Project Manager, Information Technology Division

DEADLINE FOR APPLICATIONS

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The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

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WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Project Manager

TYPE OF CONTRACT: Regular consultancy contract (CST) Level II

UNIT/DIVISION: Solution Delivery (TECD) Information Technology Division

DUTY STATION (City Country): Remote working

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

Technology and connectivity are rapidly reaching some of the most vulnerable people and places affected by crisis but they are also increasingly expanding to the services responding to those same crises. As one of the main humanitarian actors WFP has the opportunity and the obligation to leverage data and technology to better know and serve those in need by digitally transforming the way it works.

Reporting to the Project Manager lead the Project Manager is expected to oversee relevant TEC stakeholders and external implementing partners aiming for IT solutions which achieve the highest quality in terms of technical usability user acceptability and domain suitability. The incumbent will be responsible for leading teams to deliver projects that span across one or more business units and to manage resources schedules financials and adhere to deadlines throughout the whole project management cycle. This also includes the management of issues risks and project change requests to ensure successful and on-time project delivery.

ACCOUNTABILITIES/RESPONSIBILITIES:

Lead and coordinate a portfolio of complex initiatives/projects encompassing one or multiple business lines including the following duties:

• Become business partners central focal point in TEC working together with the business to orchestrate workflows across TEC teams.
• Liaise with Business Engagement Managers to better understand project requirements needs change requests and the interdependencies between technology operations and business objectives.

Lead the project management activities ensuring that all documentation is in place and available for all stakeholders and prepare for the roll-out.

• Ensure the gathering and validation of requirements follows a Human-Centered Design (HCD) approach along with time and cost estimates related to scope implementation.
• Help define the Minimum Viable Product (MVP) with a focus on value delivery
• Design and implement the project governance structure.
• Design and implement a communication plan.
• Establish a work plan for staffing and in coordination with the IT Solution Owner establish a Product Team.
• Implement a change management plan.
• Ensure that the project delivery includes not only the main working IT deliverables but also all the mechanisms and processes for product maintenance evolution and full roll-out once the product Minimum Viable Product (MVP) has been delivered.

Manage the project work-plan risks and issues including:

• Monitor track and report the projects progress against the project baselines. Identify key success factors and potential issues and risks that threaten performance and could affect outcomes timeline and budget deciding how best to implement corrective actions.
• Identify track and manage divisional risks through corporate documents such as the risk register and developing a corresponding response plan.
• Discuss and support the resolution of issues and questions raised by the technical and functional teams of the project.
• Communicate clearly and manage stakeholders expectations about the projects timeline risks quality and costs. Keep them informed of the progress of the project activities challenges and achievements.
• Identify internal and external dependencies that may impact the project.
• Work creatively and analytically in a problem-solving environment demonstrating teamwork innovation and excellence.
• Assess development change requests and gather feasibility and impact assessments related to the scope of requirements changes.
• Ensure that the technical work of the teams complies with the guidelines and procedures established by IT (e.g. SDLC Scrum test methodology) and that all technical documentation meets the expected quality standards.

Manage budget and resources assigned to the projects including:

• Prepare an accurate budget estimate for the project.
• Liaise with other technical teams to consolidate the complete project budget estimate.
• Ensure business agreement on the budget proposal and ensure that funds are transferred accordingly.
• Monitor budget availability across all project stages and collaborate with relevant stakeholders to ensure the placement of Purchase Orders.
• Track resource allocation and consumption against the forecasted budget and escalate any deviations.

Be a guardian of the project management methodology established by the Project Management Office.

Ensure projects adhere to PMO standards in areas such as definition costing implementation documentation and reporting.

Guide and contribute to the development of practices frameworks and processes to expand and strengthen the project management methodology.

Other duties as required.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

University degree in Business Administration Economics Information Technology or related fields. Project Management education/ certification desirable.

Experience:

Minimum 5 years of professional experience in project management within an organisation and proven record of management and delivery of the full cycle of projects ideally IT-related projects.

Knowledge & Skills:

• Knowledge and experience with project management methodologies for both Waterfall and Agile and project management software tools
• IT background or solid knowledge of IT software development and data & analytics.
• Experience with managing cross-functional teams.
• Ability to interact comfortably with different levels of management senior stakeholders and functional teams.
• Experience with multi-vendor projects delivery coordination and management.
• Initiative and drive to meet deliverables on time and within budget.
• Proven ability to work creatively and analytically in a problem-solving environment demonstrating teamwork innovation and excellence.
• Excellent communication skills both written and oral.
• Organized with attention to detail to ensure projects run efficiently.
• Personal Effectiveness: strategic and analytical thinking results orientation commitment to excellence appropriate and transparent decision making.
• Ability to effectively prioritize and execute while under pressure.
• Strong customer service orientation.
• Ability to work in multi-cultural and multi-ethic environments.

Languages:

Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic Chinese French Russian Spanish and/or WFPs working language Portuguese is a desirable.

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REASONABLE ACCOMMODATION

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REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

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• Once your profile is completed please apply and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.