Administrative Assistant

JOB ANNOUNCEMENT - Administrative Assistant

DESCRIPTION

Carbondale Fire is currently seeking applications to fill one (1) full-time Administrative Assistant position. This position is based in Carbondale Colorado and requires regular in-person attendance during scheduled business hours. Candidates must be able to reliably report to the assigned work location as required. This position provides administrative support to the Admin Division District staff and volunteers and performs a wide range of administrative duties with a high level of responsibility and independence in support of District day-to-day operations and systems. The Administrative Assistant is an at-will confidential non-exempt employee.

MINIMUM REQUIREMENTS

• 18 years of age
• High school diploma or equivalent
• Valid Colorado drivers license
• Two (2) years experience in a full-time position performing administrative support work. A combination of education and experience may be considered.
• Experience with computerized software programs including Microsoft Office Suite
• Ability to communicate effectively verbally and in writing
• Knowledge of basic math spelling grammar punctuation and vocabulary

DESIRABLE QUALIFICATIONS

• Bilingual (English and Spanish)
• Experience managing social media platforms
• Special training education and/or certifications in administrative support related fields
• Past public safety administrative services experience
• Bachelors degree

WORK SCHEDULE

Full time Monday through Friday 8 a.m. to 5 p.m. Some evening or weekend hours may be required based on District needs.

SALARY RANGE(Full-Time Non-Exempt)

$68400 $93500 annually depending on qualifications and experience.

BENEFITS
Health Dental and Vision Insurance FPPA Retirement Plan Life Insurance Short and Long Term Disability Employee Assistance Program (EAP) Health and Wellness Program Workers Compensation Insurance Generous Paid Time Off and optional 457 and Roth Plans.

SELECTION PROCESS and TIMELINE

• Application deadline: February 25 2026 at 4:30 pm
• Applicants who meet the minimum qualifications and whose applications are accepted may be invited to an interview.
• Interviews will be held: March 2 2026
• A conditional offer of employment will be contingent upon successful completion of a background check.
• Anticipated start date: March 30 2026.

CONTACT INFORMATION

For questions regarding this process please contact Kat Bernat Human Resources Director at or .

CRFPD is an Equal Opportunity Employer that values diversity. We encourage women minorities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

JOB DESCRIPTION

PURPOSE OF POSITION

The Administrative Assistant position provides administrative support to the Admin Division District staff and volunteers. Performs a variety of administrative support work with a degree of independence and high level of responsibility. Supports and manages District day-to-day operations and systems.

ESSENTIAL JOB FUNCTIONS

Depending upon assignment duties may include but are not limited to the following:

• Provide comprehensive administrative support for District divisions including typing data entry answering phones and filing.
• Prepare format proofread edit and distribute correspondence reports forms and other documents.
• Maintain office records and manage information including recording filing transmitting and retrieving hard copy and electronic information.
• Compile data and prepare accurate reports and summaries.
• Serve as a professional courteous and responsive point of contact for the District interacting with the public vendors partner agencies volunteers and staff in a manner that reflects the Districts values and standards.
• Answer telephones provide information to calls take messages or transfer calls to the appropriate individual.
• Coordinate and schedule meetings and events in the training rooms including preparing logistics as needed.
• Attend meetings take notes and prepare minutes as assigned.
• Receive sort and distribute mail and packages.
• Purchase office supplies break room supplies and employee uniforms and maintain inventories.
• Operate a variety of general office equipment including computers telephone scanner copier fax machine and printers.
• Take and transcribe notes accurately.
• Apply District policies practices and procedures with good judgment providing information and explaining policies practices and protocols when assisting customers.
• Work independently with minimum supervision.
• Make routine administrative and procedural decisions within established District policies.
• Prioritize work adapt to changing needs and learn and apply new skills to support the Districts mission and vision.
• Understand and support the culture of Carbondale Fire.
• May be required to drive in the performance of duties as assigned.
• Perform other duties as assigned.

MINIMUM REQUIREMENTS

• 18 years of age
• High school diploma or equivalent
• Valid Colorado drivers license
• Two (2) years experience in a full-time position performing administrative support work. A combination of education and experience may be considered.
• Experience with computerized software programs including Microsoft Office Suite
• Experience with common office equipment (telephones copiers printers etc)
• Ability to communicate effectively verbally and in writing
• Knowledge of basic math spelling grammar punctuation and vocabulary

DESIRABLE QUALIFICATIONS

• Bilingual (English and Spanish)
• Experience managing social media platforms
• Special training education and/or certifications in administrative support related fields
• Past public safety administrative services experience
• Bachelors degree

PHYSICAL DEMANDS OF THE POSITION

While performing the duties of this job the incumbent is regularly required to talk or hear. The incumbent is required to frequently sit stand walk; hand dexterity with ability to use tools or controls; operate a computer; reach with hands and arms; climb or balance; and stoop kneel or crouch. The incumbent may regularly lift and/or move 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision distance vision peripheral vision depth perception and the ability to adjust focus. Clear understandable speech is required.

WORKING CONDITIONS

A majority of the work is performed in an office environment with occasional work performed outside of the office. Noise level is usually moderate. The work environment indoors is usually in a temperature-controlled office. Some travel may be required. Normal hours are Monday - Friday 8am 5 pm though some evening or weekend hours may be required depending on District needs.

SUPERVISORY RESPONSIBILITIES

None

SUPERVISION RECEIVED

Works under the direction of the Deputy Chief Administration

Required Experience:

Manager