Office Manager

Warsaw - Poland

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Do you want to shape how a fast-growing company attracts supports and retains great people

Do you enjoy owning processes end-to-end and making independent decisions

Are you comfortable bringing structure and clarity to ambiguous situations

Do you care about employee experience from the office environment to daily perks and how the company is perceived by employees and visitors

Are you looking for a role with real ownership and direct impact on how the company operates and scales

If your answers are mostly yes then you should keep reading.

At Nomagic were on a mission to teach robots the real world. Were now looking for an Office Manager to support and shape our Warsaw office strategy as we continue to this role you will have a direct impact on how people feel at work every day from the office space and tools they use to the way our workplace supports focus collaboration and wellbeing. As Office Manager you will play a key role in shaping our office operations employee experience and the impression we leave on everyone who walks through our doors. Were looking for someone with strong communication skills a proactive can-do attitude and the ability to balance strategic thinking with hands-on execution.

Offer essentials:

Broad range of tasks: combining weekly operations strategy with long-term initiatives
Possibility to work remotely occasionally
Great and bright office with snacks and company-paid lunch every Thursday
International English-speaking workplace
Supportive collaborative teams that want to make a real impact
Real influence on company-wide people initiatives

Here is why we love this job ourselves and hope you will enjoy it too:

First of all were a team of very friendly people!
We combine world-class research with top-notch engineering and apply it to solve real problems
Theres always a chance to learn something new - in the technology and business side of things
Were very open to ideas for improvements in our work
We operate in an exciting growing market with a lot of opportunities
Were still pretty small so everyone has a direct impact on the final result

What are the things you can expect to do:

Own and continuously improve office operations and processes to support a smooth productive and positive employee experience
Work closely with team leads and engineers to plan and deliver people initiatives including company events celebrations and integration activities
Support employees with day-to-day office needs and ensure a smooth onboarding experience for new hires
Balance efficient office operations with a great employee experience keeping processes simple and practical
Act as the main point of contact for all office-related topics driving decisions and guiding teams on best practices
Manage long-term suppliers and vendors ensuring high-quality and timely delivery of services (cleaning maintenance deliveries etc.)
Take ownership in unclear situations proactively finding solutions and escalating when needed
Use data feedback and insights to inform decisions and drive improvements in office initiatives
Stay organized and data-driven while managing multiple priorities under time pressure

What skills wed like you to have:

Excellent English both written and spoken fluent Polish is required
Reliable consistent and genuinely people-focused
Proactive and energetic with the ability to work independently and take full ownership
Strong problem-solving skills with a focus on speed and quality able to make decisions and prioritize in a fast-paced environment
A people-oriented mindset with a clear understanding of how the office environment affects employee wellbeing and performance
Proven experience in an Office Manager Operations or similar role with a track record of owning initiatives and delivering measurable improvements

What should you expect once you apply

30-minute call with the Recruiter
45-minute call with Hiring Manager interview
Homework assignment and 30-minute call to present
Final half-day onsite interview
Important: expect detailed feedback regardless of our decision

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

Do you want to shape how a fast-growing company attracts supports and retains great peopleDo you enjoy owning processes end-to-end and making independent decisionsAre you comfortable bringing structure and clarity to ambiguous situationsDo you care about employee experience from the office environme...

Do you want to shape how a fast-growing company attracts supports and retains great people

Do you enjoy owning processes end-to-end and making independent decisions

Are you comfortable bringing structure and clarity to ambiguous situations

Do you care about employee experience from the office environment to daily perks and how the company is perceived by employees and visitors

Are you looking for a role with real ownership and direct impact on how the company operates and scales

If your answers are mostly yes then you should keep reading.

Offer essentials:

Broad range of tasks: combining weekly operations strategy with long-term initiatives
Possibility to work remotely occasionally
Great and bright office with snacks and company-paid lunch every Thursday
International English-speaking workplace
Supportive collaborative teams that want to make a real impact
Real influence on company-wide people initiatives

Here is why we love this job ourselves and hope you will enjoy it too:

First of all were a team of very friendly people!
We combine world-class research with top-notch engineering and apply it to solve real problems
Theres always a chance to learn something new - in the technology and business side of things
Were very open to ideas for improvements in our work
We operate in an exciting growing market with a lot of opportunities
Were still pretty small so everyone has a direct impact on the final result

What are the things you can expect to do:

Own and continuously improve office operations and processes to support a smooth productive and positive employee experience
Work closely with team leads and engineers to plan and deliver people initiatives including company events celebrations and integration activities
Support employees with day-to-day office needs and ensure a smooth onboarding experience for new hires
Balance efficient office operations with a great employee experience keeping processes simple and practical
Act as the main point of contact for all office-related topics driving decisions and guiding teams on best practices
Manage long-term suppliers and vendors ensuring high-quality and timely delivery of services (cleaning maintenance deliveries etc.)
Take ownership in unclear situations proactively finding solutions and escalating when needed
Use data feedback and insights to inform decisions and drive improvements in office initiatives
Stay organized and data-driven while managing multiple priorities under time pressure

What skills wed like you to have:

Excellent English both written and spoken fluent Polish is required
Reliable consistent and genuinely people-focused
Proactive and energetic with the ability to work independently and take full ownership
Strong problem-solving skills with a focus on speed and quality able to make decisions and prioritize in a fast-paced environment
A people-oriented mindset with a clear understanding of how the office environment affects employee wellbeing and performance
Proven experience in an Office Manager Operations or similar role with a track record of owning initiatives and delivering measurable improvements

What should you expect once you apply

30-minute call with the Recruiter
45-minute call with Hiring Manager interview
Homework assignment and 30-minute call to present
Final half-day onsite interview
Important: expect detailed feedback regardless of our decision

Required Experience:

Key Skills

Office Manager Experience
Microsoft Office
Management Experience
QuickBooks
Accounting
Office Experience
Dental Office Experience
Payroll
Administrative Experience
Eaglesoft
Human Resources
Bookkeeping

Apply Now

About Company

Nomagic

scroll Keep your warehouse always ON ON Intelligent Robotics for Item Handling Are you wondering how picking robots could fit your AutoStore™? Watch Video to see an example Partners who take end-to-end responsibility for item handling Nomagic provides services based on Intelligent Rob ... View more

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Office Manager

Warsaw - Poland

Job Summary

Offer essentials:

Here is why we love this job ourselves and hope you will enjoy it too:

What are the things you can expect to do:

What skills wed like you to have:

What should you expect once you apply

Offer essentials:

Here is why we love this job ourselves and hope you will enjoy it too:

What are the things you can expect to do:

What skills wed like you to have:

What should you expect once you apply

Key Skills

About Company

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