CEO Secretary

About WPP Media

WPP is the creative transformation company. We use the power of creativity to build better futures for our people planet clients and communities. For more information visit .

WPP Media is WPPs global media a world where media is everywhere and in everything we bring the best platform people and partners together to create limitless opportunities for growth. For more information visit

At WPP Media we believe in the power of our culture and our people. Its what helps us to deliver exceptional experiences for both our clients and each this role it will be critical to embrace WPP & WPP Medias shared core values:

• BeExtraordinarybyLeading CollectivelytoInspire transformational Creativity.
• Create anOpenenvironment byBalancing People and Client ExperiencesbyCultivating Trust.
• LeadOptimisticallybyChampioning Growthand DevelopmenttoMobilize Enterprise.

Role Summary & Impact:

The Executive Secretary to the CEO provides high-level administrative strategic and operational support to the CEO of WPP Media Pakistan. This role is central to ensuring effective leadership execution by managing the CEOs schedule communications meetings and key internal and external interactions while maintaining confidentiality professionalism and strategic insight.

Reporting of the Role

This role reports to the CEO WPP Media PK

What your day job looks like at WPP Media:

1. Executive Support & Calendar Management

• Maintain and proactively manage the CEOs complex calendar including meetings appointments and travel arrangements.
• Prioritize engagements and optimize CEOs time to align with business priorities.
• Prepare briefing materials agendas and background documents for all meetings.

2. Communication & Correspondence

• Screen prioritize and respond to CEOs email and communications on their behalf when appropriate.
• Draft letters emails reports and presentations with accuracy and professionalism.
• Facilitate clear and timely communication between CEO and stakeholders.

3. Meeting Coordination & Follow-Up

• Organize executive meetings including logistics materials and minutes.
• Ensure action items are tracked and followed up with relevant teams.
• Attend internal/external meetings to capture key decisions and deliverables.

4. Travel & Logistics

• Plan and coordinate domestic and international travel itineraries visas accommodation and transport.
• Prepare detailed travel briefs expense claims and itineraries.

5. Confidentiality & Information Management

• Handle sensitive information with discretion and strict confidentiality.
• Maintain organized records for legal strategic and operational documentation.

6. Representation & Stakeholder Engagement

• Serve as a liaison between CEO and senior leadership clients partners and internal teams.
• Represent the CEOs office professionally and appropriately in all interactions.

7. Special Projects & Initiatives

• Lead or support special projects cross-functional initiatives and strategic deliverables as assigned by the CEO.
• Facilitate coordination with functional heads and project stakeholders.

What youll bring:

• Exceptional verbal and written communication skills.
• Superior organizational and time-management abilities.
• Advanced proficiency in calendar management Microsoft Office Suite (Excel Outlook PowerPoint Word) and virtual meeting tools.
• Strong interpersonal skills with the ability to interface across all levels of staff and external partners.
• Strategic thinking with high emotional intelligence and discretion.
• Ability to anticipate needs solve problems independently and work under pressure.

Qualifications & Skills

Education

• Bachelors degree in business administration communications or related field (Masters preferred but not required).

Experience

• 3 years of executive support or senior administrative experience preferably supporting C-suite executives in a corporate or media/advertising environment.

Life at WPP Media & Benefits

Our passion for shaping the next era of media includes investing in our employees to help them do their best work and were just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media & WPP networks to pursue their passions grow their networks and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins sharing thought leadership and celebrating holidays and milestone events. Our benefits include competitive medical vision and dental insurance significant paid time off employee wellbeing facilities and employee mental health awareness days.

WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

We believe the best work happens when were together fostering creativity collaboration and connection. Thats why weve adopted a hybrid approach with teams in the office around four days a week. If you require accommodation or flexibility please discuss this with the hiring team during the interview process.

About Pakistan

WPP Media Pakistan is the leading global media investment management operation in Pakistan. We see major growth coming on Digital platforms with internet penetration growing to 87 million broadband users and 85 million 3G/4G subscribers. Social media platforms have also grown substantially in Pakistan where Facebook stands at 34 million subscribers and Tik Tok has replaced Instagram to become the second most penetrated social platform. While the digitalization of the market is happening at a fast pace it has also opened opportunities for specializations like e-commerce Digital Content Video Planning solutions Technology and Data & Analytics in Pakistan.

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