Executive Assistant

Pay Range:

Please emailif you are a candidate seeking a reasonable accommodation for the application and/or interview process.

At BCBSRI our greatest resource is our people.

We come from varying backgrounds different cultures and unique experiences. We are hard-working caring and creative individuals who collaborate support one another and grow together. Passion empathy and understanding are at the forefront of everything we donot just for our members but for our employees as well.

We recognize that to do your best work you have to be your best self.
Its why we offer flexible work arrangements that include remote and hybrid opportunities and paid time off. We provide tuition reimbursement and assist with student-loan repayment. We offer health dental and vision insurance as well as programs that support your mental health and well-being. We pay competitively offer bonuses and investment plans and are committed to growing and developing our employees.

Our culture is one of belonging.
We strive to be transparent and accountable. We believe in equipping our associates with the knowledge and resources they need to be successful. No matter where youre at in the organization youre an integral part of our team and your input thoughts and ideas are valued.

Join others who value a workplace for all.
We appreciate and celebrate everything that makes us unique from personal characteristics to past experiences. Our different perspectives strengthen us as an organization and help us better serve all Rhode Islanders.

Were dedicated to serving Rhode Islanders.
Our focus extends beyond providing access to high-quality affordable and equitable care. To further improve the health and well-being of our fellow Rhode Islanders we regularly roll up our sleeves and get to work (literally) in communities all across the statebuilding homes working in food pantries revitalizing community centers and transforming outdoor spaces for children and adults. Because we believe it is our collective responsibility to uplift our fellow Rhode Islanders when and where we can our associates receive additional paid time to volunteer.

Provide professional administrative and secretarial support for assigned executives to ensure these functions are cost effective timely and contribute to the accomplishment of company objectives. Work assignments are complex in nature where considerable judgment tact creativity and initiative are required in resolving problems.

What you will do:

• Provide administrative and secretarial support for key executives. Serve as a liaison between executives managers and visitors as required.
• Schedule appointments and coordinate arrangements for meetings conferences and trips making sure the executive meet their commitments. Assemble necessary background material for meetings. Maintain personal calendar for the executive.
• Draft confidential correspondence edit documents take and transcribe minutes of meetings and perform other administrative duties as requested.
• Resolve problems requiring in-depth knowledge of company policies and procedures and projects in progress. Take independent action on handling requests; determine the appropriate course of action intervene when necessary and act as a liaison between departments.
• Coordinate data from a variety of sources for inclusion in technical reports and presentations; perform independent research and prepare information for special projects as assigned. Interpret and relay company policy information; keep executive(s) informed of any deviation on items requiring personal attention.
• Develop and maintain both electronic and manual filing systems. Retrieve information and correspondence on a daily basis to ensure immediate access to file data for execution of executives duties.
• Maintain logs and records of the executives vacation schedule and attendance records.
• Screen and direct incoming calls correspondence and visitors. Communicate with both internal and external customers. Route and answer routine correspondence not requiring the executives attention to ensure timely and accurate response.
• Perform other duties as assigned.

What you need to succeed:

• Associates or Bachelors degree in secretarial science business administrative or related field or an equivalent combination of education and experience
• Four or more years experience supporting senior level management
• Must maintain a high level of confidentiality and professionalism
• Ability to research data identify trends and recommend appropriate actions
• Ability to work independently under general instructions and responds to inquiries and questions associated with the executives position.
• Detail oriented
• Ability to work successfully in a matrix environment
• Demonstrated written and verbal communications skills
• Ability to exercise sound judgment
• Ability to establish and maintain strong working relationships with various stakeholders
• Ability to organize work efficiently to meet established time and quality standards
• Good organization skills
• Good time management skills
• Proficiency with Microsoft Suite of products i.e. Word Excel PPT etc

The extras:

• Bachelors degree

Location:
BCBSRI is headquartered in downtown Providence conveniently located near the train station and bus terminal. We actively support associate well-being and work/life balance and offer the following schedules based on role:

• In-office: onsite 5 days per week
• Hybrid: onsite 2-4 days per week
• Remote: onsite 0-1 days per week. Permitted to reside in the following states pending approval from the Human Resources Department: Arizona Connecticut Florida Georgia Louisiana Massachusetts North Carolina Oklahoma Rhode Island South Carolina Texas Virginia
  

Our culture of belonging at Blue Cross & Blue Shield of Rhode Island (BCBSRI) is at the core of all we do and it strengthens our ability to meet the challenges of todays healthcare industry. BCBSRI is an equal opportunity employer.

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