Administrative Assistant
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Job Location:
Bethpage, NY - USA
Hourly Salary:
USD 25 - 30
Posted on:
19 hours ago
Vacancies:
1 Vacancy
Job Summary
About E-J
Title/Role: Admin. Assistant
Division: Long Island
Location: Bethpage NY
What Youll Do:
Salary Range: $25-$30/hour
The E-J Group is an Equal Employment Opportunity Employer and ensures equal employment opportunity for all persons without discrimination on the basis of race color religion sex sexual orientation national origin age disability marital status citizenship or any other characteristic protected by law.
#LI-PIN
The E-J Group is active in all facets of electrical contracting bringing experience expertise and a national reputation to projects that range in size up to more than $300 million. With over 3750 employees across 31 offices E-J delivers full-service electrical solutions for rail systems transit facilities office buildings hospitals power renewable energy clean energy co-generation facilities roadway and outdoor specialty work airports industrial facilities data centers chip plants universities sports stadiums extra high voltage distribution utility and gas infrastructure. At E-J three generations of family expertise have built an organization that combines practical knowledge with modern technological innovation providing rapid and efficient solutions for todays lighting power energy and communication needs. E-J has over a 127-year reputation for integrity quality and exceptional service in the electrical field. To learn more visit .
Title/Role: Admin. Assistant
Division: Long Island
Location: Bethpage NY
Reporting to: Project Manager & VP
What Youll Do:
- Coordinate with HR & Field to track onboarding and offboarding activities
- Track and follow up on employee and manager action items including:
- Security awareness training completion
- Policy acknowledgements
- Equipment return confirmations
- Track action items and follow-ups from meetings
- Follow up on stalled or incomplete requests (non-technical support)
- Prepare non-technical monthly IT reports (Training cellular and hardware)
- Maintain Compliance calendars
- Reconcile monthly expenses and invoices
- Assist with fulfilling and tracking orders
- Maintain vendor contact lists contracts and renewal dates (internet services utilities licensing)
- Communicate with vendors for
- Facility-related issues (Plumbing HVAC pest control etc)
- Non-technical issues (eWaste shredding copier maintenance)
- Track service requests and ensure follow-through
- Support recurring ISO policy and compliance requirements by (May add more non-technical support as I review the policies):
- Communicating with satellite office points of contact
- Collecting scanning and filing physical security logs
- Server room access logs
- Guest sign-in sheets
- Maintain records to support audits and reviews
- Monthly ISO-policy requirements.
- Communicate with satellite office POCs
- Scan and file physical security logs (Server room access and guest sign-in)
- Manage and maintain employee roster updates including tracking and maintaining all Long Island employee and field staff trainings certifications and compliance records
- Provide ongoing support with The Onion platform and all related electrical licensing requirements
- Assist with BEC and FDNY filings ensuring accuracy and timely submissions and follow up with Project Managers to close out all BEC and FDNY requirements
- Maintain and update vehicle logs and related documentation
- Help support BMO expenses tracking and reporting
- Assist with overseeing the Long Island office including:
- Assist in employee onboarding support
- Ordering and maintaining breakroom and office supplies
- Leading Electrical Contracting Organization Nationwide
- Oldest Family-Owned and Operated Electric Contractor since 1899
- Job training and mentorship
- Competitive compensation packages
- Comprehensive benefits including medical dental and 401K plan
- Paid holidays and vacation
- Merit-Based Bonus
- Tuition Reimbursement Program
Salary Range: $25-$30/hour
The E-J Group is an Equal Employment Opportunity Employer and ensures equal employment opportunity for all persons without discrimination on the basis of race color religion sex sexual orientation national origin age disability marital status citizenship or any other characteristic protected by law.
#LI-PIN
Required Experience:
Junior IC
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
About Company
Since 1899, E-J Electric has been a leader in electrical contracting. We operate in New York, New Jersey, Connecticut, and across the nation.
