Associate Event Technology Manager

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FIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.

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What You Would Get To Do

The Associate Event Technology Manager supports the delivery and execution of event technology solutions including registration websites event platforms and data management working closely with clients and internal event delivery teams. The role is responsible for building configuring and supporting event technology platforms; managing event databases; and producing accurate reports using advanced Microsoft Excel skills. This position also provides technology and coordination support for live events and meetings as required helping to ensure event technology is implemented effectively and contributes to a smooth overall event experience.

Domestic and/or international travel may be required with this role.

Your Contributions

• Lead the end-to-end implementation and project management of event registration websites mobile apps and related event technology platforms for assigned events from initial setup through live execution and post-event closeout.
• Act as a primary point of contact for clients on event technology matters maintaining direct communication and confidently representing the agencys technical expertise. Provide informed recommendations on platform selection attendee experience design and implementation approaches based on event objectives.
• Configure test and execute event technology systems balancing multiple concurrent projects while managing timelines dependencies and deliverables across internal teams vendors and clients.
• Proactively troubleshoot and resolve technical issues both remotely and onsite exercising sound judgment to address challenges without the need for constant senior escalation.
• During live events serve as the lead onsite Event Technology representative when assigned overseeing registration desk operations system performance and onsite troubleshooting and directing supporting team members as required to ensure seamless delivery.
• Manage all technology-related client communications including save-the-dates invitations registration process confirmations post-event surveys and system-driven attendee communications.
• Oversee database and list management ensuring accuracy consistency compliance and effective segmentation. Produce registration reports year-on-year comparisons attendance insights and event analytics to support decision-making.
• Coordinate the production and execution of technology-enabled event materials such as name badges tent cards place cards signage agendas confirmations and departure notices where applicable.
• Partner closely with Event Delivery Production and Content teams to ensure event technology is fully integrated into overall programme logistics and onsite operations.
• Contribute to budget development support by gathering and validating technology-related costs liaising with vendors identifying cost efficiencies or value-add opportunities and supporting post-event reconciliation and follow-up. While not a direct budget owner inputs materially inform budget and resourcing decisions.
• Design and support registration desk flow and onsite setup ensuring efficient attendee check-in experiences and operational readiness.
• Create and distribute post-event client surveys
• Maintain comprehensive event documentation files and records in line with standard operating procedures compliance requirements and audit standards ensuring continuity across teams and projects.
• Actively contribute to the continuous improvement of the Event Technology function by sharing learnings communicating platform or vendor updates and recommending process improvements or best practices that enhance consistency and quality across the team.
• Accurately track and record time spent on projects to ensure transparency resource planning and commercial accuracy.

What We Are Looking For

• 2-4 years of experience in Attendee Data Management and Event Technology including entry-level meeting planning and coordination with registration and event technology
• Advanced proficiency in Microsoft Office with a strong emphasis on Excel (including functions such as VLOOKUP) and working knowledge of PowerPoint.
• Proficiency with event registration platforms such as Cvent Splash Certain Aventri Eventbrite or similar systems.
• Experience with virtual meeting and event platforms including Zoom WebEx Intrado GlobalMeet/TalkPoint SpotMe Concise Chime or comparable technologies.
• Working knowledge of integrating customer relationship management tools (e.g. Marketo Salesforce DealCloud) with event registration and management platforms.
• General knowledge of HTML and CSS is a plus; additional programming or scripting experience is advantageous but not required.
• Strong project management skills with the ability to manage multiple projects and competing priorities simultaneously.
• Clear professional written and verbal communication skills with the ability to engage effectively with clients vendors and internal teams.
• Client-focused adaptable and approachable with the ability to adjust communication style to meet varying client needs and working environments.
• Motivated self-starter with the ability to follow direction work independently and apply innovative thinking when solving problems.
• Awareness of industry suppliers emerging technologies and best practices within event technology.
• Flexible and willing to work outside standard business hours including evenings and weekends and to travel or provide remote support for live events as required.

At FIRST we believe that the passion creativity and commitment of our teams drive our success. Thats why we offer a range of benefits and perks to support your personal and professional growth

• Private Medical Insurance with BUPA from day one
• 28 Days Annual Leave PLUS Bank Holidays
• Personal Volunteer Day
• 20 Days of Sick Pay each Year
• Enhanced Parental Leave (Maternity & Paternity)
• Wellness Stipend
• Complimentary access to Headspace Rocket Lawyer & Maven
• Life Insurance
• Employee Assistance Program (EAP)
• Cycle to Work Scheme
• Season Ticket Loan
• Mobile Phone Allowance
• Pension Scheme Enhancements
• Discretionary Bonus Structure
• Global Opportunities: With a presence in 7 countries worldwide including headquarters in London New York and Singapore you may have the opportunity to work on exciting projects across different locations.

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