Assistant Vice President, Internal Audit Data Analytics Reporting & Project Coordinator 12 months FTC

Do you want your voice heard and your actions to count

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG) one of the worlds leading financial groups. Across the globe were 150000 colleagues striving to make a difference for every client organization and community we serve. We stand for our values building long-term relationships serving society and fostering shared and sustainable growth for a better world.

With a vision to be the worlds most trusted financial group its part of our culture to put people first listen to new and diverse ideas and collaborate toward greater innovation speed and agility. This means investing in talent technologies and tools that empower you to own your career.

Join MUFG where being inspired is expected and making a meaningful impact is rewarded.

The AVP Data Analytics Reporting & Project Coordinator (12 month FTC) will support the Internal Audit (IA) Data Analytics function across EMEA while helping coordinate Data Analytics activities globally including collaboration with Head Office APAC the Americas and EMEA. This coordinatorlevel role combines 50% Management Information (MI) & Reporting with 50% Project Coordination & Business Management Support contributing to MUFG Internal Audits global efforts to embed data analytics into audit processes and enhance audit execution through innovation and AI. The role requires strong organisational discipline reporting capability and the ability to coordinate effectively across regions within a globally dispersed environment with limited shared tooling.

The successful candidate will help drive operational efficiency for the EMEA Data Analytics team support the production of MI for auditors and IA management in EMEA and facilitate communication and coordination across the global IA data analytics initiatives. The project coordinator will also produce reporting and updates for global audit management supporting the IA Global Head of Data Analytics in steering and communicating the global DA programme.

Reporting Line

Reporting to: EMEA Audit Director Global Head of Data Analytics Internal Audit

Key Responsibilities

(50%) Global & EMEA Data Analytics Project Coordination

Globally for Internal Audit

• Coordinate communication across the global IA Data Analytics community ensuring alignment between EMEA Head Office APAC and the Americas including followups and scheduling.
• Support crossregional working groups forums and collaboration initiatives maintaining strong information flow and shared awareness of Data Analytics activities.
• Engage with stakeholders across regions time zones and disciplines to facilitate smooth coordination in an environment with limited shared tools and platforms.
• Maintain simple agile tools or trackers (e.g. Excel Planner lightweight Jira boards when available) to support transparency and workflow organisation.
• Maintain global project trackers action logs and documentation ensuring accuracy clarity and consistent updates across all regions.
• Prepare highquality status updates progress summaries and briefing materials for IA leadership. This includes gathering inputs from all regions to produce:
  • Regular summaries for the Group Audit Executive Global Chief Auditor and Regional Chief Auditors including materials for global meetings.
  • Data Analytics KPIs for Regional Chief Auditors Global Audit Heads and senior MDs/Directors.
• Apply lightweight agile principles (e.g. Kanban standups simple sprint tracking) to help structure and coordinate global activities

EMEA

• Coordinate the EMEA pipeline of analytics engagements including c.20 small-scale adhoc projects ensuring effective organisation prioritisation and followup across the audit support portfolio.
• Coordinate and support the work of c.10 EMEA data analysts helping to structure delivery through light agile practices such as standups sprint planning and retrospectives.
• Maintain transparency of work in progress through effective backlog management sprint updates and activity reporting.
• Produce operational reports and delivery insights using JIRA Confluence and Power BI to support daytoday management and monitoring of targets.
• Support EMEA business management activities specifically:
  • Governance and MI: Own and/or support preparation of management information KPIs/KRIs and packs for ExCo Audit Committee and risk forums; ensure accuracy and consistency of reporting.
  • Financial and resource management: Support budgeting and cost tracking; track headcount hiring contractor usage and training spend.
  • Project and change delivery: Coordinate internal audit change projects and strategic initiatives
  • Stakeholder coordination: Manage agendas materials for key governance meetings (eg ExCo and OpCo). Ensure timely follow up of actions.
  • Communications: Draft and coordinate internal communications for the function (town halls newsletters announcements).

(50%) EMEA Internal Audit Function Management Information & Reporting

• Produce accurate timely recurring and adhoc management reports for IA stakeholders across EMEA and globally.
• Build update and optimise dashboards using Power BI or Tableau ensuring they remain relevant and userfriendly.
• Collect validate and structure data from multiple sources to support MI cycles and reporting workflows.
• Draft clear concise written commentary to accompany MI outputs supporting seniorlevel briefings and decisionmaking.
• Contribute to the standardisation automation and continuous improvement of reporting formats and processes across initiatives.
• Document dashboard requirements produce user guides and ensure materials are clear and easy to follow.
• Provide training and guidance to colleagues on how to use and interpret the dashboards and MI tools developed.
• Apply strong data management principles.

Job Requirements

Education

• Degree in data analytics business management operations project coordination or similar fields is desirable.
• Certifications in basic project or agile disciplines are a plus (CAPM Scrum Fundamentals PRINCE2 Foundation etc.) but not required.

Skills & Experience

Required

• Proficiency in Power BI (preferred) or Tableau.
• Experience in Financial Services preferably in audit risk compliance functions or consultants experience working with FS clients.
• Strong Excel skills including data manipulation and validation.
• Experience working across multiple regions/time zones.
• Strong organisational skills with experience maintaining trackers and reporting cycles.
• Excellent written communication skills for management reporting.
• Ability to collaborate with technical and non-technical stakeholders.
• Comfortable operating in a partially manual environment with region specific tooling.
• Exposure to or interest in Agile practices at a coordination level.
• Experience in data analytics audit business management PMO or operational support in financial services.
• Coordinating small pieces of work with multiple stakeholders
• Dealing with senior stakeholders and managing competing priorities.
• Preparation of Governance material and project coordination.

Desirable

• Working proficiency with JIRA and Confluence.
• Working proficiency with python or other programming language to extract or validate data.
• Knowledge of Power Automate and Power Apps.
• Working proficiency with Microsoft Copilot.

Personal Development & Function Goals

• Uphold high standards of performance and behaviour while respecting diverse working styles.
• Participate in MUFG initiatives that promote equity inclusion and belonging.
• Embrace flexible hybrid working practices.
• Uphold MUFG values: Inclusion & Diversity Speak Up Listen Up and Own & Execute.
• Build trust by being open to feedback and supporting peers.

Performance and Duties

The role holder will be assessed under their employing entitys performance framework with input from the dual hatting entity as appropriate. As duties evolve the job description will be reviewed and updated in consultation with the role holder. They will also perform other duties aligned with the roles scope spirit and purpose as requested by their line manager or Department Head.

Managing Conflicts of Interest/Dual Hat Status

The role holder will have responsibilities for both MUFG Bank and MUFG Securities EMEA plc. The role holder will be required to perform their duties and responsibilities on an entity neutral basis without favor. The role holder is required to follow regulatory requirements applicable to ensure each business is appropriately supported and to maintain the legal entity integrity of each of MUFG Bank and MUS.

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued respected and their opinions count. We support the principles of equality diversity and inclusion in recruitment and employment and oppose all forms of discrimination on the grounds of age sex gender sexual orientation disability pregnancy and maternity race gender reassignment religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.