Project Administrative Assistant

Milwaukee, WI - USA

Hourly Salary: $ 13 - 15

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Description

Codeworks an LRS company is seeking a Project Assistant for a one-year Contract opportunity. This role offers the chance to apply your skills in support of meaningful work for one of our client partners.

Core Responsibilities

Prioritize incoming requests and align each need with the appropriate space resources and level of support. Independently address and resolve requests that fall outside standard guidelines.
Provide inclusive welcoming and professional customer service to build strong rapport with both internal and external guests.
Communicate event requirements clearly to catering facilities audiovisual and security teams to ensure all needs are met.
Verify that requested event needs align with space availability and collaborate directly with clients to adjust plans when needed.
Respond to client inquiries in a timely respectful and solutionfocused manner via email phone or inperson meetings.
Offer suggestions and ideas to help clients create successful events while maintaining a professional and supportive approach.
Use eventmanagement systems to book and track events including updating and managing roomsignage systems.
Distribute Banquet Event Orders (BEOs) to clients and all support teams to coordinate event details and expectations.

Required Skills

Support programs and events by tracking attendance maintaining documentation providing onsite assistance preparing PowerPoints taking meeting notes and organizing large meetings or conferences including room setup.
Proficiency in Microsoft Excel; ability to run light reporting and update processes with stakeholders.
Provide comprehensive project support ranging from administrative tasks (such as scheduling meetings) to higherlevel project coordination and budget support.
Develop tools and templates that simplify project management processes (e.g. budgeting tools checklists forms).
Write or edit project documents including scope definitions risk assessments requirements documents and RFP materials.
Support changecontrol processes and defect tracking when applicable.
Typically requires several years of experience in project coordination event coordination or a related projectsupport environment.

The base range for this contract position is $13.50 - $15.00 per hour depending on experience. The range displayed reflects the minimum and maximum target for new hires of this position across all U.S. locations. Individual pay is determined by work location and additional job-related factors.

Codeworks an LRS company is an equal opportunity employer. Applicants for employment will receive consideration without unlawful discrimination based on race color religion creed national origin sex age disability marital status gender identity domestic partner status sexual orientation genetic information citizenship status or protected veteran status.

In some cases Codeworks an LRS company uses generative artificial intelligence (AI) in support of our hiring processes. Codeworks takes steps to ensure the use of AI does not result in discrimination based on protected class(es). AI may be used in the hiring process solely in support of the assessment of candidate qualifications. All decisions in the hiring process are made by LRS employees. If AI will be used in the hiring process for the position for which you are applying you will be notified and will have the opportunity to opt out. Please contact with any questions.

Required Experience:

Junior IC

Job DescriptionCodeworks an LRS company is seeking a Project Assistant for a one-year Contract opportunity. This role offers the chance to apply your skills in support of meaningful work for one of our client partners.Core ResponsibilitiesPrioritize incoming requests and align each need with the app...

Job Description

Core Responsibilities

Prioritize incoming requests and align each need with the appropriate space resources and level of support. Independently address and resolve requests that fall outside standard guidelines.
Provide inclusive welcoming and professional customer service to build strong rapport with both internal and external guests.
Communicate event requirements clearly to catering facilities audiovisual and security teams to ensure all needs are met.
Verify that requested event needs align with space availability and collaborate directly with clients to adjust plans when needed.
Respond to client inquiries in a timely respectful and solutionfocused manner via email phone or inperson meetings.
Offer suggestions and ideas to help clients create successful events while maintaining a professional and supportive approach.
Use eventmanagement systems to book and track events including updating and managing roomsignage systems.
Distribute Banquet Event Orders (BEOs) to clients and all support teams to coordinate event details and expectations.

Required Skills

Support programs and events by tracking attendance maintaining documentation providing onsite assistance preparing PowerPoints taking meeting notes and organizing large meetings or conferences including room setup.
Proficiency in Microsoft Excel; ability to run light reporting and update processes with stakeholders.
Provide comprehensive project support ranging from administrative tasks (such as scheduling meetings) to higherlevel project coordination and budget support.
Develop tools and templates that simplify project management processes (e.g. budgeting tools checklists forms).
Write or edit project documents including scope definitions risk assessments requirements documents and RFP materials.
Support changecontrol processes and defect tracking when applicable.
Typically requires several years of experience in project coordination event coordination or a related projectsupport environment.