Office Coordinator

Kansas City, KS - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Description

Copaken Brooks LLC is a full-service commercial real estate firm headquartered in Kansas City and serving the Midwest. The companys full suite of services includes investment acquisition and sales tenant representation and headquarters relocations property management asset management development owners representation and leasing (office retail medical industrial and underground). With more than 100 years of proven experience Copaken Brooks has played a major role in shaping where millions of people work shop and live.

Summary of Position:

The Office Coordinator is responsible for keeping Copaken Brooks downtown headquarters office running smoothly on a daily basis. This role oversees front desk operations office facilities supplies and amenities and serves as a primary point of contact for employees visitors tenants and vendors. As a highly visible position the Office Coordinator helps set the tone for the office by creating a professional organized and welcoming environment and by exercising discretion and professionalism in all interactions.

The Office Coordinator supports day-to-day office needs assists with onboarding logistics for new employees manages parking and building access and coordinates vendors and services as addition to office operations this role leads internal event planning and manages the Internal Events Committee budget supporting company culture and employee engagement throughout the year.

Key Responsibilities & Duties

Reception: greet visitors couriers and vendors; validate visitor parking; receive and route shipments
Phone Coverage: answer and route incoming front desk calls from the automated phone system; coordinate callers including tenants leasing prospects vendors and guests to the appropriate department or contact
Small Parcel and Mail: pick up and distribute inbound mail and small parcels; drop off outbound mail and small parcels; maintain mail and parcel supplies; maintain company associate mail bins
Conference Rooms: maintain cleanliness and organization; restock water and supplies; assist with conference room calendar management
Kitchen: prepare and clean coffee makers; restock refrigerator beverages; restock cups utensils and paper products; load run and unload dishwasher; maintain and restock snack station
Supplies: manage and reorder office supplies kitchen supplies beverages and copier toner cartridges
Vendor Management: coordinate with Coca Cola Aramark Amazon Staples parking providers and postage services
Parking and Badge Management: coordinate employee parking assignments manage access badges and support onboarding and offboarding processes
New Employee Office Set Ups: prepare workstations for new hires including furniture coordination office supplies and general readiness prior to starting date
Internal Events and Culture: lead and manage the budget for the Internal Events Committee; plan and execute monthly internal events and several companywide events throughout the year; support initiatives that strengthen company culture and employee engagement
Administration: maintain company phone directory employee seating plans and property management overview information

Work Environment

This role works in a fast paced professional office environment and requires regular interaction with employees tenants visitors and vendors.

Qualifications

Experience & Education

5 years of successful experience as similar role
Experience in a professional services or corporate office environment preferred
Bachelors degree preferred

Key Skills & Attributes

Professional and welcoming presence as the first point of contact for employees tenants and visitors
Strong interpersonal skills and ability to build effective working relationships across departments
Strong attention to detail and follow through
Ability to prioritize and manage competing demands in a fast paced environment
Sound judgment and discretion when handling sensitive information or inquiries
Comfortable working independently and taking ownership of responsibilities
Culture minded with enthusiasm for planning and supporting internal events

Physical Requirements

Ability to stand walk and move throughout the office for extended periods of time; ability to lift and carry office supplies and packages up to 25 pounds.

Total Rewards Package

Competitive hourly pay
Medical dental and vision insurance with FSA and HSA options
401(k) with company match
Paid time off and paid holidays
Parking provided
Employer paid life and disability insurance
Employee assistance program

Copaken Brooks is an equal opportunity employer and is committed to creating an inclusive workplace.

Required Experience:

DescriptionCopaken Brooks LLC is a full-service commercial real estate firm headquartered in Kansas City and serving the Midwest. The companys full suite of services includes investment acquisition and sales tenant representation and headquarters relocations property management asset management deve...