Temporary Partnerships & Events Coordinator

Douglas, WY - USA

Hourly Salary: $ 29 - 33

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Wyoming State Fairgrounds & Event Complex seeks a highly organized proactive and relationship-driven Temporary Partnerships & Events Coordinator to support sponsorship activation partner fulfillment and event coordination efforts leading up to and through the 2026 Wyoming State Fair.

This temporary position plays a critical role in delivering on sponsorship commitments maintaining strong business partnerships and supporting event execution during the busiest time of year. The position works closely with the General Manager and leadership team to ensure high-quality partner experiences and seamless event operations.

Work hours will fluctuate throughout the season. Spring months will require more flexible hours focused on planning and coordination. Hours will increase significantly in the summer months and during the Wyoming State Fair.

Why Join the Wyoming State Fair Team

TheWyoming State Fairgrounds & Event Complex is one of Wyomings premier event destinations and a cornerstone of the states agricultural heritage. This role offers the opportunity to contribute meaningfully to one of Wyomings most recognized events while working alongside a dedicated team committed to excellence partnership and community impact.

Human Resource Contact: Rachael Reinhardt

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

Serve as the primary point of contact for assigned sponsors and partners
Coordinate sponsor activation logistics including signage credentials tickets VIP access on-site promotions and recognition deliverables
Track sponsorship agreements and ensure fulfillment of all contractual elements
Assist with the preparation of sponsor communications invoices and follow-up correspondence
Coordinate event logistics including space needs layouts vendor coordination and operational details
Collaborate with marketing operations and finance staff to ensure seamless execution of partnership deliverables
Assist withthe preparation of reports and post-event summaries
Support special events meetings and fairtime programming as assigned
Maintain accurate documentation of sponsor interactions and event details
Represent the Wyoming State Fair in a professional and positive manner

Qualifications

PREFERENCES:

Experience in sponsorship management event coordination hospitality marketing or a related field
Experience working with community partners business stakeholders or nonprofit/government organizations
Strong organizational and project management skills
Ability to manage multiple projects and deadlines simultaneously
Experience working in fast-paced event-based environments
Bachelors Degree in business or related field or 4 to 6 years progressive work experience.

KNOWLEDGE:

Excellent written and verbal communication skills
Strong attention to detail and follow-through
Ability to work independently while collaborating effectively with leadership
Professional judgment and discretion in handling business relationships
Proficiency in Microsoft Office (Word Excel Outlook)
Ability to adapt to changing priorities during peak event season

MINIMUM QUALIFICATIONS:

None - See Preferences

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

Must be able to work extended hours during the summer months and the Wyoming State Fair
Ability to walk and stand for extended periods during events
Ability to lift up to 25 pounds as needed
Work performed in both office and outdoor event environments

NOTES:

FLSA: Non-Exempt
This is a temporary position anticipated to remain in place through October of 2026 or until the return of the full-time Partnerships & Events Coordinator.
Hours will vary seasonally:
Spring: Reduced and flexible planning hours
Summer & Fair Season: Increased hours including evenings and weekends

Supplemental Information

Clickhere to view the State of Wyoming Classification and Pay Structure.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change; please refer to the A & I HRD Website to ensure that you have the most recent version.

Required Experience:

Description and FunctionsOpen Until FilledGENERAL DESCRIPTION: The Wyoming State Fairgrounds & Event Complex seeks a highly organized proactive and relationship-driven Temporary Partnerships & Events Coordinator to support sponsorship activation partner fulfillment and event coordination efforts lea...