Executive Assistant

Location: Palo Alto CA ONSITE

About Summit:

Summit Therapeutics Inc. is a biopharmaceutical oncology company with a mission focused on improving quality of life increasing potential duration of life and resolving serious unmet medical needs. At Summit we believe in building a team of world class professionals who are passionate about this mission and it is our people who drive this mission to reality. Summits core values include integrity passion for excellence purposeful urgency collaboration and our commitment to people. Our employees are truly the heart and soul of our culture and they are invaluable in shaping our journey toward excellence.

Summits team is inspired to touch and help change lives through Summits clinical studies in the field of oncology. Summit has multiple global Phase 3 clinical studies including:

Non-small Cell Lung Cancer (NSCLC)

• HARMONi: Phase 3 clinical study which was intended to evaluate ivonescimab combined with chemotherapy compared to placebo plus chemotherapy in patients with EGFR-mutated locally advanced or metastatic non-squamous NSCLC who were previously treated with a 3rd generation EGFR TKI.
• HARMONi-3: Phase 3 clinical study which is intended to evaluate ivonescimab combined with chemotherapy compared to pembrolizumab combined with chemotherapy in patients with first-line metastatic NSCLC.
• HARMONi-7: Phase 3 clinical study which is intended to evaluate ivonescimab monotherapy compared to pembrolizumab monotherapy in patients with first-line metastatic NSCLC.

Colorectal Cancer (CRC)

• HARMONi-GI3: Phase 3 clinical study intended to evaluate ivonescimab in combination with chemotherapy compared with bevacizumab plus chemotherapy.

Ivonescimab is an investigational therapy not presently approved by any regulatory authority other than Chinas National Medical Products Administration (NMPA). Summit is headquartered in Miami Florida and has additional offices in California New Jersey the UK and Ireland.

Overview of Role:

We are looking for a capable and dynamic Executive Assistant to provide full-service support to our R&D/Medical C-Suite Executives & their teams. Reporting to the Sr. Manager of Executive Administration you will manage day-to-day administrative tasks and work closely with other team members to manage all internal and external activities for your team of executives. To be successful in this role you must be extremely flexible and able to multitask across many different arenas while maintaining a positive proactive approach to all tasks at hand.

Role and Responsibilities:

• Provide high level support to the Chief Regulatory Quality & PV Officer and Chief Biometrics Officer and their teams through meeting management project management and preparation of meeting materials:
  • Be the point person who oversees all activities across businesses functions
  • Easily navigate between time zones to coordinate schedules between several US states and international attendees
  • Manage content and flow of information to the executive teams at Summit
• Strategically manage complex calendars & schedule appointments:
  • Organize in-person virtual and hybrid meetings among Summit team members key external stakeholders including regulatory agencies physicians and scientific experts
  • Flag priorities and bring urgent documents to the attention of the right team members for review and facilitate timely execution
  • Partner with Summit team members and external staff to facilitate daily schedules
  • Coordinate tech set up and proactively ensure Executive is prepared ahead of meetings for seamless participation while ensuring all materials are at hand
• Performing additional administrative tasks including coordinating domestic and international travel expense reconciliation and planning offsite meetings etc.:
  • Coordinate all domestic and international travel arrangements flights cars hotel visas etc. and be able to clearly communicate Itineraries with the Executive
  • Process travel and meeting expenses for reimbursement in a timely manner
  • Be on call when exec is traveling proactively coordinating flights and ground transportation
  • Anticipate and communicate when changes arise while managing solutions and setting expectations in a timely manner
• Proactively anticipate the needs of the Executives and their team members and help them stay focused on their projects by resolving operational and administrative issues before they arise:
  • Develop effective communication and working relationships with all business team members to best understand what is in the pipeline and anticipate upcoming matters that will involve executives attention
• Execute special projects as business needs arise:
  • Ability to anticipate needs think proactively and prioritize effectively
  • Ability to jump in and problem-solve and work independently with minimal direction and ambiguity
  • Discretion and confidentiality on all matters are of the upmost importance. It is important that the Executives EA can be trusted to navigate all aspects and relations of the Executives world with appropriate decorum for every audience they interact with
  • Partner with other Executive Admins in all offices to help facilitate events and daily business activities throughout the office
  • Serve as back-up when others are on PTO
• All other duties as assigned.

Experience Education and Specialized Knowledge and Skills:

• Bachelors degree or equivalent years of experience
• Minimum of 7 years of experience working as an Executive Assistant supporting VP or C-level executives in biotech pharma or life sciences strongly preferred; experience supporting executives in Regulatory Quality PV Biometrics Clinical or R&D functions is a strong plus
• Excellent verbal and written communication skills as this person will be creating correspondence to internal and external teams. Ability to articulate complex ideas in an easily understandable way
• Demonstrated successful experience in a fast-paced and ever-changing environment is required
• Strong organizational problem-solving and follow-up skills Ability to prioritize conflicting demands.
• Experience with Project Management or ownership and execution of high-level programs is a plus.
• Track record of critical decision making and ability to act with discretion and maintain confidentiality
• Highly tech-savvy:
  • iOS MS Office Google Workspace Concur Adobe SharePoint etc.
  • Able to troubleshoot both in-person and remotely
• Critical thinking problem solving and ability to work independently
• Must be able to effectively multi-task and manage time-sensitive and highly confidential documents

The pay range for this role is $135000-$145000 annually. Actual compensation packages are based on several factors that are unique to each candidate including but not limited to skill set depth of experience certifications and specific work location. This may be different in other locations due to differences in the cost of labor. The total compensation package for this position may also include bonus stock benefits and/or other applicable variable compensation.

Summit does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact Summits Talent Acquisition team at to obtain prior written authorization before referring any candidates to Summit.