Logistics and Administrative Support

Logistics and Administrative Support (Part-Time: 20 hrs/week) Colesco

Location: Cincinnati Ohio

Reports to: Inside Sales Operations Specialist

Company Profile:

Richards Industrials founded in 1961 is a manufacturer of pressure regulators control valves and other fluid control products known by customers for high quality products great customer service and fast & reliable deliveries. Colesco a division of Richards Industrials is a stocking distributor and manufacturers representative that specializes in control/safety/regulator/ball valves gauges steam traps and much more. Colesco serves a wide range of end markets including pharmaceutical food & beverage chemical petrochemical and various industrial segments.

Richards has four Core Values:

• Empowerment Employees are our most valuable asset
• Collaboration Together we achieve more
• Pioneering Spirit Curiosity and innovation are our driving forces
• Service Mindset Never stop advocating for the Customer

And our purpose is to solve tomorrows demanding fluid control problems today.

The Position:

Richards/Colesco is now seeking a part-time team member (20 hours/week) to support shipping receiving inventory and general office tasks. This role involves preparing and inspecting shipments coordinating with carriers updating inventory systems and maintaining accurate records. Youll also assist with vendor communications data entry and operational reporting. Ideal for someone detail-oriented organized and comfortable working with shipping software and ERP systems.

Primary Duties & Responsibilities

Shipping Tasks

• Prepare outgoing shipments: Pack items securely label packages and ensure proper documentation.
• Create shipping labels and invoices: Use software to generate labels and shipping documents.
• Schedule pickups with carriers: Coordinate with FedEx UPS DHL or freight companies.
• Inspect outgoing goods: Verify items match the order and are undamaged.
• Maintain shipping records: Log shipment details for tracking and auditing.

Receiving Tasks

• Unload deliveries: Receive goods from trucks or delivery services.
• Inspect incoming shipments: Check for damage verify quantities and match items to purchase orders.
• Record receipts: Enter received items into inventory or ERP systems.
• Tag and label items: Ensure proper identification for storage or distribution.
• Report discrepancies: Notify missing or incorrect items.

Inventory and Documentation

• Update inventory systems: Reflect changes from shipments and receipts.
• Organize storage areas: Maintain clean and efficient warehouse or stockroom layout.
• Cycle counts and audits: Assist with periodic inventory checks.
• File shipping and receiving documents: Maintain organized records for compliance and tracking.

General Office Administration

• End of the month support contacting vendors to secure shipment acknowledgments and invoices
• Data entry and invoicing to customers as needed
• Create central repositories such as but not limited to vendor contacts customer contacts partial shipments RGAs.
• Update and distribute operational dashboards such as net new orders backlog quotes inventory etc.
• Support outside sales with customer order status and update system as needed.
• Track shipments in transit as needed

Qualifications Include:

Education & Experience

• High school diploma or equivalent required; associate degree or coursework in logistics business administration or supply chain management is a plus.
• 12 years of experience in shipping receiving or warehouse operations preferred.
• Familiarity with shipping software (e.g. FedEx Ship Manager UPS WorldShip) and ERP systems.
• Basic knowledge of inventory management and office administration.
• Comfortable with data entry and using Microsoft Office (Excel Outlook Word).
• Strong attention to detail and ability to work independently

Skills & Abilities

• Strong customer service and communication skills.
• Ability to handle multiple tasks in a fast-paced environment with constantly changing priorities.
• Ability to operate general office equipment (PC Scanner)
• Physical Capability: Lift and move packages safely; assist with unloading deliveries.
• Ability to use Microsoft Office products Word Advance Excel PowerPoint Adobe.
• Self-directed with considerable initiative.
• Effective time management

Personal Characteristics:

• Strong work ethic
• Calm and resilient
• Organized and detail-oriented: Maintain orderly records storage areas and inventory systems.

• Motivated and proactive
• Curious and creative
• Disciplined
• Quantitative in nature with outstanding communication and presentation skills
• Committed to meeting customer needs and providing exceptional service
• Committed to Continuous Improvement
• Outstanding Problem Solver
• High level of self-confidence integrity and intellectual honesty
• Adaptable able to thrive in a dynamic work environment

Why would this role be exciting for me

• Colesco is a profitable thriving company thats investing for growth - > career development is important for us.
• This is an opportunity to join a talented hard-working team thats pushing itself to be the best it can be.
• The opportunity to develop and grow in an Inside Sales role with future opportunities in Outside Sales or other areas.
• We give back to the community through philanthropy and community service.

Richards Industrials firmly supports the principle and philosophy of equal opportunity for all individuals. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin disability or status as a protected veteran.