Lead Administrative Assistant

• Location: Dominos World Resource Center; 30 Frank Lloyd Wright Dr Ann Arbor MI 48105 (Onsite)
  • Mon-Thurs onsite with Friday being flexible 
• Shift: Mon-Fri 8a-5p
• Compensation: 55-57k 

The Lead Administrative Assistant is responsible for providing high-level administrative support to a group of three Vice Presidents and their teams within the Supply Chain division. This role reports directly to the Team Lead Admin Assistant and serves as a key point of coordination and communication for the leadership team.

Main responsibilities

• Deliver comprehensive administrative support to 34 Vice Presidents managing diverse needs and priorities.
• Coordinate complex travel arrangements manage calendars and handle daily meeting logistics for assigned VPs.
• Prepare review and submit expense reports accurately and in a timely manner.
• Organize meetings with internal and external stakeholders across various international time zones.
• Demonstrate flexibility and responsiveness to requests and meetings that may occur outside standard business hours.
• Create edit and distribute reports presentations and internal communications as required by the team.
• Plan coordinate and execute departmental events and meetings ensuring all logistics are managed seamlessly.
• Process and track invoices ensuring correct coding and timely approval in accordance with company policies.
• Provide back-up assistance to other admin team members as needed fostering strong team collaboration.
• Manage departmental supplies equipment and resources to support efficient operations.
• Assist with additional administrative projects and assignments as directed by the Team Leader Executive Assistant.

Qualifications :

• Minimum of 2 years of experience in an administrative support role ideally supporting senior leadership.
• Associates degree or equivalent combination of education and experience.
• Exceptional verbal and written communication skills. Strong organizational abilities and a commitment to outstanding customer service.
• Demonstrated accountability independence and keen attention to detail. Proven basic project management skills.
• Proficiency in Microsoft Office Suite Concur and Ariba platforms.
• Ability to exercise sound judgment and handle confidential information with discretion.
• Proactive strategic thinker who can adapt to changing priorities and anticipate the needs of the team.

Other 

• Travel Requirements (if applicable)

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time