Executive Assistant Office of the Chancellor (CS26-198)

Executive Assistant - Office of the Chancellor (CS26-198)

The Executive Assistant in the Office of the Chancellor provides high-level administrative and operational support to ensure the effective and efficient operation of the Chancellors Office. This role manages complex executive functions supports institutional priorities and maintains operational continuity through strategic coordination sound judgment and discretion. As a highly visible representative of the Chancellors Office the Executive Assistant engages professionally with senior leadership internal partners external stakeholders and the public.

What You Will Do:

• Manage the Chancellors complex fast-paced calendar and correspondence triaging requests prioritizing engagements and ensuring smooth decision flow
• Provide senior-level administrative and operational support to the Chancellor Executive Vice Chancellor and Chief of Staff and members of the Chancellors executive staff
• Oversee executive job searches serving as a primary liaison between the Chancellors Office and campus departments
• Oversee core administrative functions including budget tracking records management facilities and equipment oversight and logistics
• Design implement and maintain efficient systems and business processes that promote consistency continuity and continuous improvement
• Support the Executive Vice Chancellor and Chief of Staff with tracking projects deadlines and deliverables for executive initiatives and cross-functional priorities
• Coordinate domestic travel including itineraries lodging transportation and expense reconciliation for the Executive Vice Chancellor and Chief of Staff
• Support planning and execution of executive meetings offsites and high-level events
• Conduct research prepare reports and support special projects at the direction of the Chancellor and the Executive Vice Chancellor and Chief of Staff
• Handle highly sensitive and confidential matters with the utmost discretion integrity and professionalism
• Serve as backup to the Senior Executive Assistant as needed

• High school diploma or equivalent.
• Five (5) years (60 months) of assistant/clerical experience that included the performance of responsible administrative assistant duties.

Preferred Qualifications

1. Bachelors degree

2. Knowledge and ability to develop and manage diverse office business responsibilities and procedures

3. Experience using Microsoft Suite basic knowledge of computer systems

4. Experience compiling annual and financial reports

5. Experience working with technology at the level of facilitating programs in virtual platforms and hybrid formats

6. Experience with event management and program planning

7. Work well with various university stakeholders and offices across the university community

Civil Service Information:Civil Service Application - FAQs

Application Instructions:How to Apply - Step by Step

Illinois Residency Requirement:Pursuant to the State Universities Civil Service System candidates must be a current Illinois resident.

Classification: State Universities Civil Service System Classification Number:3260 SUCSS Classification Title. For more information on Civil Service classifications please visit the State Universities Civil Service System website at: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes at a minimum a copy of the veterans DD214/DD215 form (Department of Defense) NGB22 form (National Guard) or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit please refer to theGuide for Veteran Document Verification.

Pre-Employment Screening: All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and where applicable other background checks such as a drug screen verification of employment and education or licensure/certification reference checks and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.

Work Authorization Information:SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status.

Accommodation:If you are unable to utilize our online application system and need to request an accommodation please reach out to us at or via email at:

EEO Statement

Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees applicants for employment and students on the basis of age color disability marital status national origin race religion sex sexual orientation or veterans status.

We value your interest and look forward to reviewing your application. For questions or more information please email.