Senior Program Coordinator Faculty Affairs

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Reporting to the Vice Provost for Faculty Affairs the Senior Program Coordinator plays a critical role in planning executing and managing high-level faculty programs and strategic initiatives. Working collaboratively with Associate Vice Provosts and the Office of the Provosts Events Team this position oversees the operational logistical and strategic components of faculty programs leadership development initiatives and special events that support faculty success and institutional priorities.

This role is programmatic and strategic in nature and is not an administrative support position.

KEY RESPONSIBILITIES

Program Planning and Execution

Plan design and execute faculty-focused programs and signature events including:

• New Faculty Orientation and Reception
• Newly Promoted and Tenured Faculty Reception
• Celebration of Faculty Eminence
• Academic Leadership Program
• New Department Chairs Orientation Program
• Tenure and Promotion WorkshopsTPAC Information Sessions
• Faculty Fireside Chat Series
• Council of Associate Dean Administrators Training
• Academic Data Reporting initiatives
• Other faculty-related lectures programs and special events
• Direct the strategic planning and operational execution of Faculty Affairs programs ensuring alignment with institutional goals and best practices.
• Serve as the primary coordinator for selected strategic initiatives within the Office of Faculty Affairs and when applicable the Office of the Provost (e.g. COACHE FACET).

Program Management and Operations

• Develop work plans timelines and operational objectives to achieve program goals; monitor progress and assess outcomes.
• Manage all event and program logistics including communications scheduling mailing lists RSVPs nametags and on-site coordination.
• Research and analyze factors that impact program effectiveness and success; document program requirements to support strategic planning efforts.
• Assist in the development and coordination of conferences conventions and faculty-related meetings.

Tenure and Promotion Advisory Committee (TPAC) and Board of Trustees Meetings and Related Materials

• Develop the TPAC meeting schedule each academic year.
• Upload meeting materials for TPAC review.
• Archiving and maintaining TPAC folders
• Manage faculty actions database

Communications and Content Development

• Create and coordinate promotional materials invitations and program communications.
• Gather information and develop written content for reports briefings newsletters grants and other program-related materials.
• Maintain and update written content on the Office of Faculty Affairs website.

Financial and Data Management

• Manage program and project budgets in collaboration with the Provosts finance team.
• Monitor expenditures participate in budget planning and prepare financial and operational reports as needed.
• Conduct research analyze data and summarize trends related to faculty programs and initiatives.
• Prepare or assist in developing statistical and operational reports.
• May assist in identifying funding opportunities and supporting fundraising strategies.

Collaboration Supervision and Representation

• Supervise coordinate and mentor cross-functional contributors (including writers photographers and administrative staff) to ensure high-quality program delivery.
• Conduct trainings represent Faculty Affairs programs at meetings and conferences and cultivate relationships with internal and external partners.
• Perform additional related responsibilities as assigned.

MINIMUM QUALIFICATIONS:

• A bachelors degree in a field related to specified program areas and five years related program management experience or an equivalent combination of experience education and training.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Emory is an equal opportunity employer and qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions educational programs or employment including recruitment hiring promotions transfers discipline terminations wage and salary administration benefits and training. Students faculty and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973 the Vietnam Era Veterans Readjustment Assistance Act and applicable executive orders federal and state regulations regarding nondiscrimination equal opportunity and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance 201 Dowman Drive Administration Building Atlanta GA 30322. Telephone: (V) (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation please contact the Department of Accessibility Services at or call (Voice) (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.