Executive Assistant

Baltimore, MD - USA

Monthly Salary: Not Disclosed

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

PLEASE NOTE:

It is a 100% onsite position in Baltimore MD.
Shift/Schedule: Onsite; 8AM -4:30PM Flexibility on start time if preferred by contractor (7AM-9AM start)
Interview: Virtual
Conversion: Yes temp to perm

JOB RESPONSIBILITES:

Triage and manage information flow and priorities on behalf of the executive. Flag important action items and timelines to facilitate decision-making.
Remains abreast of the executives current priorities and coordinates their schedule accordingly. Schedules and arranges meetings appointments and travel arrangements. Briefs executive on pertinent agenda items and records meeting minutes. Tracks and follows-up on action items.
Independently creates and/or compiles materials for key meetings and discussions. Develops briefings agendas talking points slide decks announcements and correspondence.
Manage and facilitate the workflow for the executive.
Manage meetings and event logistics including: selecting the location and menus working with leaders to establish the agenda determining participants and creating and tracking the budget. Also secures contracts equipment invitations attendance rosters and other materials/support items.
Manages special projects and assignments by creating project plans tracking deliverables proactively identifying and flagging at-risk tasks and carrying out background research on emerging issues. Identifies areas that require executives immediate attention and recommends solutions.
Accompanies the executive and participates in meetings with internal and external stakeholders providing updates and feedback on area projects and initiatives. Make decisions on operational issues within the authorized scope.
Partners with team members on projects and tasks. Serves as back-up to an assigned partner and other team members when they are out of the office.
Coordinate and implement special events in conjunction with the C-suite Support Team.
Perform all other duties as assigned.

Requirements

JOB REQUIREMENTS:

A bachelors degree is required along with 2 years of administrative experience in a business professional government or healthcare environment
An associates degree is required in addition to 4 years of administrative experience in a finance business professional government or healthcare environment.
Someone who is energetic autonomous and confident in their abilities
Comfortability with engaging with Executive/C-Suite leadership is a MUST
Its a BIG plus for this candidate to understand government legislation and regulation in a healthcare setting.
Self starter
PC literate with advanced proficiency in Microsoft Office Suite and Internet.
Excellent typing and data entry skills are required.
Highly effective verbal written and interpersonal skills to communicate effectively with medical staff colleagues patients and/or visitors to establish working relationships that foster quality customer service.
Excellent filing and organization ability to prioritize own work and that of others.
Ability to maintain confidentiality work under pressure handle multiple tasks and meet related deadlines.
Demonstrated ability to problem-solve a wide variety of complex issues.
Ability to establish and maintain courteous and effective relationships and demonstrate sensitivity and awareness of customer needs.

MANDATORY REQUIREMENTS:

Current or prior experience supporting CFOs VPs of Finance Controllers or finance teams.
Has experience and is comfortable with financial terminology and confidentiality.
At least an Associates degree or higher.
Has managed calendars around budget cycles board meetings and audits.
Experience preparing or formatting financial reports decks or spreadsheets.
Is familiar and has experience with expense management POs invoices and vendor coordination.
Has strong Excel skills (more than basic).

PREFFERED REQUIREMENTS:

Familiarity with medical terminology is preferred.
A bachelors degree is required along with 2 years of administrative experience in a business professional government or healthcare environment
Familiarity with medical terminology is preferred.

Required Skills:

A bachelors degree is required along with 2 years of administrative experience in a business professional government or healthcare environment An associates degree is required in addition to 4 years of administrative experience in a finance business professional government or healthcare environment. Someone who is energetic autonomous and confident in their abilities Comfortability with engaging with Executive/C-Suite leadership is a MUST Its a BIG plus for this candidate to understand government legislation and regulation in a healthcare setting. Self starter PC literate with advanced proficiency in Microsoft Office Suite and Internet. Excellent typing and data entry skills are required. Highly effective verbal written and interpersonal skills to communicate effectively with medical staff colleagues patients and/or visitors to establish working relationships that foster quality customer service. Excellent filing and organization ability to prioritize own work and that of others. Ability to maintain confidentiality work under pressure handle multiple tasks and meet related deadlines. Demonstrated ability to problem-solve a wide variety of complex issues. Ability to establish and maintain courteous and effective relationships and demonstrate sensitivity and awareness of customer needs.

Required Education:

PLEASE NOTE:It is a 100% onsite position in Baltimore MD.Shift/Schedule: Onsite; 8AM -4:30PM Flexibility on start time if preferred by contractor (7AM-9AM start)Interview: VirtualConversion: Yes temp to permJOB RESPONSIBILITES:Triage and manage information flow and priorities on behalf of the execut...