Bursar, Student Account Services (Post-Secondary)

Qualifications

MINIMUM QUALIFICATIONS:

• Associates degree from an accredited institution.
• Two (2) years of experience in accounting or related work.

PREFERRED QUALIFICATIONS:

• Masters degree in business administration or related field.
• Five (5) years of experience in accounting or related work.

Relevant work experience or education may be substituted to satisfy minimumqualifications.

KNOWLEDGE SKILLS AND ABILITIES:

• Clear and concise oral and written communication skills; organizational and management skills.
• Knowledge of pertinent regulations policies and procedures for the functional area of assignment.
• Knowledge of HIPAA Public Records Sunshine Law FERPA and other laws/regulations related to student and employee privacy public information and records retention.
• Knowledge of and experience with industry-standard equipment materials practices computers and applications.
• Ability to professionally and effectively respond to customer needs and requests for service or assistance.
• Ability to communicate technical information to technical and non-technical personnel.

Revised: 07/24/23

Responsibilities

• Provide efficient and competent management of the fiscal operations of the college related to the area of responsibility.
• Oversee maintenance and reconciliation of student subsidiary ledger accounts to the general ledger and prepare account analysis related to student accounts receivable student accounts payable and student third-party vendors.
• Coordinate reconciliation of online student payments including all third-party student-related vendors Florida Prepaid and Web Payment Systems.
• Administer the student refund process including sending files ensuring timely recording of journal vouchers communicating processes to other departments etc.
• Perform daily and monthly accounts receivable processes to the general ledger.
• Review IRS documentation for changes to student 1098T tax forms annually; prepare and distribute student 1098T tax forms annually.
• Assist in the development of and maintain procedures for assigned areas ensuring compliance with District local state and federal regulations for area of responsibility.
• Establish and maintain strong internal controls governing all financial functions.
• Prepare department college-wide ad hoc and routine reports as needed.
• Prepare forms for detail code updating and establish any new funds as needed.
• Anticipate investigate and analyze problems and address them proactively.
• Perform high level accounts payable functions such as purchase card reconciliation and coding reconciling and preparing daily bank deposits and budget journals.
• Coordinate year-end activities related to accounts payable functions.
• Process enter scan and import a high volume of invoices in an efficient and timely manner.
• Communicate with internal and external customers to resolve accounting issues.
• Ensure all invoices are paid according to District and state guidelines.
• Review statements to ensure no invoice discrepancies.
• Apply District policies and procedures in all financial transactions.

Revised: 07/24/23

Additional Job Information

$19.57 8 hours 255 days