Academic Coordinator
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Job Location:
New York City, NY - USA
Monthly Salary:
$ 26 - 40
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
How you move is why were here.
Now more than ever.
Get back to what you need and love to do.
The possibilities are endless...
Now more than ever our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximizethe abundant opportunities for growth and success.
If this describes you then lets talk!
HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field you will find HSS an innovative supportive and inclusive environment.
Working with colleagues who love what they do and are deeply committed to our Mission you too can be part of our transformation across the enterprise.
Emp Status
Regular Full timeWork Shift
Compensation Range
The base pay scale for this position is $26.65 - $40.87. In addition this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors including but not limited to: scope of role level of experience education accomplishments internal equity budget and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.What you will be doing
Key Responsibilities
Fellowship & Resident Program Support
- Coordinate onboarding and orientation for fellows residents visiting trainees interns and research volunteers ensuring all onboarding IT access and operational requirements are met.
- Track compliance with departmental policies (attestations EPIC training deadlines QR attendance etc.).
- Maintain Departmental academic calendar for Journal Clubs Grand Rounds the Anesthesia & Pain Research schedule and other departmental education commitments.
- Track compliance with departmental educational requirements distribute and collect evaluations and generate end-of-rotation activity reports for fellows and residents.
- Support evaluations by generating end-of-rotation activity reports distributing/collecting surveys and monitoring completion rates.
ACGME Accreditation & Compliance
- Support the Program Director with all ACGME requirements for the RAAPM Fellowship including but not limited to:
- Maintaining accreditation documents updating ADS preparing site visit materials and ensuring case logs evaluations and program policies remain current.
- Coordinating all fellowship onboarding steps with the GME Office (Workday Credentialing Occupational Health EPIC access and security requirements) while ensuring compliance with institutional policies and timelines.
- Tracking mandatory documentation for fellows including licenses certifications ACLS/BLS research training attestations and procedure logs and ensure timely completion.
Academic Programming & Events
- Assist with planning and executing department educational events including Grand Rounds Journal Clubs Distinguished Visiting Professors the Tri-Institutional Symposium the Annual Health Care Immersion Program and specialty workshops.
- Coordinate logistics for visiting faculty including itineraries slide collection travel confirmations and technology support.
- Prepare agendas attendance records and supporting materials and assist with the creation of HSS meeting booklets for major national conferences (e.g. ASRA ESRA ASA).
Digital Education & Content Management
- Upload organize and maintain educational content including presentations videos policies testing materials departmental repositories.
- Support the development and distribution of online modules mid-year and year-end exams and learner tracking dashboards.
- Troubleshoot access issues and maintain version control and accurate content tagging.
Data Reporting & Documentation
- Compile internal and public data to support donor reports for the Pain Prevention Research Center & Development.
- Assist with preparation of accreditation documentation annual program reports and educational and research summaries.
- Maintain databases tracking educational activity and participation.
- Assist in preparing and maintaining academic program-specific budgets.
Communication & Stakeholder Coordination
- Serve as a point of contact for faculty trainees hospital partners and external programs.
- Draft and distribute polished communications reminders and program updates on behalf of the Director of Education and Director of Research.
- Coordinate with GME HR/credentialing OR scheduling pharmacy IT and housing teams to ensure seamless onboarding and day-to-day workflow for learners.
Administration & Faculty Academic Support
- Regularly update the Chiefs CV and assist faculty with CV updates for academic promotions regulatory binders and scholarly reporting.
- Track Conflicts of Interest (COIs) for faculty to ensure accurate disclosure in manuscripts presentations IRB protocols and conference submissions.
- Manage requests for in-press publications ensuring appropriate distribution to collaborating academics.
- Maintain records of departmental scholarly output including abstracts presentations manuscripts awards teaching activities and visiting professorships.
- Track all academic and research activities of fellows and residents to support program evaluation and annual reporting.
- Coordinate academic calendar/schedule for the dept (including the Anesthesia and Pain Research Schedule)
- Assist with academic booklet creation for national meeting presence (ie ASRA ESRA)
Qualifications
- Bachelors degree required
- 13 years of experience in education academic administration or research coordination (GME experience strongly preferred)
- Strong writing communication and project-management skills
- Ability to work a flexible schedule including occasional early mornings evenings or weekend days for educational events
Personal Attributes
- Highly dependable detail-oriented and proactive
- Able to work independently and anticipate next steps
- Professional polished communication style
- Comfortable in a dynamic complex academic clinical environment
Non-Discrimination Policy
Hospital for Special Surgery is committed to providing high quality care and skilled compassionate reliable service to our community in a safe and healing environment. Consistent with this commitment Hospital for Special Surgery provides care admits and treats patients and provides all services without regard to age race color creed ethnicity religion national origin culture language physical or mental disability socioeconomic status veteran or military status marital status sex sexual orientation gender identity or expression or any other basis prohibited by federal state or local law or by accreditation standards.
Required Experience:
IC
Key Skills
- Experience Working With Students
- Organizational skills
- FileMaker
- Classroom Experience
- Ellucian
- Lesson Planning
- Host/Hostess Experience
- Peoplesoft
- Teaching
- Curriculum Development
- Administrative Experience
- Google Suite
About Company
HSS is the #1 ranked hospital in the U.S. for orthopedics, #2 for rheumatology, and top-ranked for pediatric orthopedics. Locations in NY, NJ, CT, and FL.
