CTE Director Secretary
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Job Location:
Dayton, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Title: Clerical Assistant
Reports to: CTE Coordinator
Dept. /School: Assigned Campus
Wage/Hour Status: Nonexempt
Pay Grade: 3
Date Revised: September 2022
PRIMARY PURPOSE:
Ensure efficient operation of school administrative office and provide clerical
services for schools administrative staff.
QUALIFICATIONS:
Education / Certification
High school diploma or GED
Pass local clerical test
Special Knowledge / Skills
Proficient typing word processing and file maintenance skills
Effective organizational communication and interpersonal skills
Ability to use personal computer and software to develop spreadsheets
databases and do word processing
Knowledge of basic accounting principles
Minimum Experience
Secretarial experience preferably in public education environment
MAJOR RESPONSIBILITIES AND DUTIES:
Records Reports and Correspondence
- Prepare written correspondence forms schedules or reports using personal computer.
2. Prepare instructional materials meeting agendas honor rolls graduation lists and campus
communication as requested using personal computer.
- Maintain school calendar of events.
- Schedule meetings and appointments and maintain calendar for principal.
Reception and Phones
- Assist students teachers and parents as needed.
- Receive incoming calls take reliable messages and route to appropriate staff.
Files
- Maintain physical and computerized files including inventory of school and office supplies mailing lists student records visitor logs and office communication.
- Update handbooks policy manuals website and other documents as assigned.
Accounting and Inventory
- Receive store and issue supplies and equipment.
- Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
Other
- Sort distribute or deliver mail and other documents.
- Maintain confidentiality.
- Perform other duties as assigned by the immediate supervisor.
- Process student demographic information in an accurate and timely manner.
- Attend workshops as needed.
- Input discipline reports on computer mail to parents and file.
- Back up for new student registration as needed.
- Attendance is an essential job function.
EQUIPMENT USED:
Personal computer printer copier fax machine and calculator.
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors
Maintain emotional control under stress; work with frequent interruptions; prolonged use of computer and repetitive hand motions
Required Experience:
Director
Key Skills
- Anti Money Laundering
- Logistics Operations
- Football Coaching
- Aircraft Operations
- Healthcare IT
- Air Conditioning
