Administration Support Officer
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
About the role
As the Administration Support Officer you will provide administrative support to the Heavy Vehicle Safety Initiative (HVSI) annual grants program including assisting the Grants Officer in managing the application and assessment process preparation of agreements monitoring and reporting project status against milestones payments and managing governance obligations.
Key responsibilities of this role are:
- Provide administrative support on a range of grant related matters relevant to the NHVR.
- Support the successful delivery of the HVSI program by assisting in the general administration governance engagement and reporting functions including preparation of papers reports and general correspondence.
- Coordinate meetings as required throughout the program lifecycle.
- Provide administrative support the development implementation evaluation and continue improvement of strategic policy and legislative frameworks including the HVSI program.
- Develop and maintain effective working relationships with internal and external stakeholders including government agencies (federal state and local) industry and community.
- Take personal responsibility to deliver on agreed outcomes model high standards of professionalism and ethical behaviour demonstrate self-awareness and a commitment to personal development.
Offered as a permanent part-time role (3 days per week) You will be joining the Corporate Services Division; tasked with providing strategic vision and purpose through strategic planning corporate governance performance improvement and the delivery of corporate services.
To learn more the position description can be found on the NHVR Careers site - You
To be successful in this role you will possess a minimum of 3 years experience in project support and / or administration.
Ideally you will have experience with documentation development and records management. Any experience with grant programs would be favourable.
Your toolkit for success:
- Demonstrated administrative skills including the ability to define the task / problem search information using a range of systems and information technology identify and analyse data / information and prepare documentation.
- Project support skills with the ability to prioritise tasks and responsibilities plan and deliver outputs according to timeframes with high attention to detail.
- Demonstrated ability to work as part of a team of people to provide consistent responsive and high-quality advice and project support.
Why join us
The National Heavy Vehicle Regulator (NHVR) commenced operations in 2013 as the national entity responsible for regulating all vehicles in Australia over 4.5 tonnes gross vehicle mass. The NHVR minimises the compliance burden on the heavy vehicle transport industry reduces duplication and inconsistences across state and territory borders and ultimately for the heavy vehicle business with government in Australia.
We are headquartered in Brisbane and employ more than 1000 people across the ACT New South Wales Queensland South Australia Tasmania and Victoria.
We offer-
- A competitive salary package from $87531.96 superannuation (pro rata)
- Up to15.25% superannuation through a co-contribution scheme
- Leave loading 17.5%
- Wellbeing programs discounted fitness through Fitness Passport Discount health insurance flu vaccine financial programs including discounted banking products finance information sessions.
- Salary packaging options including novated lease.
- Discounted IT products including Microsoft and free family password security plan.
- Ongoing training and professional development support
- Professional membership
Application Process
Please apply with your CV and cover letter addressing the essential requirements of the role.
Applications close: 5.00pm 18th February2026 (applications may close earlier than the listed closing date if suitable candidate/s are identified prior).
If you have any questions please dont hesitate to contact the NHVR recruitment team on .
Successful applicants will be required to complete standard pre-employment checks including a national police and work rights check.
Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.
We are committed to being an inclusive diverse and flexible workplace where differences are welcome applications from people of all backgrounds experience and abilities.
Required Experience:
Unclear Seniority
Key Skills
- Administrative Functions
- office supplies
- Personnel Matters
- Records Management
- Office Procedures
- Space Management
- Daily Operations
- Administrative Policies
- Personnel Management
- Administrative Services
- Interpersonal skills
- Telephone Calls
- Travel Arrangements
- Administrative Procedures
- Word Processing
