Gift Administrator

COVID 19 On-Campus Requirements

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.

About Queens University

Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

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Applicant Guidance & Information

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Disclaimer: As part of the application process at Queens University our recruitment system uses Artificial Intelligence (AI) as defined under the Ontario Employment Standards Act to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.

Job Summary

Reporting to the Director Finance & Gift Services the Gift Administrator is responsible for providing administrative and strategic support in the planning execution and evaluation of the Universitys Pledge and Gift Management and Renewal programs. Duties include liaising with Office of Advancement staff and the broader university community to formulate and implement strategies compatible with a very diverse fundraising environment. The incumbent provides expertise and oversight in the use of tools for recording tracking analyzing reporting and monitoring pledge management and renewal programs including managing records for all pledge commitments to the University and donations to the US Foundation; overseeing the quality of data as contained within the pledge and gift module of the Advance database; executing and evaluating the process by which pledges are brought forward for renewal. This position responds to inquiries related to gifts pledges and modifications within the database and acts as front-line resource. This position coordinates the day-to-day operational aspects of pledge and renewal programs performs analysis journal entries and makes recommendations for improvement.

This position records tracks monitors and reports long-term gift commitments including donations to the US Foundation. This position coordinates the day-to-day operational aspects of pledge and renewal programs performs analysis and makes recommendations for improvement. This position also prepares summaries and reports for the Universitys consolidated financial statements.

Job Description

What you will do
Records tracks monitors and reports long-term gift commitments using the database including donations to the US Foundation.
Coordinates the day-to-day operational aspects of pledge and renewal programs performs analysis and makes recommendations for improvement.
Writes formal communications in support of regular maintenance follow-up and renewal of pledge commitments.
Prepares pledge status reports cash projections and pledge status aging/overdue reports on a monthly quarterly and annual basis.
Prepares summaries for the universitys consolidated financial statements.
Monitors data integrity conducts integrity checks and adjusts processes according to defined schedules or as required.
Provides information and guidance on pledge policies with respect to gift acceptance and system abilities.
Performs accounting and general bookkeeping activities including monitoring and reconciling accounts preparing expense reimbursements and completing journal entries.
Other duties as required in support of the department and/or unit.

Required Education
Three-year Community College Diploma or Three-Year Bachelor Degree or equivalent.
oin business administration preferred.
oin accounting preferred.

Required Experience
More than 3 years and up to and including 5 years of experience.
oExperience in financial services practices considered an asset (e.g. maintaining accounting records etc.).
oExperience in client and/or customer experience functions considered an asset.
oExperience in program analysis and reporting considered an asset.
Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements
Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
Provide consultation and advice on non-straightforward and/or complex issues.
Interaction with others typically requires interpersonal skills and the ability to understand and influence.
Adapt messages to meet the needs of the intended audience.
Build relationships trust and credibility.
Manage own work and may train and review the work of casual employees work study students and/or volunteers to see commitments through to completion.
Contribute to setting work priorities and direction supporting the team in achieving goals and objectives.
Participate in project team meetings and develop individual project plans.
Lead procedural or technological change within a unit.
Identify new problems and seek information and input to fully understand the cause of problems.
Identify opportunities to improve the effectiveness and efficiency of work processes.
Draw logical conclusions and provides opinions and recommendations.
Research equity diversity accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.
Commitment to principles of equity diversity accessibility inclusion Indigenization and human rights for equity deserving groups.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is strongly committed to employment equity diversity and inclusion in the workplace and encourages applications from Black racialized persons Indigenous people women persons with disabilities and 2SLGBTQI accordance with Canadian Immigration requirements priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .