Senior Executive Assistant

Nashville, IN - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Department:

Administration

Job Summary

SeniorExecutive Assistant - Hybrid

This is a hybrid position based at our corporate office in Brentwood TN with on-site work required Monday through Wednesday.

GENERAL SUMMARY OF DUTIES: The Senior Executive Assistant provides high-level administrative and strategic support to the executive leadership team with primary responsibility for supporting the CEO and other C-suite leaders. This role requires exceptional judgment discretion and organizational skills. The Senior Executive Assistant serves as a trusted advisor and liaison ensuring the executive office operates efficiently and that priorities communications and projects are effectively managed.

REPORTS TO:

Reports directly to the VP Human Resources. Dotted-line support to the executive leaders as needed.

ESSENTIAL FUNCTIONS:

Manage C-Suites calendar including prioritization of meetings alignment of commitments and proactive conflict resolution.
Coordinate complex travel and event logistics for the CEO and executive leadership team.
Serve as the primary point of contact for internal and external stakeholders ensuring timely and professional communication.
Develop and maintain organized systems for managing confidential files records and correspondence.
Draft and edit high-level communications policies and reports for executives.
Track deliverables deadlines and decisions made by the executive team ensuring accountability across departments.
Safeguard confidential and sensitive information with the highest ethical standards.
Support compliance initiatives ensuring executive communication and documentation align with applicable policies regulations and organizational standards.
Manage and guide other administrative professionals across the organization promoting best practices and consistency.
Manage sensitive and complex situations with diplomacy professionalism and discretion.
Coordinate strategic projects and cross-functional initiatives ensuring alignment accountability and timely follow-up.
Prepare board-level presentations executive summaries and briefing materials requiring advanced analytical writing and design skills.
Represent the executive office in meetings when appropriate to capture key outcomes and ensure follow-through.
Act as a bridge between leadership and staff facilitating clear communication and reinforcing company culture.

EDUCATION/REQUIREMENTS:

Minimum of 710 years experience providing executive-level administrative support with at least 5 years supporting C-suite executives.
Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other collaboration tools (Teams SharePoint Concur).
Exceptional written and verbal communication skills with the ability to draft and edit executive-level materials.
Strong organizational skills project management capability and ability to manage multiple priorities with accuracy and speed.
Demonstrated ability to handle confidential information with discretion and integrity.

Benefits:

Comprehensive health dental and vision insurance
Health Savings Account with an employer contribution
Life Insurance
PTO
401(k) retirement plan with a company match
And more!

ENVIRONMENTAL/WORKING CONDITIONS: Normal busy office environment with much telephone work. Possible long hours as needed. The description is intended to provide only basic guidelines for meeting job requirements. Responsibilities knowledge skills abilities and working conditions may change as needs evolve.

*If you are viewing this role on a job board such as or LinkedIn please know that pay bands are auto assigned and may not reflect the true pay band within the organization.

*No Recruiters Please

Required Experience:

Senior IC

SeniorExecutive Assistant - HybridThis is a hybrid position based at our corporate office in Brentwood TN with on-site work required Monday through Wednesday.GENERAL SUMMARY OF DUTIES: The Senior Executive Assistant provides high-level administrative and strategic support to the executive leadership...