Executive Assistant – Real Estate Operations & Transactions

We are seeking a full-time professional proactive and highly organized Executive Assistant to support a busy high-performing faith-based real estate team. This position works closely with the Employing Broker/Owner and is responsible for supporting both executive priorities and the daily execution of the business.

This role goes far beyond traditional administrative support. The ideal candidate has hands-on real estate experience and is confident managing contracts transactions timelines client communication office operations and event coordination. You will be trusted with sensitive information fast-moving deadlines and high-touch client interactions from contract to close.

• Maintain the CRM and transaction management systems ensuring all client and deal data is accurate and up to date
• Manage client gifting initiatives including closing gifts milestone gifts and client appreciation programs
• Maintain gifting and event calendars to ensure timely and consistent client touchpoints
• Coordinate client appreciation events educational events team events and community-facing events
• Manage priorities with a strong understanding of real estate deadlines
• Screen prioritize and communicate time-sensitive information related to active transactions
• Prepare review and manage real estate contracts amendments disclosures and addenda
• Track all contract deadlines contingency dates inspection periods and closing timelines
• Coordinate with title escrow lenders inspectors appraisers and cooperating agents to ensure smooth transactions
• Maintain accurate and compliant transaction files in accordance with brokerage and state regulations
• Assist with contract execution document compliance and post-closing file organization
• Create document and improve Standard Operating Procedures (SOPs) related to transactions client care and internal workflows
• Manage national agent referrals and referral documentation
• Show properties on occasion as needed
• Support special projects events and business initiatives as assigned
• Other duties as assigned

• Bachelors Degree Associate Degree or equivalent professional experience
• Proven experience working in real estate as a Transaction Coordinator Executive Assistant in real estate Licensed Assistant or similar role
• Strong working knowledge of real estate contracts timelines and compliance requirements
• Ability to manage multiple assignments with accuracy and urgency
• Excellent written and verbal communication skills with clients and professionals
• Highly organized detail-oriented and deadline-driven
• Comfortable working in fast-paced high-accountability environments
• Technically proficient with Google Workspace / Microsoft Office CRM systems
• Demonstrates discretion professionalism and confidentiality at all times
• Real estate license is a plus

Required Experience:

IC