Manager, Asset Inventory, OR
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Job Location:
Boston, NH - USA
Monthly Salary:
$ 86611 - 126027
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Summary: Responsible for overseeing and managing the organizations assets and inventory ensuring accurate tracking maintenance and optimization of assets throughout their lifecycle for the operating room.Does this position require Patient Care No
Essential Function:
-Develop and implement comprehensive asset management strategies policies and procedures to ensure effective utilization maintenance and tracking of all company assets.
-Define asset lifecycle management processes including acquisition deployment utilization maintenance and disposal aligning with industry best practices and organizational goals.
-Establish asset performance metrics and key performance indicators (KPIs) to evaluate asset utilization reliability and cost-effectiveness.
-Establish and maintain an accurate and up-to-date asset inventory utilizing asset tracking systems software or databases.
-Conduct regular physical audits and reconciliations of assets to verify their existence location condition and value.
Qualifications
Education: Bachelors Degree Business Administration required
Can this role accept experience in lieu of a degree No
Licenses and Credentials
Experience: Inventory Management Experience 5-7 years required and Supervisory Experience 2-3 years required
Knowledge Skills and Abilities:
- Strong understanding of asset tracking systems software or databases and familiarity with inventory management principles and practices.
- Knowledge of asset depreciation valuation and financial analysis concepts.
- Proficiency in data analysis and reporting tools (e.g. Excel asset management software).
- Excellent organizational and multitasking skills with the ability to prioritize and meet deadlines.
- Strong communication and interpersonal skills.
Additional Job Details (if applicable)
Reporting jointly to the Operations Director CSPS and departmental finance leadership the Manager Asset Inventory OR is responsible for overseeing the inventory of durable operating room assets including surgical instruments instrument sets and the systems that support procedural care. This role plays a critical part in ensuring that inventory is accurate available and aligned with clinical and operational needs.
The Manager oversees the full lifecycle of operating room assets including procurement repair coordination replacement planning and retirement working closely with Central Sterile Processing & Supply (CSPS) perioperative teams supply chain finance and vendors. The role is directly responsible for maintaining alignment between physical inventory and inventory systems and for ensuring that approved inventory changes are consistently implemented across workflows and systems.
Operating in a matrixed environment the Manager Asset Inventory OR serves as a key operational and systems partner across Procedural Services. The role regularly interfaces with nursing leaders surgeons and operational stakeholders to support inventory-related decision-making identify opportunities for optimization and standardization and facilitate system and process improvements that contribute to quality efficiency and cost stewardship.
Supports strategic inventory decision-making andenterprise change initiatives across the AMCs.
- Serve as a primary operational advisor for inventory-related decisions thatimpactclinical operations including discussions with surgeons nursing leadership and procedural administrators.
- Facilitate cross-functional decision-making when inventory changes affect multiple stakeholders balancing clinical needs operational feasibility and cost considerations.
- Support prioritization and sequencing of inventory and systems initiatives helping leadership balance competing demands across service lines sites and operational constraints.
- Translate inventory datautilizationtrends and system constraints into clear options and recommendations to support leadership decision-making.
- Support enterprise initiatives involving service line expansion site-of-care shifts or technology adoption by assessing inventory implications and coordinating required changes across systems and workflows.
- Act as a key operational partner during significant inventory or systems transitions ensuring decisions are implemented consistently and with minimal disruption to clinical care.
- Be accountable for advancing inventory-related decisions from concept through implementation ensuring agreed-upon actions are completed and reflected across systems and operational workflows.
Develop and implement comprehensive asset management strategies policies and procedures to ensure effectiveutilization maintenance and tracking of all company assets.
- Oversee inventory management practices for durable operating room assets including surgical instruments instrument sets and related equipment.
- Establish standard workflows for inventory control including receipt storage distribution maintenance and retirement of assets.
- Ensure inventory practices support reliable clinical operations and align with departmental and enterprise standards.
Define asset lifecycle management processes including acquisition deploymentutilization maintenance and disposal aligning with industry best practices and organizational goals.
- Coordinate procurement replacement and retirement of instrument sets and durable assets in partnership with Supply Chain and CSPS leadership.
- Oversee repair and refurbishment workflows including coordination with vendors and internal repair resources to ensuretimelyturnaround.
- Monitor asset condition and utilization to inform lifecycle decisions and capital planning.
Establish asset performance metrics and key performance indicators (KPIs) to evaluate assetutilization reliability and cost-effectiveness.
- Monitorutilizationtrends repair frequency downtime and replacement costs toidentifyimprovement opportunities.
- Partner with Finance and Analytics to review cost drivers related to inventory repairs and asset replacement.
- Use performance data to support optimization standardization and cost containment initiatives.
Establish andmaintainan accurateand up-to-date asset inventoryutilizingasset tracking systems software or databases.
- Ensure alignment between physical inventory and inventory tracking systems (e.g. instrument trackingpreferencecardrelated inventories).
- Oversee completion of inventory updates related to new instruments replacements conversions and retirements.
- Maintain data integrity across inventory systems through routine validation and reconciliation.
Conduct regular physical audits and reconciliations of assets to verify their existence location condition and value.
- Lead and coordinate physical inventory counts and audits in collaboration with CSPS and procedural teams.
- Investigate discrepancies between system records and physical inventory and ensure corrective actions are completed.
- Maintain documentation of audit findings and resolutions.
Physical Requirements
- Standing Constantly (67-100%)
- Walking Constantly (67-100%)
- Sitting Rarely (Less than 2%)
- Lifting Frequently (34-66%) 35lbs (w/assisted device)
- Carrying Frequently (34-66%) 35lbs (w/assisted device)
- Pushing Frequently (34-66%)
- Pulling Frequently (34-66%)
- Climbing Occasionally (3-33%)
- Balancing Constantly (67-100%)
- Stooping Occasionally (3-33%)
- Kneeling Occasionally (3-33%)
- Crouching Occasionally (3-33%)
- Crawling Occasionally (3-33%)
- Reaching Frequently (34-66%)
- Gross Manipulation (Handling) Constantly (67-100%)
- Fine Manipulation (Fingering) Frequently (34-66%)
- Feeling Constantly (67-100%)
- Foot Use Rarely (Less than 2%)
- Vision - Far Constantly (67-100%)
- Vision - Near Constantly (67-100%)
- Talking Constantly (67-100%)
- Hearing Constantly (67-100%)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$86611.20 - $126027.20/AnnualGrade
8EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Required Experience:
Manager
Key Skills
- Kanban
- Forecasting
- Inventory Control
- Math
- Warehouse Experience
- Microsoft Dynamics Navision
- Warehouse Distribution Experience
- Computer Literacy
- Warehouse Management System
- ERP Systems
- Supervising Experience
- MRP
About Company
Patients at Mass General have access to a vast network of physicians, nearly all of whom are Harvard Medical School faculty and many of whom are leaders within their fields.
