Events Coordinator
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Job Location:
Johannesburg - South Africa
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Next-Level Events Need Next-Level Talent.
Were Hiring a Mid-Level Project Coordinator.
About Us
With over 20 years of experience delivering live hybrid and virtual events and experiential projects we dont simply execute briefs - we design moments that are considered unexpected and impactful. This is where strategy creativity and precision meet.
Our approach is called Formula X. Its more than a strategy - its our culture: a guiding philosophy grounded in deep ownership a relentless pursuit of excellence and a drive to innovate. It defines how we think how we work and how we perform. Every project is an opportunity to refine our thinking strengthen our output and elevate how we show up for our clients and for each other.
The Role
Were looking for a mid-weight Project Coordinator to join our team on a full-time permanent basis.
This role is suited only for someone who already understands the realities of live delivery - tight timelines shifting scopes multiple suppliers and on-site pressure. Someone who thrives on structure detail and execution and can confidently coordinate the operational detail that underpins high-quality execution.
Youll support our Project Managers across multiple projects acting as the operational backbone that keeps everything moving smoothly - from documentation and logistics to supplier coordination and on-site execution.
This is a hands-on role with real responsibility exposure to complex projects and clear opportunities for growth within project delivery.
Non-Negotiables:
- 3 years proven experience in live hybrid and virtual events and experiential projects. Please note: Project coordination experience in industries such as mining construction finance or IT (without live event delivery experience) will not be considered.
- Demonstrated experience coordinating event suppliers logistics and project documentation.
- Strong operational and administrative capability with exceptional attention to detail.
- Proven ability in managing multiple projects simultaneously each with its own deliverables timelines priorities and stakeholders.
- Confidence working with schedules function sheets call sheets and project files.
- Ability to remain calm solutions-focused and effective under pressure and tight deadlines.
- A collaborative proactive attitude with the ability to work independently when required.
- Willingness to work flexible hours and attend on-site events when required.
The Basics:
- Fluent in English with strong written and verbal communication skills.
- High standards for accuracy organisation and follow-through.
- Strong sense of accountability professionalism and reliability.
- Punctuality and preparedness are essential.
Place of Work:
This is a full-time office-based role with regular on-site work at venues for recce visits set-up days and event days. Our offices are based in the Rosebank business hub.
Office Hours:
Monday to Friday 08:30 - 17:00
Flexibility required based on project and event schedules.
What We Offer:
- Competitive salary based on experience.
- 21 days of annual leave plus public holidays.
- Additional leave during the December / Christmas break.
- A modern professional and progressive work environment.
- Exposure to industry-leading projects clients and delivery processes.
- A team culture that values accountability high performance and continuous improvement.
How to Apply:
Please complete the application and submit:
- Your CV
- A curated portfolio showcasing the key events and projects youve worked on. Each entry should include the project name client project type (e.g. conference exhibition launch etc.) and a clear breakdown of your responsibilities and contributions. This can be a PDF PowerPoint or 1-2 page project list. Visuals not required.
Submission deadline: 27 February 2026
While all applications will be reviewed only shortlisted candidates will be contacted.
Required Experience:
Manager
Key Skills
- Marketing
- Catering
- Organizational skills
- Hospitality Experience
- Management Experience
- HubSpot
- Event Planning
- Events Management
- Project Management
- Event Marketing
- Leadership Experience
- negotiation
About Company
Promotional product embroidery & screen printing service Murfreesboro, Middle Tennessee and customers nationwide for over 25 years. Promo product design.
