Senior Office Administrator
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Job Location:
Concord, CA - USA
Monthly Salary:
$ 21 - 44
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
At GHD we dont just believe in the power of commitment we live and breathe it every day.
Thats why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. Well help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.
Together with your colleagues clients and partners youll make an impact that is felt by all. See where your commitment could take you.
Who are we looking for
GHD has an opening for afull timeSenior Office Administrator to work from either our Concord or Eureka CA will provide ahigh level of administrative support to our US West office staff and management team. You will oversee the completion and coordination of day-to-day routine activities for the US West offices.
Our Hybrid Work Model: Be part of the dynamic culture! Our workplace thrives on a hybrid model combining in-office collaboration and flexibility. Join us in the office three days a week to contribute connect and excel in our vibrant environment.
Working with an energetic and high performing team this position offers a variety of work and will see you involved in:
- Office tasks include greeting visitors handling phone system and managing incoming and outgoing mail.
- Document preparation
- Schedule activities such as meetings travel office events and hotel accommodations
- Promote and coordinate community outreach including GHD sponsored Events
- Participate in office committees as assigned which may include internal and external-focused groups
- Expense reports invoice management and organization of receipts
- Maintain office supplies general equipment (i.e. printers furniture etc.) and overall office appearance to project a professional image
- Conduct new hire employee orientations and new hire training as required
- Facilities management / coordination for building matters
- Work closely with other regional offices and corporate administrative support on projects as required
- Assist marketing team/pursuit coordinators with tasks as required
- Management and filing of correspondence including the safe storage of confidential material
- Forecast administrative and support needs proactively take care of issues as they arise
- Other reasonable duties as required
- Administration: Produce update and provide best practice support on a wide range of Microsoft documents databases and other departmental systems.
- Work Scheduling and Allocation: Design own monthly schedule and if necessary assign work to others in order to speed up office workflow and ensure high-priority tasks get done.
- Personal Capability Building: Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.
Education
- Minimum AA Degree or higher preferred
Experience
- Minimum 7 years demonstrated experience in an Administrative role supporting staff and Management
- Available to travel within the Bay Area/West Region when requires
- High level of discretion in dealing with confidential matters
- Ability to create an office atmosphere that supports employee camaraderie and high moral amongst staff
- Strong communication skills - both oral and written
- Good people relationship skills - both internally and externally
- Highly developed judgment with appreciation of tact diplomacy and discretion when dealing with confidential matters
- Ability to take direction as well as working independently
- Excellent time management and ability to multi-task
- Exceptional attention to detail
- Ability to meet deadlines
Salary Range: $21.30 - $44.00 based on experience and location.
As a multicultural organization we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race color religion genetic information national origin sex (including same sex) sexual orientation gender identity pregnancy childbirth or related medical conditions age disability or handicap citizenship status service member status or any other category protected by federal state or local law.
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Required Experience:
Senior IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
GHD is one of the world’s leading professional services companies operating in the global markets of water, energy and resources, environment, property and buildings, and transportation. We provide engineering, architecture, environmental, advisory, digital and construction services t ... View more
