Administrative Assistant II

CHI St. Vincent a regional health network serving Arkansas is part of CommonSpirit Health. We have served Arkansas since 1888 with a history of many firsts. Together with more than 4500 coworkers 1000 medical staff and 500 volunteers we consistently receive praise for care advancements. With more than 280 licensed beds CHI St. Vincent Hot Springs is a faith-based not-for-profit organization serving the health care needs of Hot Springs Ark. and surrounding communities. CHI St. Vincent Hot Springs and CHI St. Vincent Infirmary in Little Rock are two of just over 400 Magnet hospitals nationwide and two of just four in Arkansas. As a Magnet institution CHI St. Vincent Hot Springs achieved Magnet status for the first time on October 14 2020 and employs the highest standards of quality and ensures that patient care and safety are the top priority. Studies show that Magnet hospitals have better overall patient outcomes than non-Magnet hospitals.

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health in 2019. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.

CHI St. Vincent provides you with the same level of care you provide to others. We care about our team member well-being and offer benefits that complement and support your work/life balance

• Communication
  
  
  Provides telephone and reception services directing calls to appropriate staff; handling requests and complaints in an efficient orderly and prioritized manner; answers phone promptly and courteously exercising good judgment and maintaining confidentiality.
  
  
  Acknowledges all persons entering the office in a prompt and courteous manner.
  
  
  Sends and receives E-mail and facsimile communications appropriately.
  
  
  Maintains a pleasant and cooperative working relationship with all persons.
  
  
  Handles difficult situations tactfully and treats all persons equally and with dignity.
• Information Management
  
  
  Verifies information accurately
  
  
  Accurately and timely enters data
  
  
  Maintains records files and reports current for easy retrieval
  
  
  Disseminates information accurately and distributes to appropriate recipients.
• Policies and Procedures
  
  
  Arrives at work promptly on a consistent basis.
  
  
  Follows hospital/department dress code.
  
  
  Arranges personal obligations/appointments in consideration of office coverage and workload.
  
  
  Uses time productively and effectively controls telephone visitors and other time traps.
• Coordination
  
  
  Assists with projects calendars meetings equipment and other assignments.
  
  
  Facilitates maintenance repair and services and/or ensures adequate inventory of supplies.
  
  
  Assists co-workers with projects and assignments as designated.
  
  
  Assists with mailing and/or telephone projects as assigned.
• Clerical
  
  
  Utilizes available computer systems office equipment and other resources in a proficient and effective manner.
  
  
  Provides correspondence information and documents to customers as needed.
  
  
  Accurately types documents checks reports and correspondence as required.
• Records Management
  
  
  Maintains current filing system for Director ensuring easy retrieval of documents and information.
  
  
  Maintains department files for active and terminated employees including periodic purging.
  
  
  Assists with other departmental filing as required.

• High School Graduate High school diploma or GED Metropolitan Test or equivalent. and Two to three (2-3) years progressively responsible experience in an administrative role requiring broad range of secretarial experience. upon hire
• upon hire