Executive Assistant to the CEO

Organise. Enable. Empower impact.

Tandem Carers is the voice for family carers and supporters of people experiencing mental health challenges in Victoria. We are seeking a highly organised and proactive Executive Assistant to provide critical support to our CEO and Board.

About the Role:

Join Tandems purpose to strengthen the voice of family and carers in Victorias mental health system. As Executive Assistant to the CEO you will ensure the smooth and efficient operation of the CEOs office and support governance and leadership processes. You will coordinate schedules meetings correspondence and events enabling our CEO and leadership team to focus on delivering strategic impact. This position is 0.8 FTE but we are also open to receiving applications of those seeking full-time hours.

Your key responsibilities will include:

• Providing high-level administrative support to the CEO including managing emails calendars correspondence and reports.
• Supporting leadership and committee governance including preparing agendas collating papers taking minutes and assisting with inductions.
• Coordinating leadership and staff meetings events and CEO travel arrangements.
• Overseeing office operations including liaising with contractors managing supplies and supporting reception duties.
• Assisting with onboarding/offboarding processes and IT coordination.
• Supporting compliance process improvement and operational efficiency across the organisation.

What Makes Me Ideal:

• Proven experience as an Executive Assistant Personal Assistant or Office Manager supporting senior leaders and/or CEO.
• Strong organisational skills with the ability to manage competing priorities and meet deadlines.
• Excellent written and verbal communication skills including document preparation and minute-taking.
• High attention to detail and professionalism with the ability to handle sensitive and confidential information.
• Experience in office management events coordination and basic IT or systems support is highly valued.
• Experience in the not-for-profit sector is desirable.
• Lived or living experience as a carer family member or friend of someone experiencing mental health challenges is highly regarded.

Why join Tandem:

• Purpose-driven: Make a tangible impact by supporting leadership in an organisation committed to carer voices.
• Values-led: Work within an inclusive respectful and collaborative culture.
• Supportive: Flexible working arrangements including hybrid work and support for life balance.
• Growth-orientated: Develop your skills in administration governance and leadership support within a mission-focused team.

Your next step:

If you are ready to bring your organisational expertise professionalism and proactive approach to support Tandems CEO and Board we want to hear from you.

Were Committed to Accessibility:

This recruitment process reflects our values of inclusion and accessibility. We can provide:

• Accessible formats (Word PDF audio)
• Interview questions in advance
• Adjustments or flexible communication options

Applications close: February 20th 2026.

Questions or for a copy of the complete Position Description: Contact

To apply: Please submit your CV and a cover letter addressing the key selection criteria.

Tandem values diversity and is committed to creating an inclusive workplace. People from Aboriginal and Torres Strait Islander backgrounds culturally and linguistically diverse backgrounds LGBTQIA communities people with disability or lived experiences are strongly encouraged to apply.