technology

Job Location:

Melbourne - Australia

Monthly Salary: Not Disclosed

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

Overview:

Full-timeContinuing position
ProfessionalHEW6 17% Superannuation
Based at theMelbourne CBDcampusand hybrid ways of working

About the role

The Administrative Advisor coordinates and oversees key administrative functions for Melbourne and offshore graduation ceremonies. The role also manages award verifications archive and ad hoc transcripts academic statements (both digital and hard copy) and ServiceNow enquiries received within the addition the Advisoris responsible forwebsite updates and the coordination of RMIT University Prizes including the Institute Awards the J.N. McNicol Prize and the Patricia Guthrie Memorial Award.

To be successful in this position youwillhave:

Highly developed communicationinterpersonaland negotiation skills.Proven ability to develop andmaintainstrong working relationships.
Proven ability to communicate effectivelytoa broad range of individuals and groups and to work across internal and external stakeholders.
Proven high-levelorganisationalskills with a strong ability to set priorities plan andorganiseworkloads to achieve specificobjectivesto meet tight deadlines.
Ability to work independently and collaboratively within a team.Highly developed written and verbal communication skills.
Demonstrated ability to manage workflows and competing priorities including ability to work under pressure.
High-level computer literacy including Microsoft Office 365 applications such as: Word Excel PowerPoint Teams Outlook as well as in student systems and databases.
Experience and exposure working in large-scale events.

Experience within the Higher Education sector is highly desirable.

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

About thePortfolio

The Office of the Vice-Chancellor (OVC) Portfolio supports the Vice-Chancellor and President in all aspects of their work andprovidesspecialist strategic advice on and has oversight of enterprise governance compliance policy regulatory and student lifecycle functionsactivitiesand services.

The OVC Portfoliocomprisestwo groups: the ExecutiveOffice andthe University Secretariat and Academic Registrars Group.

The Executive Office provides strategic executive and advisory support to the Vice-Chancellor andfacilitatestheir engagement with a diverse range of stakeholders including the university community industry external partners as well as the executive and other stakeholders. The Executive Office sets and advises on the rhythm of the business to support the flow of ideas and actions across theUniversity andoversees executive operations including provision of advice and secretariat support for the University Executive Committee. The Executive Office also supports the Vice-Chancellors strategic work program to ensure longitudinal alignment with RMITs Mission Vision Strategy and Values.

The University Secretariat and Academic Registrars Group (USARG)is responsible fora range of governance compliance regulatory and student lifecycle activities fromenrolment thoughto graduation. The USARG operating environment ishighly complexin view of more than 99000 student enrolments across the University in both vocational and higher education programs at campuses in MelbourneEuropeand Vietnam as well as at several offshore locations in conjunction with educational and industry partners. The USARG has a staff establishment of around 145 EFT across Australia and Vietnam and an operating budgetin excess of$20 million.

Core University services provided by the USARG include: Academic Governance and Systems: government reporting systems operations academic and admissions governance; invigilated assessment (accreditation compliance);Enrolment and Student Records: student financials governance student records enrolment compliance and records student visa and identity compliance and global student records;Completions and Graduations: program completions and graduation ceremonies;University Secretariat: Council Committees and controlled entities;Education Regulation Compliance and Assurance: regulatory compliance and assurance;Office of the University Secretary and Academic Registrar: complex and high risk student matters external review and stakeholder requests privacy and freedom of information compliance central policy and contract services.

suitabilityfor this position by clicking on the link at the top of this page.

Please upload your documents with First Last Name JR45578 (Example - James Smith CV JR45578)

For further information about this position please see the Position Description hyperlinked below or contactMykaylavia email

Position Description - Administrative Advisor - Comp Awards & Grads

Please note if you are viewing this advert from an external site please click apply and you will be redirected to RMITs Jobs website to access the Position Description at the bottom of the page.

#LI-Hybrid

Applications Close:

24 Feb 2026 11.59 pm

RMIT is an equal opportunity employer committed tobeinga child safe organisation. We are dedicated to attracting retaining and developing our people regardless of gender identity ethnicity sexual orientation disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

In line with RMIT Universitys commitment to a safe respectful and inclusive environment from 1 January 2026 the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a genderbased violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant preemployment background checks including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMITs safety obligations.

At RMIT we are committed to supporting adjustments throughout the recruitment and selection process as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements please contact Dani via or visit our Careers page for more contact information - are a Circle Back Initiative Employer we commit to respond to every applicant.

Required Experience:

Unclear Seniority

Overview:Full-timeContinuing positionProfessionalHEW6 17% SuperannuationBased at theMelbourne CBDcampusand hybrid ways of workingAbout the roleThe Administrative Advisor coordinates and oversees key administrative functions for Melbourne and offshore graduation ceremonies. The role also manages awar...