Executive Assistant to the Dean

Charleston, SC - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Job Responsibilities:

The Citadel The Military College of South Carolina is seeking an applicant for a Executive Assistant to the Dean of Engineering. Under limited supervision of the Dean of Engineering the Executive Assistant serves to support the Dean of Engineering providing highly involved complex and diversified support to the Dean as well as liaison to all School of Engineering departments. This role is responsible for the following:

In coordination with School of Engineering department chairs receive and coordinate the following: course substitution requests professional development requests faculty and department head evaluations EPAFs travel and purchases with School of Engineering funds School-wide calendar and School website updates.
Under the direction of the Dean organize and implement arrangements for School-wide faculty meetings department head meetings and meetings with internal and external stakeholders.
Key person to handle all correspondence through the Deans office; phone calls visitors mailing etc.
Responsible for maintaining the Office of the Dean files in a coherent and easily accessible manner including confidential records and files on faculty e.g. probationary reviews salary tenure and promotion and budget/grant management.
Manages the Deans calendar for meetings travel etc. as well as sets up the travel arrangements for the Dean processes reimbursements and purchases.
Responsible for managing School of Engineering budgets grants reports purchases reimbursements assessments and Dean-level ABET activities.
Coordinate scheduling planning setup and execution of School of Engineering events for the Dean; including the Academy of Engineers Executive Advisory Board meetings and other programs and grant-funded projects including BIIG DOGS ADAPT and KEEN.

Minimum Qualifications:

High school diploma and progressive administrative experience.
Experience using Microsoft Office including OneDrive or related programs.
Must be able toupdate and do minimal design on web pages.
Ability to work with individuals of all levels of the organization to ensure tasks and or assignments are met in an efficient and timely manner.

Preferred Qualifications:

Ability to do event planning social media updates and website updates. Bachelors Degree. Executive administrative experience preferred

Benefits of Working at The Citadel

Extensive Health Plans
Great Retirement Options
Tuition Waiver Program
Tuition Exchange for Dependents
Paid Parental Leave
Employee Discounts
Isle of Palms Beach Club
Swain Family Boat Center
Community Service Opportunities
Mentor/Mentee Program
Read more about our benefits on our HR website

About The Citadel College

The Citadel also known as the Military College of South Carolina is a public senior military college located in Charleston South Carolina. Founded in 1842 The Citadel has a rich history and educational reputation. With our current location on the banks of the Ashley River in downtown Charleston you are close to great restaurants shopping and much more. Ranked #1 Public College in the South (U.S. News & World Report 2022) for schools with up to a masters degree the opportunities are endless.

There are about 2300 undergraduate students who make up the South Carolina Corps of Cadets. Out of the Corps of Cadets 1 out of 3 graduates earn a military commission. Students can choose from 31 Majors 57 Minors pre-health professions and pre-law (a concentration in political science). The 11:1 student-to-faculty ratio guarantees students a quality education. Another 1000 students attend the Graduate College evening and online programs.

Required Experience:

Job Responsibilities:The Citadel The Military College of South Carolina is seeking an applicant for a Executive Assistant to the Dean of Engineering. Under limited supervision of the Dean of Engineering the Executive Assistant serves to support the Dean of Engineering providing highly involved compl...

Job Responsibilities:

In coordination with School of Engineering department chairs receive and coordinate the following: course substitution requests professional development requests faculty and department head evaluations EPAFs travel and purchases with School of Engineering funds School-wide calendar and School website updates.
Under the direction of the Dean organize and implement arrangements for School-wide faculty meetings department head meetings and meetings with internal and external stakeholders.
Key person to handle all correspondence through the Deans office; phone calls visitors mailing etc.
Responsible for maintaining the Office of the Dean files in a coherent and easily accessible manner including confidential records and files on faculty e.g. probationary reviews salary tenure and promotion and budget/grant management.
Manages the Deans calendar for meetings travel etc. as well as sets up the travel arrangements for the Dean processes reimbursements and purchases.
Responsible for managing School of Engineering budgets grants reports purchases reimbursements assessments and Dean-level ABET activities.
Coordinate scheduling planning setup and execution of School of Engineering events for the Dean; including the Academy of Engineers Executive Advisory Board meetings and other programs and grant-funded projects including BIIG DOGS ADAPT and KEEN.

Minimum Qualifications:

High school diploma and progressive administrative experience.
Experience using Microsoft Office including OneDrive or related programs.
Must be able toupdate and do minimal design on web pages.
Ability to work with individuals of all levels of the organization to ensure tasks and or assignments are met in an efficient and timely manner.

Preferred Qualifications:

Ability to do event planning social media updates and website updates. Bachelors Degree. Executive administrative experience preferred

Benefits of Working at The Citadel