Skilled Trades Administrative Manager

Philadelphia, PA - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Position Summary

The skilled trades division is responsible for maintaining hundreds of properties and amenities within the Philadelphia Parks and Recreation department. The Skilled Trades Operations Coordinator will report to the Deputy Commissioner and provide advanced administrative project management and analytical support to the Skilled Trades Division within Philadelphia Parks and Recreation. This position plays a key role in coordinating projects improving operational efficiency and supporting the Deputy Commissioner in managing resources procurement and strategic initiatives.

This position will collaborate with Planning and Operations directors to ensure compliance with department directives. The ideal candidate has a strong understanding of municipal infrastructure skilled trades operations and facility maintenance practices.

Essential Functions

Project Coordination: Plan track and coordinate multiple maintenance and capital improvement projects involving electrical plumbing HVAC carpentry and general building trades.
Operational Support: Assist with scheduling work order management inventory control and contractor coordination to ensure timely and efficient service delivery.
Reporting & Analysis: Compile and analyze operational data; prepare reports on work performance preventive maintenance project status and cost tracking for leadership and City administration.
Strategic Initiatives: Support the Deputy Commissioner in developing and implementing short- and long-term plans performance metrics and continuous improvement initiatives.
Budget & Procurement: Monitor expenditures assist with budget preparation capital planning and procurement processes; ensure compliance with departmental purchasing policies.
Communication & Liaison: Serve as a key contact for site managers contractors and vendors to ensure coordinated service delivery and effective issue resolution.
Compliance & Documentation: Maintain accurate records project files and safety documentation; support adherence to applicable codes regulations and city policies.
Technology & Systems: Utilize Performo and other software to track work orders manage assets and generate operational insights.

Required Competencies Knowledge Skills and Abilities

Experience working in or with municipal government operations.
Clear understanding of Skilled Trades functions and responsibilities.
Knowledge of public procurement and budgeting processes.
Demonstrated ability to manage multiple priorities and foster collaboration across departments.
Commitment to public service safety and operational excellence.

Qualifications :

Associates or Bachelors degree in Facilities Management Construction Management Public Administration Business or a related field; equivalent combination of education and experience may be considered.
Minimum of 35 years of experience in facilities operations construction management or skilled trades support preferably in a municipal or public sector environment.
Strong project management analytical and organizational skills.
Proficiency with Microsoft Office Suite and other work order management systems.
Excellent written and verbal communication skills; ability to prepare clear concise and professional reports and presentations.
Knowledge of building systems trades practices safety standards and local codes.

Additional Information :

TO APPLY: Interested candidates must submit a cover letter and resume.

Discover the Perks of Being a City of Philadelphia Employee:

Transportation: City employees get unlimited FREE public transportation all year long through SEPTAs Key Advantage program. Employees can ride on SEPTA buses subways trolleys and regional rail for their daily commute and more.
Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
We offer Comprehensive health coverage for employees and their eligible dependents.
Our wellness program offers eligibility into the discounted medical plan
Employees receive paid vacation sick leave and holidays
Generous retirement savings options are available
Pay off your student loans faster - As a qualifying employer City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses extending not only to City employees but in some cases spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22 2023 vaccinations are no longer required for new employees that work in non-medical non-emergency or patient facing positions with the City of Philadelphia. As a result only employees in positions providing services that are patient-facing medical care (ex: Nurses doctors emergency medical personnel) must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race ethnicity color sex sexual orientation gender identity religion national origin ancestry age disability marital status source of income familial status genetic information or domestic or sexual violence victim status. If you believe you were discriminated against call the Philadelphia Commission on Human Relations at or send an email to

For more information go to: Human Relations Website: Work :

Employment Type :

Full-time

Position SummaryThe skilled trades division is responsible for maintaining hundreds of properties and amenities within the Philadelphia Parks and Recreation department. The Skilled Trades Operations Coordinator will report to the Deputy Commissioner and provide advanced administrative project manage...

Position Summary

Essential Functions

Project Coordination: Plan track and coordinate multiple maintenance and capital improvement projects involving electrical plumbing HVAC carpentry and general building trades.
Operational Support: Assist with scheduling work order management inventory control and contractor coordination to ensure timely and efficient service delivery.
Reporting & Analysis: Compile and analyze operational data; prepare reports on work performance preventive maintenance project status and cost tracking for leadership and City administration.
Strategic Initiatives: Support the Deputy Commissioner in developing and implementing short- and long-term plans performance metrics and continuous improvement initiatives.
Budget & Procurement: Monitor expenditures assist with budget preparation capital planning and procurement processes; ensure compliance with departmental purchasing policies.
Communication & Liaison: Serve as a key contact for site managers contractors and vendors to ensure coordinated service delivery and effective issue resolution.
Compliance & Documentation: Maintain accurate records project files and safety documentation; support adherence to applicable codes regulations and city policies.
Technology & Systems: Utilize Performo and other software to track work orders manage assets and generate operational insights.

Required Competencies Knowledge Skills and Abilities

Experience working in or with municipal government operations.
Clear understanding of Skilled Trades functions and responsibilities.
Knowledge of public procurement and budgeting processes.
Demonstrated ability to manage multiple priorities and foster collaboration across departments.
Commitment to public service safety and operational excellence.

Qualifications :

Associates or Bachelors degree in Facilities Management Construction Management Public Administration Business or a related field; equivalent combination of education and experience may be considered.
Minimum of 35 years of experience in facilities operations construction management or skilled trades support preferably in a municipal or public sector environment.
Strong project management analytical and organizational skills.
Proficiency with Microsoft Office Suite and other work order management systems.
Excellent written and verbal communication skills; ability to prepare clear concise and professional reports and presentations.
Knowledge of building systems trades practices safety standards and local codes.

Additional Information :

TO APPLY: Interested candidates must submit a cover letter and resume.

Discover the Perks of Being a City of Philadelphia Employee:

Transportation: City employees get unlimited FREE public transportation all year long through SEPTAs Key Advantage program. Employees can ride on SEPTA buses subways trolleys and regional rail for their daily commute and more.
Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
We offer Comprehensive health coverage for employees and their eligible dependents.
Our wellness program offers eligibility into the discounted medical plan
Employees receive paid vacation sick leave and holidays
Generous retirement savings options are available
Pay off your student loans faster - As a qualifying employer City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses extending not only to City employees but in some cases spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

For more information go to: Human Relations Website: Work :

Employment Type :

Full-time

Key Skills

Business
Clerical
Account Payable
Administrative Skills
Time Management
Data Entry
office supplies
Accounting
Project Management
Administration Office
Management skills
Account Receivable
Administrative Operations
Problem Solving Skills
Statistics

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About Company

City Of Philadelphia

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,00 ... View more

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