Accounts Payable Specialist Senior Tax and Compliance

About Us:

VOALA
Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need strengthening families and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs Upward Bound college prep programs veterans services homeless shelters low-income housing program as well as drug and alcohol rehabilitation. Learn more at .

PAY RATE:$30.57- $32.18Per Hour

BENEFITS:VOALA offers competitive medical dental vision and retirement benefits.

CORPORATE ADMINISTRATION

Serving those who serve others Supporting over 120 social service programs with responsive administrative Accounts Payable team (AP)is responsible forthetimelyvalidation and payment for goods and services team works in close coordination with the Accounting Staff and thestaffsof thenumerousprograms supported.

JOB SUMMARY AND PURPOSE

A share position betweenthe Accounts PayableDepartment and theSenior PropertyManager. TheAccounts Payable SpecialistSenior Tax and CompliancehandlescomplexvendoraccountsandassiststheProperty Service Managerin reviewingsubmittingand following up with VOALA property addition to working with the AP department inresolvingvendor issues to performtimelyprocessing ofinvoices for with program personnel and vendors to reconcile probleminvoicesthe AP Specialist Seniorsupports the efforts of junior AP staff.

DUTIES AND RESPONSIBILITIES

The Accounts Payable Specialist Senior Tax and Compliance:

• Monitor and respond to funder governmental and regulatory agencies regarding tax and compliance issues including payroll property and non-property related issues.
• Coordinate between VOALA Legal Accounting and property staff regarding monthly rent payment and various property issues.
• Complete and file Welfare exemptions forms for VOALA leases and owned properties
• Follow up and resolve all correspondence related to and ensuring properties are in compliance accordingly
• Ensures all municipal county state and federal tax payments are processed.
• Codes invoices and matches to receiving documents and purchase orders
  • Reviews documents for accuracy; maintains related files
  • Prepares documents and enters data in to computer system
  • Prepares and processes weekly payments via checks credit cards ACH as directed; ensures timely payment to vendors
• Effectively manages assigned vendor accounts
  • Meets deadlines for available credits timely processes and posts current invoices avoids past due payment through diligent efforts
  • Coordinates with program personnel and vendors to reconcile discrepancies on purchases and payable documents
• Assists in adjusting journal entry input; backs up Accounts Receivable functions
• Assists in the training of new accounting personnel to VOALA accounting practices and procedures providing hands on assistance to the team:
  • Handles Complex accounts
  • resolves Vendor problems
  • performs special assignments
• Other duties as required to meet department mission as Directed by Senior Property Manger

ESSENTIAL DUTIES:

• File all approperate Welfare forms on a timely manner follow up with any additional necessary documents to update and maintain exemption stutus for all properties. Maintaining records and keeping communication with various departments. Travel to Assessors office/properties when necessary
• Work with various departments to ensure rent utilities and any other charges are paid according to lease agreement.
• Monitors and processes all tax-related entries
• Assists in adjusting journal entry input; backs up Accounts Receivable functions
• Assists in the training of new accounting personnel to VOALA accounting practices and procedures
• Handles Complex accounts resolves Vendor problems performs special assignments
• Other duties as required and may be subject to change
  

Qualifications

REQUIREMENTS:

• Must be able to pass a fingerprint clearance background check including criminal history personal references employment and education verifications

EDUCATION:

• High school diploma (or GED/High School Equivalence Certificate)

EXPERIENCE:

• 5 years of AP Experience

  OR Bachelors Degree in Finance/Accounting or related field and 2 years of related experience

PREFERRED QUALIFICATIONS:

• Accounting Degree AA or BA

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected Veteran Status or any other characteristic protected by applicable federal state or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you including terminating your employment