Facilities Coordinator
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Why Youll Love Working With Us
Some of the key benefits for the position and employment at Programmed include:
- Competitive compensation: Receive an attractive base salary aligned with your experience.
- Exclusive employee perks: Access discounts and benefits with over 600 retailers including Coles Woolworths BWS Dan Murphys The Good Guys JB Hi-Fi BCF SuperCheap Auto and many more!
- Salary sacrifice benefits: Take advantage of novated vehicle leasing purchased leave and other financial perks.
- Your well-being our priority: Strong safety culture generous paid parental leave and access to our Employee Assistance Program including tailored well-being initiatives designed to support your personal and family needs.
About the Opportunity
Programmeds Facility Management team is seeking an organised proactive and detaildriven Facilities Coordinator to support our Urban Utilities Operations Contract. This is a fantastic opportunity to join a highperforming team responsible for the timely and accurate processing of contract documentation - including invoices credit notes reporting and maintaining highquality contract data across our business systems.
Beyond daytoday tasks youll help drive operational accuracy support continuous improvement and uphold strong relationships with internal teams contractors and clients.
This 12month fulltime maternity leave contract based in our Spring Hill Brisbane office offers a flexible hybrid working arrangement where youll join a closeknit supportive team dedicated to delivering highquality service and operational excellence.
Key Responsibilities
- Manage work orders endtoend including data processing invoicing filing and preparation of contract documentation
- Navigate and action tasks across multiple client and internal CMMS platforms (Ellipse Click eForms Maximo Touchstone)
- Develop monitor and adhere to planned maintenance scheduling
- Provide highquality administrative and clerical support to the contract team
- Monitor KPI performance and support reporting requirements
- Manage invoice and claim processes in line with contract requirements
- Produce reports and liaise with internal branches to resolve contract job issues
- Undertake month end financial duties in accordance with PFM standards
- Assist the Contract Manager and Operations Manager with data analysis reporting and general contract administration
About You
Ideally youll bring previous experience in the Facilities Management (FM) space giving you a solid grounding in coordinating contractors managing workflows and supporting service delivery. Youre a motivated and servicefocused professional who thrives in a fastpaced environment. With strong administration experience and keen attention to detail youre confident managing highvolume workflows and building strong relationships with colleagues contractors and clients alike.
You will also bring:
- Experience in a similar administrative or contract support role ideally in a service facilities utilities or operational environment
- Strong capability in data entry workflow coordination and client/contractor engagement
- A proactive cando approach and commitment to delivering highquality outcomes
- A strong customer service focus and the ability to collaborate effectively across multiple stakeholders
- A strong customer focus and an ability to build strong customer relationships
- Excellent written and verbal communication skills
- Experience with Maximo MASV8/V9 or other CMMS platforms (highly desirable)
- Intermediate to advanced Microsoft Office skills
- Qualifications in Accounting Business Property Systems or Scheduling (desirable but not essential)
About Us
Programmed is a leading provider of operations and maintenance services across all industry sectors including education health infrastructure manufacturing transport and mining in Australia and New Zealand.
Our Facility Management business unit partners with our valued clients to deliver a comprehensive range of facilities management from small repair work to managing large-scale facilities and infrastructure networks.
We encourage career development support flexibility and care about your personal wellbeing and safety. Join the Programmed team today.
Work With Us
Submit your application today and join us on our mission to build outstanding people strong customers and great communities.
Our Commitment
Programmed and PERSOL supports a workplace culture of zero harm and encourages this in all that we do.
Programmed and PERSOL strives for diversity inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures gender age sexual orientation or abilities to apply.
To learn more about working with Programmed and PERSOL we encourage you to visit our website.
Required Experience:
IC
Key Skills
- Microsoft Office
- Customer Service
- Organizational skills
- Microsoft Outlook
- Facilities Management
- CMMS
- OSHA
- Maintenance
- Filing
- Administrative Experience
- Property Management
- Contracts
