Mail Clerk Administrative Assistant to the Dean of Students

Spartanburg, SC - USA

Monthly Salary: Not Disclosed

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

SUMMARY OF POSITION: Performs the daily functions of the Mailroom and Student Development and Success through a courteous helpful unbiased and professional manner.

ESSENTIAL DUTIES/ NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:

Mail Room (50%)

Sort and distribute U.S. mail daily
Help prepare student boxes for each new year
Deliver and pick up mail from all offices and some faculty using a campus golf cart
Meter mail for all offices and departments
Ship and receive USPS UPS and Fed Ex packages/sort packages and scan in
Distribute flyers to each student faculty and staff box for special events club meetings etc.
Sell stamps and help students faculty and staff with mailing packages
Forward mail for withdrawn or graduated students throughout the year and for returning students during the summer
Compliance with the Colleges Service Expectations

Dean of Students (50%)

Answer incoming calls screening when possible
Assist with scheduling appointments and meetings for the Dean
Maintain records and student data using Jenzabar modules
Process check requests petty cash forms and departmental requisitions for the Division
Be responsive to questions related to campus events and student organizations
Process work orders as needed to support programming efforts
Purchase and maintain supplies for support of the office
Assist with student workers and task assignments
Must have good communication skills
Must be energetic and able to handle multiple tasks with ease
Assist Dean of Students in reviewing Change of Status requests and housing status during the enrollment process
Create and distribute announcements and important information relating to the division on multiple platforms (Daily Announcements Screencloud Canvas)

Minimum qualifications:

High School Diploma required
2 years experience in office administration

Preferred qualifications:

Bachelors degree
2 years experience working in higher education or student affairs

Knowledge/Skills/Abilities

Able to supervise student workers
Must have good communication skills
Must be energetic and able to handle multiple tasks with ease
Postal experience preferred
Ability to stand for long periods of time
Ability to handle multiple tasks
Working knowledge of Microsoft Office software: Word Excel PowerPoint
Working knowledge of Google applications

Well-grounded philosophy of honesty integrity and respect
Demonstrated ability to establish and maintain effective working relationships with various constituents including both internal to the organization and with the public
Ability to work with and engage a diverse group of people
Ability to work independently yet value and support a team-based environment
Demonstrated professionalism and positive attitude

GUIDELINES AND SUPERVISION: This joint position will report to the respective supervisors in the area of Students and mailroom. For the mailroom this position will report to the mail room manager and in the student area this position will report to the Dean of students. This position should be able to work autonomously with limited supervision. The position requires the use of sound judgment and the ability to work both independently with oversight of the supervisors. Confidentiality must be practiced and high professional standards must be followed when dealing with students.

Work Schedule: Time would be split between the two offices equally unless needed to work full day in mail room.

Licenses: Must have a current valid Drivers License

DISCLAIMER: The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties responsibilities and qualifications required of employees to do this job.

We believe that a diverse faculty and staff are essential to achieving academic excellence; thus we strongly encourage applications from candidates from all racial ethnic and cultural backgrounds.

Required Experience:

SUMMARY OF POSITION: Performs the daily functions of the Mailroom and Student Development and Success through a courteous helpful unbiased and professional manner.ESSENTIAL DUTIES/ NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:Mail Room (50%)Sort and distribute U.S. mail dailyHelp prepare student boxes ...