Supervisor Recording Department

Step into a leadership role where your organizational strengths attention to detail and commitment to public service truly make an impact.

The Clerk of the Circuit Court & Comptrollers office is seeking a well-organized detail-oriented professional who likes the challenge of variety and possesses excellent time management skills to join the Recording department as a Supervisor. The Clerks office has demanding timelines and we need an experienced individual who has a strong sense of urgency and commitment to public service is comfortable working in a fast-paced environment is passionate about providing outstanding customer service and desires a challenging and rewarding career.

As the County Recorder our office records instruments presented for recording upon payment of the service charges as prescribed by law. Most instruments recorded in the Official Records are open to the public under the supervision of the Clerk for the purpose of inspection and copying.

This position is responsible for the overall coordination productivity accuracy and continuous improvement of the Recording/Record Services addition this position is also responsible for providing training direction and guidance in practical processes and procedures of the work under direction of the Manager. Work involves displaying initiative good judgment professionalism follow-through the ability to multi-task and ability to readily adapt to fast-changing priorities and a strong work ethic.

Why join our Clerk family Because our Clerk family is our top priority! Total Compensation packages include:

• Generous paid time off and 17 paid holidays yes you read that right!
• Superior health care plans with lower costs to you
• Retirement choices through the Florida Retirement System and deferred compensation plan
• Award-Winning Wellness Program that gives employees incentives tools social support and strategies to adopt and maintain a healthy lifestyle
• Tuition Reimbursement
• Qualifying employer for Public Service Loan Forgiveness

At the Clerk of the Circuit Court & Comptrollers Office you can:

• Work with a purpose
• Give back to the community
• Be part of a family
• Build your skills
• Pursue career advancement opportunities
• Reach your professional and personal goals

• Prepares and/or updates processes and procedures for departmental tasks as well as various general operating procedures records files lists and other documentation.
• Prioritizes coordinates assigns and monitors staff and clerical support duties; provides formal and practical training and guidance to staff in departmental processes and procedures.
• Under the guidance of the Manager assists with personnel management functions i.e. performance evaluations employee development and recommendations for hire/transfer/promotion/coaching/discipline.
• Performs initial review of workflow and productivity of staff under charge; provides reports regarding adherence to established goals and objectives; provides recommendations concerning new or enhanced procedures as appropriate.
• Oversees maintenance of an effective and efficient recordkeeping and file maintenance system; provides reports regarding adherence to established electronic and/or hard copy file maintenance methods and standards.
• Participates in all aspects of work under charge to support and ensure effective and efficient production of the department.
• Monitors cash handling within the department; performs initial balancing of staffs cash drawers; provides verification of departmental deposit and/or prepares departmental deposit following organizations cash handling procedures.
• Under direction performs complex and/specialized functions; responds to difficult or unusual circumstances requiring specialized attention or supervisory intervention.
• Prepares agendas for conducting staff meetings; assists in distributing administrative orders memoranda amendments and policy and procedural updates accordingly.
• Prepares and processes various weekly monthly and annual reports applicable to departmental operations.
• Conducts initial tracking of time and attendance tardiness paid time off and leaves of absence; monitors such for scheduling and evaluation purposes.
• Reviews records reports logs forms statistics invoices and other work processed to ensure accuracy completeness and compliance with applicable regulatory standards.
• Adheres to systems of audit controls and systems for reviewing tasks procedures efficiency and effectiveness and staff training and development.
• Develops implements and facilitates effective cross-training mechanisms as applicable to the needs of the department; assists with training and/or cross-training.
• Processes various invoices payments and refund requests as applicable to assigned department.
• Performs special research or projects as directed by management.
• Complies with all personnel policies and procedures.

Bachelors degree in Business Administration Public Administration Management or related field supplemented by four (4) years of recent and relevant direct work experience required as outlined below.

Additional experience is accepted as a minimum requirement in lieu of a post-secondary degree on the following basis: additional four (4) years in lieu of a bachelors degree and additional two (2) years in lieu of an associate degree.

Direct work experience with demonstrated knowledge of effective leadership and supervisory principles and practices as well as performing personnel management duties (i.e. supervising training hiring disciplinary action counseling performance evaluations recommending transfer promotion separation) are required.

Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at or .

The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position candidates are subject to drug screening a physical and a background check as a condition of employment. Certain service members and veterans and the spouses and family members of such service members and veterans receive preference and priority and that certain service members may be eligible to receive waivers for post secondary educational requirements in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295 Section 09 (b) and (c) Veterans Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veterans first promotion after reinstatement or reemployment without exception. The Clerk of the Circuit Court & Comptrollers Office values the service veterans and their family members have given to our country and that the Clerks office supports the hiring of returning service members and military spouses. To claim preference an applicant must complete and upload both the Veterans Preference Claim Form and required documentation prior to the positions posted closing date. Hiring decisions are based on qualified candidates non-numerical assessments and numerical assessments which include interviews. If an applicant claiming veterans preference for a vacant position is not selected they may file a complaint with the Florida Department of Veterans Affairs (DVA) 11351 Ulmerton Road Suite 311 Largo FL 33708. If an applicant seeking veterans preference in employment in the state of Florida is not selected for the position and is so notified they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.