Administrative Assistant (Timekeeper Payroll Support)
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Job Location:
Universal City, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
*** Criminal Background Check is Required ***
Job Title: Administrative Assistant (Timekeeper / Payroll Support) - Contract
Location: Universal City CA
Duration: Approx. 3 Months (Temp Role)
Job Summary
We are seeking an Administrative Assistant (Timekeeper / Payroll Support) to support the internal management team in a fast-paced environment.
This role involves timekeeping payroll support data entry reporting and billing-related activities along with regular interaction with union trades.
This is not a general administrative role candidates must have hands-on payroll and/or timekeeping experience ideally in a union environment.
Key Responsibilities
- Perform daily data entry of timekeeping information for multiple departments
- Generate and maintain timekeeping reports
- Run cost requests in SAP
- Process invoice payments conduct payment research and create same-day payment check invoices in SNAP
- Assist with daily hire onboarding activities
- Manage rate changes within the timekeeping system
- Track sick and vacation time
- Perform daily Archibus approvals and create records for newly hired craftsmen
- Scan and maintain invoice documentation
- Support reporting and billing activities
- Perform miscellaneous administrative duties as assigned
Required Qualifications
- Payroll experience is required (must-have)
- Experience with timekeeping systems
- Strong data entry skills with high accuracy
- Basic to intermediate Microsoft Office skills especially Excel
- Ability to work in a fast-paced environment and meet deadlines
- Strong communication and customer service skills
- 10-key proficiency
Highly Preferred
- Experience with union payroll
- SAP experience
- Prior experience supporting operations or management teams
Preferred Systems & Tools
- SAP
- Timekeeper systems
- SNAP system
- DocuSign
- Sphere
- SharePoint
- Archibus (a plus)
- Knowledge of IATSE & basic crafts contracts
Core Competencies
- High attention to detail and accuracy
- Ability to analyze and interpret data
- Strong problem-solving skills
- Ability to multitask and prioritize effectively
- Strong organizational skills
- Ability to work independently
- Professionalism when interacting with internal teams and union trades
Top 3 Skills (Hiring Manager Focus)
- Data entry accuracy
- Timekeeping experience
- SAP knowledge
What Makes a Strong Candidate
- Hands-on payroll experience (especially union payroll)
- Strong Excel skills (formulas reporting billing support)
- Experience working in fast-paced deadline-driven environments
Interview Process
- 1-2 rounds
- Virtual interviews
Required Skills:
Payroll ProcessingTimekeepingSAPUnionData Entry
