Administrative Manager 13, Isd (Division Manager, Capital Projects)

Los Angeles, CA - USA

Yearly Salary: $ 152555 - 237254

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Position/Program Information

DEPARTMENT:Internal Services Department

FILING PERIOD:We will be accepting online applications from Tuesday February:00 a.m. (PT) Continuous. We will keep accepting applications until the position is filled. The application window may close unexpectedly once we have enough qualified candidates.

EXAM NUMBER:W1082U

SPECIAL SALARY INFORMATION DESIGNATION: Management Appraisal of Performance Plan (MAPP): This position is subject to the provisions of the Management Appraisal of Performance Plan (MAPP). Initial salary placement and subsequent salary adjustments will be made in accordance with MAPP guidelines and regulations.

TYPE OF RECRUITMENT:We welcome applications from anyone.

WITHHOLD INFORMATION:No withhold will be allowed. Required experience must be fully met at the time of filing and clearly indicated on the application.

No out-of-class experience will be accepted.

Why work for us
With more than 10 million residents Los Angeles County has the largest population of any county in the nation! As the largest employer in Southern California with more than 42 diverse departments and over 2300 different job descriptions the County offers a lifetime of opportunities and careers.

The Internal Services Department (ISD) plays a critical role in supporting all Los Angeles County departments and commissions. With an annual budget estimated at $905 million 2158 budgeted positions and more than 5120 contracted workers ISD delivers essential services that keep County operations running efficiently every day. ISD offers many different types of career opportunities that promote professional and personal growth as well as a rewarding and exciting work environmentof varying professions in facilities management information technology environmental administrative purchasing and contracting. ISDs commitment is to provide Speed Reliability and Value.

Within ISDs central role in shepherding the Countys investment in public infrastructure is its oversight and delivery of Construction & Capital Projects. As steward of the Countys most critical infrastructure portfolios ISD currently manages 171 active capital projects with a Total Project Cost Estimate of approximately $518 million spanning deferred maintenance modernization expansion and system replacement across County facilities.

The various sections that drive this operationally rigorous area include: Facility Assessment & Planning Program Controls and Project Delivery I & II which oversees project delivery from design through construction as well as jurisdictional approvals commissioning turnover and consultant and contractor management.

For more information about the outstanding benefits offered by Los Angeles County please visit us here: Opportunity:

The Department is seeking a highly accomplished capital delivery executive to serve as Division Manager Capital Projects. The Division Manager is a senior leader accountable for the planning execution financial management and performance outcomes of ISDs Capital Projects Division. Reporting to a senior executive this role requires strong executive level judgment operational vigor and the ability to drive change in a complex public-sector environment.

The ideal candidate will be able to deftly provide both strategic and operational leadership for this critical division overseeing construction project management activities from inception through closeout across multiple capital initiatives.

Please see the link to the brochure by clicking here: Job Functions

Provides executive leadership to approximately 50 internal staff and 25 contracted managers and project
professionals directing all aspects of capital planning design construction deferred maintenance and major
system replacement projects.

Oversees the full lifecycle of capital projects ensuring delivery meets County standards for cost schedule quality
safety regulatory compliance and fiscal accountability.

Leads continuous improvement in capital delivery practices including project planning estimating accuracy value
engineering design management and construction execution.

Establishes and enforces strong program controls and performance management systems with an emphasis on
schedule reliability cost predictability consultant and contractor accountability and transparent reporting.

Directs facility assessment and asset lifecycle planning activities applying industry standards (e.g. RSMeans) to
support long-term capital planning Total Cost of Ownership (TCO) analysis and data-driven investment decisions.

Oversees division budgeting forecasting billing and cash-flow management ensuring project funding availability
accurate encumbrances and timely invoice processing in accordance with County policy.

Manages the full contract lifecyclefrom scope development and procurement through administration closeout
and performance evaluationwhile promoting competitive procurement and participation by small local and
diverse businesses.

Prepares and reviews Board-related materials executive briefings and project status reports; evaluates risks and
issues and recommends corrective actions to senior leadership and the Board of Supervisors.

Builds strong working relationships with County departments oversight entities external agencies and elected
officials; regularly briefs executive leadership and Board offices.

Leads organizational change initiatives staffing strategies workload alignment and management systems
improvements to increase efficiency accountability and service value.

Acts on behalf of the senior executive in their absence.

For more information please view the classification specification: to Qualify:

(You must POSSESS and CLEARLY EXPRESS detailed years of experience performing relevant duties related to the requirement below within your online job application under the Experience area and Supplemental Questionnaire.)

Five years of project management* experience in construction functions such as the planning design or construction of large and complex** buildings or infrastructure. Three years of which must have included projectmanagement experience leading professional staff responsible for capital project***/program delivery****. This experience must include the oversight/management of a construction organizations scheduling resource management fiscal oversight and programs or portfolios.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:

Physical Class II Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending stooping or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:

*Project Management is defined as individual responsible for making major recommendations and taking actions that gave a direct and substantial effect on the agency. Organizes plans implements and controls functions and programs; develop and implement policies procedures and guidelines. Directs and supervises staff through subordinate supervises. Measures performance and ensures accountability of staff and contracted resources to ensure quality efficiency and customer service.

**Large and complex is defined as managing capital construction or renovation programs with an annual operational budget of at least $35 million.

***Leading capital projectsor program delivery in construction is defined as directing the planning design procurement and execution of large-scale construction investments. To ensure they are delivered safely on time on budget and in alignment with strategic objectives.

****Program Delivery is defined as the coordinated management and execution of multiple related projects to achieve overarching goals of each department while controlling cost schedule quality and risk.

*****Enterprise Managementis defined as the coordinated planning organization leadership and control of an organizations people processes resources and technologies to achieve strategic objectives efficiently and effectively.

******Construction organizationis defined as the structured arrangement and coordination of people roles resources and processes involved in planning executing and controlling construction projects to ensure they are completed safely on time within budget and to required quality standards.

DESIRABLE QUALIFICATIONS:

Additional credits will be given to applicants who possess the desirable qualifications as listed on the supplemental questionnaire.

Experience working for large public-sector organizations serving populations of 125000 or more; experience leading the enterprise management***** of a construction organization******.
Bachelors degree or higher in:
- Construction Management
- Engineering
- Architecture
- or a closely related field.
Professional certifications such as:
- Professional Engineer (PE)
- Certified Construction Manager (CCM)
- Project Management Professional (PMP) or
- Program Management Professional (PgMP)

If you possess the degree(s) or certification(s) mentioned above to receive recognition for this desirable please ensure a legible copy of your certification is attached to your online application at the time of filing or email to the exam analyst at within 15 calendar days of submitting your application. We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

Additional Information

Our Assessment Process:

This examination will consist of an evaluation of training and experience based on application information Desirable Qualifications and supplemental questionnaire weighted at 100%..

Candidates must achieve a passing score of 70% or higher on the examination in order to be placed on the eligible list.

Final results will be sent via the email and provided in your government job profile. Test scores cannot be given over the phone.

Eligibility Information:

You will move through the assessment process and if you pass we will place your results on an eligible list. We will then invite the highest scoring group to an interview. The list of everyone who passed is valid for twelve (12) months.

Applications will be processed on an as-received basis and those receiving a passing score will be promulgated to theeligible listaccordingly.

No person may participate in this examination more than once every twelve (12) months.

If you are a veteran you may be eligible for veterans credit which is an additional 10% of the total points added to a passing score. We will need a copy of your form DD214 to review so please include that with your application or email it to the exam analyst at as soon as possible so if you are eligible for veterans credit we can include it before the list is available.

How to Apply:

We only accept applications filed online. Applications submitted by U.S. mail fax or in person are not accepted. Apply online by clicking on the Apply green button at the top right of this posting. This website can also be used to get application status updates.

Please fill out the application completely. Provide relevant job experience including employers name and address job title beginning and ending dates number of hours worked per week and description of work performed.

We may verify information included in the application at any point during the examination and hiring process including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.

We will send notifications to the email address provided on the application so it is important that you provide a valid email address. If you choose to unsubscribe or opt out from receiving our emails it is possible to view notices by logging into and checking the profile inbox. It is every applicants responsibility to take steps to view correspondence and we will not consider claims of missing notices to be a valid reason for re-scheduling an exam part. Register the below domains as approved senders to prevent email notifications from being filtered as spam/junk mail.

New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to and following the prompts. This is to enhance the security of the online application and to prevent incorrectly entered email addresses.

Federal law requires that all employed persons have a Social Security Number so include yours when applying.

For those who do not have access to a computer or the internet we provide access to complete an application at public libraries throughout the county.

All applicants must file their application online using their own user ID and password. Using a family members or friends login information may erase a candidates original application record.

Have questions about anything listed above

Contact us:
Exam Number:W1082U
Department Contact Name: Kari Irby
Department Contact Email:
California Relay Services Phone:
ADA Coordinator Phone:
Teletype Phone: Alternate Teletype Phone:

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement:
The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information please visit: Accommodations for Applicants:
The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations please visit: Chance:
The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job and will also consider potential mitigating factors which may include but is not limited to evidence and extent of rehabilitation recency of the offense(s) and age at the time of the offense(s). If asked to provide information about conviction history any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility:
Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder:
Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles please visit our interactive Career PathFinder application at .

Veterans Credit:
Pursuant to the County Charter and County policy in all open competitive examinations (i.e. examinations open to everyone) the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran as well as the spouse of a deceased or disabled veteran who served in the Armed Forces of the United States under specific conditions.
For more information on veterans credit please visit: September 2025

Position/Program InformationDEPARTMENT:Internal Services DepartmentFILING PERIOD:We will be accepting online applications from Tuesday February:00 a.m. (PT) Continuous. We will keep accepting applications until the position is filled. The application window may close unexpectedly once we have enough...